Agenda for Parish Council meeting on 9th July 2012

MINUTES of a Meeting of Tatsfield Parish Council held on the 9th July 2012 in the Parish Room, Aileen McHugo Building, Westmore Green, Tatsfield commencing at 8.00 p.m.

 

Present:                       Mrs Susan Smale (in the chair)

                                    Mr Douglas Massey, Mrs Nichola Stokoe, Mr Martin Westerman, Mr Peter Kerry

           

In Attendance:              Mrs Ana Hughes (Clerk)

                                    Mr Bob David (Tandridge DC Councillor)

Mr David Hodge (Surrey County Councillor)

                                   

And 9 parishioners.

 

  1. To receive APOLOGIES: Ian Mitchell

 

  1. To receive DECLARATIONS OF INTEREST (relating to items on the agenda) None.

 

  1. To agree and sign the MINUTES OF THE PREVIOUS MEETING held on 11th June 2012

The minutes of the annual meeting held on the 11th June 2012 were approved and signed by the Chairman as a correct record together with the appropriate appendices.

 

  1. To elect a VICE-CHAIRMAN and receive a signed Declaration of Acceptance of Office

The Chairman called for nominations for Vice-Chairman. Nichola Stokoe proposed Douglas Massey seconded by Peter Kerry. There were no other candidates and Douglas Massey accepted the position by signing a Declaration of Acceptance of Office witnessed by the Clerk.

 

  1. To receive an Officer’s REPORT ON ACTIONS OUTSTANDING SINCE THE PREVIOUS MEETING

The Clerk informed the meeting that action points would be addressed under current agenda items and that if these had been completed this was shown in the Action list table.

 

6      PLANNING

(a)   To determine the Parish Council’s position on Appendix A following reports from the current planning team:

  • TA/2012/805: Liscombe, Ricketts Hill Road, Tatsfield, TN16 2NA: Demolition of existing garage, store and lobby. Erection of single storey side extension.

It was proposed that the Parish Council should not comment. This was approved.

  • TA/2012/725: Matopos, Johns Road, Tatsfield, TN16 2AP: Erection of first floor front extension and installation of windows to both side elevations.

It was proposed that the Parish Council should not object provided the additional net floor space created by the extension is not considered by the local planning authority as overdevelopment. This was approved.

  • TA/2012/814: 25 Shipfield Close, Tatsfield, TN16 2AU: Erection of first floor extension to front elevation. Conversion of existing integral garage to habitable room.

It was proposed that the Parish Council should object on the grounds that the proposal appears to be overdevelopment of a semidetached 2 storey dwelling and therefore conflicts with planning policy BE12. It also brings into question future parking issues as the garage will be lost. This was approved.

  • TA/2012/816: 2 Parkside Cottages, Rag Hill, Tatsfield, TN16 2LP: Erection of single storey side extension (amended site address & description).

It was proposed that the Parish Council should not comment. This was approved.

  • TA/2012/850: 2 Clontievy Cottages, Grove Road, Tatsfield, TN16 2BA: Erection of single storey side/rear extension and first floor side extension.

It was proposed that the Parish Council should not comment. This was approved.

  • TA/2012/877: 3 Rag Hill Close, Tatsfield, Surrey,TN16 2LR: Erection of two storey extension to rear elevation, single storey extension to side elevation, new pitched roof to porch with part pitched roof to existing garage and replacement raised terrace to rear.

It was proposed that the Parish Council should not comment providing the changes proposed fell within the accepted volume criteria. This was approved.

  • 2012/0112/DL: Moorhouse Sandpits: Application Under Section 73 to continue the development for the importation of washed sugar beet soil, compost, peat and naturally occurring soils and blending thereof with indigenous sand, with storage and export of finished product approved by permission TA09/1285 without complying with Condition 14 (Erection of Signs).

It was proposed that the Parish Council should not comment, in the absence of additional comments from the Tatsfield Bridleways Association. This was approved.

The Clerk was instructed to proceed as detailed above and inform Tandridge DC of the Parish Council’s decisions.

(b)   To appoint a planning team for July: It was proposed that the team should be comprised of Doug Massey and Nichola Stokoe. This was agreed.

