TATSFIELD PARISH COUNCIL

Approved on 10th July 2006

PROTOCOL FOR DEALING WITH APPLICATIONS FOR PLANNING APPROVAL IN RELATION TO THE DEVELOPMENT OF LAND AND/OR PROPERTY WITHIN THE PARISH OF TATSFIELD


INTRODUCTION

1. Tatsfield Parish Council is the elected body representing the local community. One of the most important parts of the Parish Council’s work is to consider and make comments on planning applications. The great majority of planning applications are decided by Tandridge District Council which is the local planning authority for most types of application (although Surrey County Council is the local planning authority for its own development proposals and also for minerals and waste disposal applications). The Parish Council gives views on applications to the local planning authority, but has no powers to grant or refuse planning permission itself. Nevertheless, as a statutory consultee, the Parish Council has the power to comment on proposals, and the local planning authority has a duty to consider the Parish Council’s views.

 

2. Tandridge District Council is bound to consider comments made by the Parish, but is not bound to agree, and its reports on applications will explain the basis for recommendations. However, the Parish Council comments will carry a degree of weight, and for this reason it is important that the Parish Council conducts itself on planning matters in a way which is transparent, accountable, objective and fair. The paragraphs below set out how the Parish Council deals with planning applications. All applicants for planning permission and those making comments on applications can therefore be aware of the Parish Council’s approach.

 

3. Parish Councillors are lay people and their views are expressed in those terms. Nevertheless, Tandridge District Council as local planning authority has undertaken to provide training on planning. Tatsfield Parish Council intends to take full advantage of this offer.”

 

PROCEDURE

1.

At each regular monthly meeting of the Parish Council, the Council shall appoint a member (the Planning Councillor) to be responsible for the initial investigation of each application for planning consent notified to the Parish Council by the Planning Authority during the period until the next regular meeting of the Parish Council

 

2.1 On receipt of a copy of an application for planning approval from the Planning Authority, the Clerk shall make a record of the following particulars of every application notified to the Council: -

(a) the number of the application;
(b) the location to which it relates (the application site);
(c) the date by which any response must be lodged with the Planning Authority;
(d) details of the proposed development

 

2.2 The Clerk shall as soon as possible refer the planning application to the Planning Councillor and shall advise the Planning Councillor of any previous planning applications known to the Parish Council relating to the application site. He shall at the same time post details of the application on the notice board in the village centre. The notice shall draw attention to Tandridge District Council’s Planning Interactive website.

 

3 On receipt of a planning application from the Clerk, the Planning Councillor shall review the application and, in particular, shall consider:-

·

the nature and extent of the proposed development as revealed by the plans accompanying the application;

·

the previous planning history, if any;

·

whether the application site is within the Metropolitan Green Belt, a Site of Special Scientific Interest, an Area of Great Landscape Value, and/or the Surrey Hills Area of Natural Beauty or whether any other specific constraint applies.

·

what impact, if any, the proposed development would have on the adjoining properties and on the immediate neighbourhood;

·

whether the proposed development is in character with the adjoining properties and/or the surrounding area;

·

whether the proposed development has a frontage to a private unmade road and/or public footpath and/or bridle path;

·

whether the application site falls within the development core of the Tatsfield settlement;

·

whether the density of the development would result in overcrowding and/or overuse of the application site;

·

whether the proposed development would amount to the loss of a small dwelling under Tandridge District Council’s small dwellings policy, if outside the settlement area;

·

the potential precedent that may be created if the application is approved by the Planning Authority although it should be noted that each application has to be determined on its merits;

·

the comments, if any, made by any adjoining residents who have made contact with him.

 

4 The Planning Councillor shall report to the next meeting Parish Council and make a recommendation as to whether the Parish Council should respond to the application for proposed development and, if so, the terms of such response. The Parish Council will review the application and reach a decision as to whether or not it wishes to make any objection to or make comment on the application. The Clerk shall inform the Planning Authority. In the event that there is no objection and/or comment to make, the Planning Authority will not be informed.

 

5 In addition to the matters set out in Paragraph 3 the Planning Councillor shall also consider whether a visit to the application site and/or of the immediately adjoining properties would be of assistance in appreciating the nature and extent of the proposed development or the impact that the proposed development is likely to have on those adjoining properties or the surrounding neighbourhood;

 

6. If the Planning Councillor shall consider that a visit to the application site would be of assistance, he shall consult at least two fellow councillors to ascertain whether they are in agreement with his view. If at least two fellow councillors agree with the view that a visit to the application would be desirable, the Planning Councillor shall advise the Clerk and the procedure set out in Paragraph 7 will be followed.

 

7 After being notified by the Planning Councillor that an inspection of the application would be desirable, the Clerk shall write to the Applicant and to the owners/occupiers of the most closely affected properties as set out Schedule 1.

 

8. If the applicant and/or the owners/occupiers of adjoining properties inform the Clerk that they have no objection to a visit to their property by both the Planning Councillor, the Applicant and the owners/occupiers of adjoining properties, the Clerk shall inform all parties that the Planning Councillor would like to carry out a visit in accordance with the letter in Schedule 2.

 

9. In the event of the time limit for any response falling prior to the date of the next scheduled monthly meeting of the Parish Council, the Planning Councillor shall consult three or more of his fellow councillors and advise them of his recommendation in relation to the application. If the three councillors agree with his recommendation, the Planning Councillor shall, if appropriate, instruct the Clerk to inform the Planning Authority accordingly. The Planning Councillor shall thereafter report his actions to the next meeting of the Parish Council. If the Planning Councillor fails to obtain the agreement of his fellow councillors, then the Planning Councillor shall advise the chairman for the time being of the Parish Council who shall consider calling a special meeting of the Parish Council to consider the matter in sufficient time for a response to be lodged within the required time limit.

 

 

 

Schedule 1

 


Dear Sir/Madam,
Re: …………………………………………………………………………….

(insert address of application site)

 

The Parish Council has been consulted by Tandridge District with regard to an application for planning permission to develop the above mentioned property by the erection of

…………………………………………………………………………………………….
(insert details of the proposed development as shown in the published list of applications)

The Parish Council’s response has to be submitted to the Planning Authority by the ………………………………..

 

The Planning Councillor carrying out the investigation of the application on behalf of the Parish Council is ………………………………………………… and he/she considers that it would be helpful if a visit to the application site and the adjoining properties could be arranged. It is intended that the owners/occupiers of the adjoining parties will be invited to attend. I would also make it clear that the Planning Councillor is prevented by the Code of Conduct governing these matters from discussing the case with you or with any other interested party prior to the matter being discussed by the Parish Council.

 

I must make it clear that a site visit can only be carried out with your full agreement. Could you please telephone me as soon as possible to indicate whether you would be agreeable to such a site visit. If I do not hear from you, it will be assumed that you are not willing to allow a site visit and the consideration of the application will proceed accordingly.

 

If you are willing to allow such a site visit, the Planning Councillor mentioned above would like to attend at your premises at ………….a.m./p.m. on ………day next or at some other convenient time.



Yours faithfully,


…………………

Clerk

The Parish Councillor to be contacted in this case is ………………………………. Tel No. ……………………..