(c)   To receive a report on Neighbourhood Planning: A report had been circulated on this matter prior to the meeting. It was noted that the District Council did not appear to be supportive of individual Parish Councils for this enterprise, and that it was likely to be extremely costly. It was proposed that the Clerk should contact Caterham, Chaldon and Whyteleafe Parish Councils who had submitted a plan together. This was approved. The Chairman proposed that the Parish Council should agree in principle to enable the committee to continue investigating and contacting local members of the community in this fact-finding phase before presenting actual costs and skill requirements. This was agreed.

 

7      FINANCE

(a)   To authorize payments (including presentation of cheques) detailed in Appendix B.

These were approved in full and the cheques and invoices presented were signed.

(b)   To discuss and agree items requiring expenditure:

  • Grant request from East Surrey Museum : the Clerk reported that the Parish Council had given £250 in 2010/11. It was proposed that in the current climate of austerity a grant of £100 would be possible and that this could be reviewed towards the end of the financial year should any outstanding funds be still available. This was approved.
  • Grant request from Citizen’s Advice Bureau Oxted : It was proposed that a grant of £100 be provided at this stage and that this could be reviewed towards the end of the financial year should any outstanding funds be still available. This was approved.

(c)   To authorise payment in August of the Clerk’s contracted hours of work for July (69.33 hours).

It was proposed that the Clerk should in future be paid on the basis of 69.33 contracted hours each month, including August, and that the September payment should include expenses incurred in July and August as well as any hours worked above contracted hours. This would bring the Parish Council in line with other councils. This was approved.

 

8      HIGHWAYS & RIGHTS OF WAY

(a)   Receive an update on Highways. A report had been circulated by Doug Massey. Thanks were issued to Surrey Highways for the verge and hedge cutting underway as well as the repairs to Rag Hill.

(b)   Receive an update on Rights of Way and Footpaths: the Parish Council ratified the request made by the Clerk on its behalf regarding the representation by David Hodge at the meeting of Tandridge Local Committee to discuss FP 25 on 29th June. It was reported that David Hodge had raised safety concerns and the provisions of the Equality Act 2010 and that the final decision by the Committee had been that once the order had been confirmed officers would assess and evaluate the need for the separation of riders and walkers and consult the landowner of the lower part of the path as well as Tatsfield Parish Council. The Parish Council thanked Councillor Hodge for his interpretation of the Clerk’s request on their behalf.

 

9      NOTIFIED MATTERS

(a)   To receive an update on Affordable Housing: a report was circulated by the Chairman. Additional name suggestions were encouraged. It was noted that Tandridge District Council would have the final say in naming the development.

(b)   To receive an update on Community Web Development. Peter Kerry noted that the final meeting of the Interweb group had taken place in June and that the first meeting of the Communications Advisory Committee would be taking place in September. Members were currently being nominated and further members were encouraged to come forward. It was hoped that this group would continue to raise the profile of communications and technology in the community. Mr Kerry also reported that following his research into providing training courses for older residents on internet use it had been decided this was best served by existing provisions in Oxted and Biggin Hill given that only 5 residents had expressed interest.

(c)   To receive a final update on the Parish Council’s response to the consultation on Tatsfield Primary School admissions. The Chairman reported that the Parish Council had responded formally through the Clerk supporting a Catchment and Tiered Sibling arrangement with transitional safeguards for children from outside the catchment area with siblings now attending the School. The Parish Council further supported the suggestion that the catchment area would be the parish boundary.

(d)   To discuss the current traffic safety concerns in Ricketts Hill Road: update on meeting by Chairman with Ricketts Hill Road residents in June. The Chairman had circulated a report on this matter. A letter had also been received that afternoon requesting action from the Parish Council to discuss the erosion of Ricketts Hill Road especially near the Millennium Wood. Surrey County Councillor David Hodge was given leave to speak by the Chairman and undertook to request a safety review from Surrey Highways.

(e)   To receive an update on Westmore Green Play Area Refurbishment : Public Consultation from 6th / 7th July, including votes, comments and the meeting with Steve Hyder. A comprehensive report had been circulated, summarising the public consultation process and the results. It was reported that the overall winner with over 50% of votes had been Playground C by Wicksteed. A copy of Nichola Stokoe’s report had also been sent to Steve Hyder and would be discussed on 10th July 2012 at a meeting at 2pm attended by Parrot and Parish Council representatives. Thanks were expressed to the Parrot team and those who had provided constructive suggestions and comments summarised in the report and to be presented for discussion and possible inclusion into the winning design.

(f)    To discuss and decide on whether to adopt the new format Code of Conduct as issued by NALC / Tandridge District Council. The Clerk was asked to update members on developments on this item. She reported that SCAPTC was recommending that Parish Councils should adopt the new Code of Conduct ratified by their local District Council where possible. As this was only due to be finalised on 19th July, the Chairman proposed that this item should be completed in September. This was agreed following confirmation by the Clerk that the existing Code of Conduct and registration of interests would continue to apply until the new code had been adopted.

(g)   To determine a course of action concerning the Notice board in Ship Hill. The Clerk had provided details of the costs of replacing of the existing notice board following reports that it was no longer possible to pin items to the current board. It was proposed that the Clerk should investigate the costs of replacing the existing backing and that the Vice-Chairman would meet residents to attempt to assess the usefulness of this notice board.

(h)   To receive a report on ‘Telehealth’ and discuss further action as required Peter Kerry had circulated a report and noted that a speaker might be invited to the 2013 Annual Parish meeting.

 

10   REPORTS FROM COUNTY COUNCILLOR, DISTRICT COUNCILLOR, VILLAGE ORGANISATIONS and EXTERNAL ORGANISATIONS

(a)   To receive a report from the County Councillor: the County Councillor reported that:

1- He had received a request from the Tatsfield Allotments and Community Gardens Group for help in providing electricity in the allotments and would be supporting this to the best of his ability.

2- Paynesfield Road repairs were on the current County Council list.

(b)   To receive a report from the District Councillor. The District Councillor reported that:

1-     Leaflets for the Recycling Roadshow were available and this needed highlighting to the Community where possible.

2-     Tandridge Magazine provided information about a number of useful items and events in the community and was being distributed this week and was a useful tool for residents.

(c)   To receive a report from the Tatsfield Community Responders. No report.

(d)   To receive a report from the Village Hall Management Committee Nichola Stokoe had circulated a report on the recent meeting of this committee. A request for action on car parking matters from Little Acorns was discussed. The Chairman proposed that the Parish Council write to Little Acorns expressing the Parish Council’s dismay at the verbal abuse received and supporting the proposed use of cones to assist in dissuading the inconsiderate parking by other users. This was agreed. It was noted that staff fears of being unable to move cars in an emergency could be resolved by parking them in other car park bays, although the car park bays themselves were not an emergency exit themselves. The Chairman to progress. The Parish Council was asked to provide a team for the Village Hall quiz night. The Vice Chairman agreed to consider this..

(e)   To receive a report from Tatsfield in Bloom: the judging dates for South East in Bloom and Britain in Bloom were to be 17/7/2012 and 1/8/2012. The completed mosaic would be placed on the front of the Aileen McHugo Building shortly.

(f)    To receive a report regarding Biggin Hill Airport. Nothing to report

(g)   To receive a report regarding the East Surrey Parishes Liaison Group. No report was available.

(h)   To receive a report regarding Speed watch: a recent outing in Ricketts Hill Road had caught 2 drivers in excess of 46 miles per hour, but it was found that most travelled at well under the speed limit.

(i)    To receive a report regarding the Tatsfield Fair-trade Steering Group: it was reported that a further event was planned in the autumn on the Green to promote Fair-trade products.

(j)    To receive a report regarding the Oxted Citizen’s Advice Bureau: Peter Kerry had circulated a report on the recent AGM.

 

11   PARISH COUNCIL PROPERTY AND LAND

(a)   To receive a report from the Green Spaces and Rights of Way Committee: a meeting of this committee would take place in August or September and items already on the agenda, included the management of the Millennium wood.

(b)   Car Park and retained facilities: The Clerk reported that no quote had yet been received for the kerb changes. The Chairman proposed that this item be shelved until the other car park matters had been resolved. This was agreed.

(c)   Tatsfield Community Games Area (TCGA): Following an incident where an injury had taken place after someone had attempted to scale the fence to fetch a ball that had fallen outside the TCGA, the Clerk had ordered and taken possession of a key-safe. The Chairman had asked advice from the Police Community Support Officer before the meeting and recommended that the key-safe be installed next to the notice board. It would contain keys to the storage box and the gate to the field next to the TCGA should this ever be locked. The Chairman undertook to speak to the school staff who had asked for the gate to be locked, and to ask them to ensure that the lock was opened after school every day when they opened the main TCGA gate.

It was proposed that the Horticultural Society’s request to close the TCGA for their annual lunch on 15th July was approved under the same conditions as the school’s request in June. This was agreed and the Clerk instructed to inform the Horticultural Society.

(d)   Tatsfield Green: The Clerk reported that a resident in Ricketts Hill Road had asked to be allowed to arrange parking on the verge of Tatsfield Green for a wedding in September, under the same conditions as allowed to the Horticultural Society in 2011 for their event. The Clerk was instructed to inform the resident that approval would be given subject to satisfactory ground conditions of the verge at the time and on condition that :

  • any damage would be made good
  • and that neighbours were made aware in advance.

The Clerk to proceed.

(e)   Westmore Green: item addressed under 9e.

(f)    Pond: nothing to report

(g)   Millennium Wood: this would be included on the agenda of the first meeting of the Green Spaces and Rights of Way Committee.

(h)   Kemsley Wood: Nothing new to report.

(i)    Aileen McHugo Building: The Chairman reported that Little Acorns Pre-School had requested a key to use the Aileen McHugo Building as a safe area for children and staff in the case of inclement weather. This was discussed and it was agreed that the Aileen McHugo Building was not a suitable place of safety for the children in the case of an emergency. The Chairman proposed that she speak to Tatsfield Primary School which had an existing arrangement with the Village Hall as its place of safety in the event of inclement weather, to ascertain whether it would be possible for Little Acorns to use the school instead.

The Chairman reported that both tenants were now in place with signed tenancies and there was only 1 room in the building left without a full time lease.

(j)    Village Hall: addressed under item 10d.

(k)   Tatsfield Allotments and Community Gardens: nothing new to report.

 

12   MEETINGS TO ATTEND/CORRESPONDENCE

(a)   To agree attendance at Meetings to which Parish Councillors are invited. The Clerk reported no meeting invitations had been received.

(b)   To discuss Correspondence received by the Clerk: The Clerk informed members that she had received a letter of thanks from Peter Fuller for the 2012-13 grant to the Vern d ‘Anjou Association.

 

13   ANY OTHER BUSINESS WHICH THE CHAIRMAN IS OF THE OPINION SHOULD BE CONSIDERED AT THE MEETING AS A MATTER OF URGENCY.

The Clerk noted that members should consider information recently circulated regarding the impact of localisation support of Council Tax on Parish Councils. The Parish Council should expect to receive notification of consultation from the District Council in August or September on this matter.

 

14   MATTERS FOR REPORTING OR INCLUSION OF FUTURE AGENDA

The election of a Police and Crime Commissioner would take place in November and it was suggested that more information was needed on this matter. Peter Kerry proposed that the Police should be present at the Horticultural Show in the autumn and undertook to speak to Teresa Watts about this.

 

The Meeting closed at 10.35 p.m.

 

Subjects raised in Public Adjournments

1- Request to Parish Council for assistance in the Christmas Carol singalong in December.

2- Dismay at local tennis coaching having been cancelled so abruptly and with little warning.

3- Thank you from the Parrot team for Parish Council support during the recent public consultation and throughout the process.

4- Cats eyes replacement in Limpsfield Road ?

5- Timber in seats around Tatsfield requires replacing

6- Why has the BT upgrade to broad-band been put back to September ?

7- Thank you for the recent highways repairs in Rag Hill

8- Abuse of Little Acorns staff in car park needs to stop – what is the Parish Council going to do ?

9- Is the access to the Moorhouse Chalkpit changing ?

10- Delight at the great community spirit in the recent Westmore Green Play area refurbishment project.

11-If the Parish Council decide eventually not to proceed with the Neighbourhood plan then they should carry on and use information gathered in this process to complete a Village Appraisal.

12- There is a need to look at changes to infrastructure requirements with all the new Tatsfield housing

13- Hanging baskets from Tatsfield in Bloom are causing problems to parents at the AMB

14- Information in the recycling leaflet distributed by Tandridge is very low quality.

 

 

Item & page

(13 June 2011)

Action

Who

Date by

Result

6, 37

Issue guidelines for advertising events for TCGA users

Clerk

30/6

In progress

 

Item & page

(12 Dec 2011)

Action

Who

Date by

Result

6a, 77

Investigate possible signs for grit bins

Clerk

31/12

In progress

 

 

Item & page

(12 Mar 2012)

Action

Who

Date by

Result

7i, 17

Present costs for Business cards

Peter Kerry

08/4/12

In progress

Item & page

(16 Apr 2012)

Action

Who

Date by

Result

8d, 26

Investigate training courses for the older residents on internet access

P Kerry

14/5/2012

COMPLETE

 

Item & page

(14 May 2012)

Action

Who

Date by

Result

17f, 37

Commence registration process for Shaw Road triangle

N Stokoe

11/6

In progress

 

Item & page

(9 July 2012)

Action

Who

Date by

Result

6a, 54

Update Tandridge planning on all items discussed and approved on Appendix A

Clerk

9/7 – 18/7

COMPLETE

7b, 55

Respond to grant applications

Clerk

31/8/12

 COMPLETE

9d, 55

Organise a safety review / audit of Rickets Hill Road

D Hodge

31/8/12

COMPLETE

9g, 56

Investigate costs of new backing for Ship Hill notice board

Clerk

31/8/12

In progress

9g, 56

Meet with residents to discuss notice board

D Massey

31/8/12

 In progress

10d, 56

Respond to Little Acorns request to address parking concerns

Chairman

13/7/12

COMPLETE

10d, 56

Arrange a quiz night team

D Massey

31/7/12

 COMPLETE

11b, 56

Speak to school re unlocking the TCGA gate

Chairman

23/7/2012

COMPLETE

11b, 57

Inform the Horticultural Society of approval of their request

Clerk

13/7/2012

COMPLETE

11i, 57

Speak to school about Little Acorns request

Chairman

16/7/2012

COMPLETE

 

 AGENDA for Parish Council Meeting on 10th September 2012

 

 

MINUTES of a Meeting of Tatsfield Parish Council held on the 10th September 2012 in the Parish Room, Aileen McHugo Building, Westmore Green, Tatsfield commencing at 8.00 p.m.

 

Present:                       Mrs Susan Smale (in the chair)

                                    Mr Douglas Massey, Mrs Nichola Stokoe, Mr Martin Westerman, Mr Ian Mitchell

           

In Attendance:              Mrs Ana Hughes (Clerk)

                                    Mr Bob David (Tandridge DC Councillor)

Mr David Hodge (Surrey County Councillor)

                                   

And 5 parishioners.

 

1.    APOLOGIES: Mr Peter Kerry

 

2.    DECLARATIONS OF INTEREST (relating to items on the agenda) Nichola Stokoe declared a personal interest in one of the items under Item 6b.

 

3.    MINUTES OF THE PREVIOUS MEETING held on 20th August 2012: agree and sign

The minutes of the annual meeting held on the 20th August 2012 were approved and signed by the Chairman as a correct record together with the appropriate appendices.

 

4.    Officer's report on actions outstanding since the previous meeting

The Clerk informed the meeting that action points would be addressed under current agenda items and that if these had been completed this was shown in the Action list table.

 

5.    PLANNING

(a)   To determine the Parish Council’s position on Appendix A following reports from the current planning team: :

  • TA/2012/1074:Gorsey Down Farm, Ricketts Hill Road, Tatsfield, TN16 2NB - Erection of agricultural barn with hardstanding.

It was proposed that the Parish Council should not object. This was approved.

The Clerk was instructed to proceed as detailed above and inform Tandridge DC of the Parish Council’s decisions.

(b)   Planning team for September: It was proposed that the team should be comprised of Susan Smale and Peter Kerry. This was agreed.

(c)   Neighbourhood Planning Committee: update. There is a meeting planned to discuss the possibility of a Village Appraisal on 12th September 2012. This could be an important first step in starting the community consultation on whether to proceed with a Neighbourhood Plan for Tatsfield, which will be both costly and time consuming.

 

6.    FINANCE

(a)  Authorize payments (including presentation of cheques) listed in Appendix B. These were approved in full and the cheques and invoices presented were signed.

  • Receipt of £7,000 for Easements in Bassetts development: The Clerk noted that this item had been received and so had the donation of £11,287 from the Tatsfield Allotments and Community Gardens Group. It was noted that the budgeted amount set aside for the maintenance project and still owing to All Building Works (ABW) had been further reduced with the final invoice from Tony Dawkins and the works he had requested after his 6 monthly follow-up inspection to the Village Hall and Aileen McHugo Building. The amount remaining of £783.00 would be kept in the budget for any further reparations relating to ABW’s work.
    • Grant request from Crimestoppers and East Surrey Museum: it was proposed that the Parish Council should continue to support Crimestoppers and award a grant of £50. This was agreed. The amount of £100 agreed at the meeting on 9th July 2012 was supported by Ian Mitchell who explained the links between Tatsfield and the East Surrey Museum at the Chairman’s request.
    • Grant request from Veterans Football group (£40): It was proposed that the Parish Council should approve the request for £40 to purchase new balls for the Tatsfield Veterans Football group. This was agreed.

(b)   To discuss and agree items requiring expenditure:

The Clerk was instructed to proceed as detailed above and inform the relevant organisations of the Parish Council’s decisions. It was noted that a formal request for the Parish Council’s support for the Christmas celebrations had not yet been received and the Chairman would follow up.

  • Grant applications for 2012/13 and 2013/14: The Clerk confirmed that emails had been sent to all Village Groups informing them of the availability of grants for this financial year and inviting applications for 2013/14.

(c)   Report on the Conclusion of the Audit 2011-12: present the report on Issues Arising from the Auditors.

The Clerk reported that the audit had been approved with only minor comments and that these had already been implemented.

 

7.    HIGHWAYS & RIGHTS OF WAY

(a)   Highways: receive update.

Doug Massey noted in addition to his report that the Salt/Grit bin outside the old primary school was relocated (as agreed with SCC) by himself and a resident to a new location on 04 September. Doug Massey also proposed that wishes of a speedy recovery be sent to Angelo and that he would perform this on the Parish Councils behalf. This was agreed. It was noted that the lane widening work to the M25 to take place in the near future would need to be watched and that the Clerk would be meeting with a representative of the team, Suzie Keeley on 19th September.

(b)   Footpaths: response to SCAPTC email re Volunteer Path Warden Scheme.

The Chairman agreed that a response would be formatted and proposed by the Supplementary meeting on 24th September.

 

8.    NOTIFIED MATTERS

(a)   Affordable Housing: update. The Chairman reported that Parish Council members were meeting with the building contractors on site on 11th September to see progress and that feedback from the latter indicated that building work had commenced on several plots. A theft of a digger from the site reported by Surrey Police would be investigated.

(b)   Community Web Development. None available as the first meeting would be taking place on 17th September at 8pm at the Aileen McHugo Building Parish Rooms.

(c)   Ricketts Hill Road traffic Concerns: discuss and agree action on latest development from T Erbes. Following receipt of a further letter from Mr Erbes requesting Parish Council involvement, David Hodge noted that the matter would now be taken up by the County Council and that he had requested a revisit to the site. It was proposed that the Clerk should write to Mr Erbes on behalf of the Parish Council to inform him that this matter had been handed over to the County Council and that the single point of contact should now rest with them. This was agreed.

(d)   Westmore Green Play Area Refurbishment: update. The Chairman reported that final dates were to be confirmed this week but it was foreseen that the new playground should be ready for use by the end of October, weather permitting.

(e)   Notice board in Ship Hill: update. The Clerk reported that Desmond Bishop had supplied a quote for more suitable water-resistant backing for existing board and estimated it at £50. This would be put to the Finance Committee on 26th September and the Clerk would confirm whether the board as a whole was in a usable state.

 

9.    REPORTS FROM COUNTY COUNCILLOR, DISTRICT COUNCILLOR, VILLAGE ORGANISATIONS and EXTERNAL ORGANISATIONS

(a)   County Councillor: receive report.

1- He had received a request from the Tatsfield Allotments and Community Gardens Group for around £2447 to install electricity on site. He requested partial assistance from the Parish Council to help in securing the bulk of the grant. The Chairman advised that the Allotments group should email and request this from the Parish Council through the Clerk.

2- A detailed report and advice sheet on winter maintenance would be forthcoming shortly.

3- The Parish Council were asked to assist in ensuring all parents were aware of the Surrey County Council policy on non-payment of school transport to Oxted School in 2013.

4- A Guide to Local Community price list was compiled to assist in assessing repair / maintenance costs.

(b)   District Councillor: receive report.

1-     Received complaints once again for the lack of collection of recycling at The Ship. Bob David is following this up

2-     Feedback from the recent organisers of the recycling road-shows in Tatsfield was of positive responses from residents. This had not been backed up by feedback to Bob David from residents.

3-     Planning changes announced by Government had not provided any actual details although they intend to push the legislation through by the end of the month.

(c)   Tatsfield Community Responders.

Phil Clarke reported that the new Triage system meant that calls to local responders had on the whole reduced. Three new responders were still awaiting training. The new Westerham scheme was now live. Phil Clarke is proposing to set up an Emergency Life Support Scheme in Tatsfield sponsored by the British Heart Foundation, this would offer First Aid Courses to the community and a number of other initiatives such as Paediatric course and assistance to the school were also in the planning stages. The Parish Council offered support to the initiative. Mr Clark indicated that Parish Council support would be requested shortly for this initiative.

(d)   Village Hall Management Committee. There were no items to discuss.

(e)   Tatsfield in Bloom: receive report. It was reported that judging had proceeded in July and August and decisions on South East in Bloom were awaited on 12th September and Britain in Bloom in October.

(f)   Biggin Hill Airport: receive report. Ian Mitchell noted in addition to his report that anyone who wished to complain should do so by email to the airport.

(g)   East Surrey Parishes Liaison Group: receive a report. No report was available.

(h)   Speed watch: receive a report. Groups continued to operate locally.

(i)    Tatsfield Fair-trade Steering Group: receive report. A tent offering Fair-trade products had operated successfully outside Linda’s on 1st September. Further initiatives would be announced in the Parish Magazine.

(j)   Oxted Citizen’s Advice Bureau: no report available.

 

10.  PARISH COUNCIL PROPERTY AND LAND

(a)   Green Spaces and Rights of Way Committee: First meeting is planned for 25th September and a report would be available for the October meeting.

(b)   Car Park and retained facilities: It was proposed that the Clerk should obtain quotes for Disabled parking signs. This was approved.

(c)   Tatsfield Community Games Area (TCGA): Nichola Stokoe had issued a report suggesting consideration of lighting for the TCGA following recent awards to Caterham for their planning application. It was noted that this would be in contradiction of all previous Parish Council decisions. The Chairman proposed that this item should be included in the Appraisal questionnaire should this proceed. This was approved.

(d)  Tatsfield Green: It was noted that no damage had been done to the Green following the approval in July for parking there for a wedding in September. A request from a resident would be addressed by Ian Mitchell and Nichola Stokoe reference the possible resurfacing of an access road over the Green. It was agreed that the Parish Council needed a copy of the quote the resident had obtained.

(e)   Westmore Green: This item would be reported through Item a) in the future.

(f)   Pond: This item would be reported through Item a) in the future.

(g)   Millennium Wood: This item would be reported through Item a) in the future.

(h)   Kemsley Wood: This item would be reported through Item a) in the future.

(i)    Aileen McHugo Building: It was reported that a new full-time tenant was ready to take residence in Room 2 and the tenancy agreement was signed and witnessed by the Clerk. It was expected that the tenancy would start on 1st October, subject to the Declaration and tenancy received by the Clerk within the timescale required.
It was further reported that a new License agreement was needed for Kestrel’s, who would be starting in the Parish Rooms 2 hours every Wednesday afternoon. Changes were made to the License at the meeting to include the hours of use and it was signed. It was proposed that the Clerk would send the changed document to Kestrels for signature before the start date of 12th September. This was approved.

(j)   Village Hall: Nothing to report

(k)   Tatsfield Allotments and Community Gardens: nothing new to report.

 

11.    MEETINGS TO ATTEND/CORRESPONDENCE

(a)   To agree attendance at Meetings to which Parish Councillors are invited.

1-SCAPTC AGM: 27th September 2012, 09:15 - 13:00 at The Martineau Hall, Dorking Halls, Reigate Rd Dorking – Ian Mitchell to attend

2-The Surrey Hills Society Annual General Meeting and Harvest Supper: 20th October 2012 Bocketts Farm, Young Street, Leatherhead, KT22 9BS – no attendees available.

3-TVSC Network Lunch/AGM, Thursday 27 September 2012, Warlingham Methodist Church Hall – Sue Smale

4- Superfast Broadband in Surrey meeting: 12th September 11.30am – 1.00pm. Grand Hall, County Hall, Penrhyn Road, Kingston upon Thames, KT1 2DN – I Mitchell to attend if deemed relevant to Tatsfield.

(b)   To discuss Correspondence received by the Clerk: An anonymous letter of complaint had been copied to the Parish Council and addressed to Tandridge District Council planning complaining of possible breach of conditions of planning for Squirrel’s Den in Westmore Road. The Clerk had contacted Tandridge planning who reported that a Tandridge officer had been assigned to check this.

 

12.    ANY OTHER BUSINESS WHICH THE CHAIRMAN IS OF THE OPINION SHOULD BE CONSIDERED AT THE MEETING AS A MATTER OF URGENCY.

None

 

3.    MATTERS FOR REPORTING OR INCLUSION OF FUTURE AGENDA

It was noted that advertisements displayed in the Village Centre relating to various village organisations and the Ship pub needed to be looked at, as well as the advertising by Parkwood Golf Club.

 

The Meeting closed at 10.33 p.m.

 

Subjects raised in Public Adjournments

1-The ragwort in The Meadow was causing concern to livestock owners. When was Surrey County Council going to act?

2- Should details of the Volunteer Path Warden scheme be placed in the parish magazine?

3-Check with contractors as to whether waste from the proposed M25 roadworks would be brought into the district through Junction 6?

4-English Rural had contributed as agreed to the cost of water supply to the Allotments.

5-Concern regarding the corrosion of Millennium Wood. This would be looked at by Surrey County Council as per D Hodge’s request.

6-Can the Parish Council clarify what happens should the fence between Bassetts and the Village Hall become unsafe during the current building works.

 

Item & page

(12 Mar 2012)

Action

Who

Date by

Result

7i, 17

Present costs for Business cards

Peter Kerry

08/4/12

In progress

 

Item & page

(9 July 2012)

Action

Who

Date by

Result

9g, 56

Meet with residents to discuss notice board

D Massey

31/8/12

In progress

10d, 56

Arrange a quiz night team

D Massey

31/7/12

COMPLETE

 

Item & page (20 Aug 2012)

Action

Who

Date by

Result

7, 63

Proceed with possessory claim for Shaw Road triangle

N Stokoe

10/09/2012

In progress

 

Item & page (10 Sept 2012)

Action

Who

Date by

Result

5a, 65

Inform Tandridge DC of Parish Councils decisions

Clerk

12/9/2012

COMPLETE

6b, 65

Inform organisations of Parish Council’s grant awards

Clerk

17/9/2012

 COMPLETE

6b, 65

Follow up request for Parish Council support for Christmas Carols

Chairman

14/9/2012

 COMPLETE

b, 66

Agree response to Volunteer Path Warden Scheme proposal

All

21/9/2012

 In progress

8c 67

Write to Mr T Erbes ref Parish Councils report

Clerk

17/9/2012

 COMPLETE

8e, 67

Confirm state of Ship Hill noticeboard as repairable overall

Clerk

21/9/2012

 In progress

10b, 68

Quotes for disabled parking signs

Clerk

21/9/2012

 In progress

10i, 68

Send changed License document to Kestrels

Clerk

11/9/2012

COMPLETE