MINUTES of a Planning Meeting of Tatsfield Parish Council held on the 2nd February 2012 in the Parish Room, Westmore Green, Tatsfield commencing at 8.00 p.m.

 

Present:                       Jon Allbutt (in the chair)

Nichola Stokoe, Susan Smale, Doug Massey, Ian Mitchell

 

Notes taken:                 Susan Smale

                                  

                                    And 1 member of the public

 

1. (a) Apologies: Peter Kerry, Mrs Ana Hughes (Clerk)

 

(b) Declarations of Interest: TA/2012/83.Jon Allbutt, Ian Mitchell

 

2. Minutes of the Previous Meeting: The minutes of the previous meeting planning meeting (November 2011) agreed but not signed. These will be signed at the next meeting.

 

3. TA/2011/1257 - Waylands Farm, Approach Road,Tatsfield,TN16 2JT

(Erection of building for a mixed use comprising storage and distribution (Use Class B8) and retail sale and display of motorcycle helmets, clothing and accessories (Use Class A1). (Amended description).)

 

This application is a re-wording of the initial application describing but not changing the Use classes. It was agreed the Parish Council had no comment to make.

 

4. TA/2012/83 - Rose Cottage, Goatsfield Road, Westerham,TN16 2BU

Commencement of development approved under planning application TA/82/150 Demolition of existing dwelling and erection of a detached house and garage. (Certificate of Lawfulness for proposed use or development))

 

The Parish Council discussed a technical report on compliance with pre-commencement conditions. Nichola Stokoe will prepare a response, drawing TDC planning officer attention to this matter. It was agreed that this was the only comment to be made.

5. Matters for Reporting or Inclusion in Future Agenda:

The Chairman raised the issue of forming a sub-committee to take forward the issue of a Neighbourhood Plan and related public consultation through a Village Appraisal. It was agreed that this should be raised on the agenda for the Parish Council meeting on 16th February

 

The Meeting concluded at 8.40pm

 

 


Item & page

(2 Mar 12)

Action

Who

Date by

Result

3

Respond to TA/2011/1257

S Smale/Clerk

10/2

COMPLETE

4

Respond to TA/2012/83

N Stokoe/Clerk

4/3

COMPLETE

 

 

 

  

MINUTES of a Planning Meeting of Tatsfield Parish Council held on the 27th February 2012 in the Parish Room, Aileen McHugo Building, Westmore Green, Tatsfield commencing at 8.00 p.m.

 

Present:           Mr Jon Allbutt (in the chair)

Mr Peter Kerry   Mrs Nichola Stokoe Mr Ian Mitchell, Mrs Susan Smale, Mr Doug Massey,

Mr Martin Westerman

 

In Attendance:  Mrs Ana Hughes (Clerk)

                                  

                        And 0 parishioners

 

1. To receive (a) Apologies: No apologies had been receieved.

and (b) Declarations of Interest: There were no declarations of interest

 

2. Minutes of the Previous Meeting: The minutes of the previous meeting held on 2nd February 2011 were agreed as an accurate record and subsequently signed. The minutes of the meeting held on 28th November 2011 were signed as they had been agreed at the previous meeting.

 

3. To discuss and agreed a decision TA/2012/227 - Pippins, Ricketts Hill Road, Tatsfield, Surrey, TN16 2NA Erection of detached garage and log store. P Kerry had circulated a report and it was noted that a letter of comments from a neighbour had been received. Following a short discussion it was proposed that the Clerk be instructed to inform Tandridge Planning that the Parish Council objected to the above planning application. This was agreed. The Clerk was instructed to ensure a response included reference to planning policy RE2, RE10 and BE1 as the basis for objection.

 

 

4. To agree on whether the Parish Council should sign up to the Public Sector Mapping agreement. It was proposed that the Parish Council should sign up to the Public Sector Mapping agreement and this motion was seconded and unanimously agreed. The Clerk to action.

 

Matters for Reporting or Inclusion in Future Agenda: Various items relating to Parish land were discussed, including the need for tree surveys in Kemsley Wood and Maesmaur Road.

The meeting discussed possible action relating to damage to Tatsfield Green by a resident on Ricketts Hill Road. The possible lack of Wayleaves for this resident was also discussed. The Chairman’s action was to discuss this matter with the Clerk and instruct the Clerk to draft a letter to the resident with advice from Nichola Stokoe.

The Chairman reported that the composting site move would not be completed until 2013 but that moves to starting the planning permission process had already been made and liaison with the Clerk would take place shortly.

 

 

The Meeting concluded at 8.56pm

 


Item & page

(26 Sept 11)

Action

Who

Date by

Result

6, 14

Enquire as to whether planning is required for change of use for Meadow

Clerk

10/10

In progress

 


Item & page

(27 Feb 12)

Action

Who

Date by

Result

3, 2

Inform Tandridge planning of Parish Council’s decision on TA/2012/227

Clerk

5/3

 COMPLETE

4,2

Sign up to Public Sector Mapping agreement

Clerk

13/3

 COMPLETE

 

       

MINUTES of a Meeting of the Finance Committee of Tatsfield Parish Council held on the 8th March 2012 in the Ground Floor Aileen McHugo Building, Westmore Green, Tatsfield commencing at 8.00 pm

Present:                               Mr Jon Allbutt (in the chair)        

                                                Mr Ian Mitchell   Mrs Susan Smale   Mrs Nichola Stokoe

 

In Attendance:                  Mrs Ana Hughes (clerk) and Mr Martin Westerman (observer)

 

 

1.              (a)To receive Apologies There were no apologies tendered.

And

(b) Declarations of interest. Declarations of personal and prejudicial interest from the Chairman and Vice-Chairman (Susan Smale) were tendered with regards to Item 6 (Allotments). The Chairman also declared a personal interest in Item 7 and did not partake in the discussion on this matter.

 

2.              To Agree and Sign the Minutes of the Last Meeting held on 6th December 2011

The minutes of the meeting held on the 6rd December 2011 were approved as a correct record and signed by the Chairman.

                              

3.              To discuss and agree Investment options for the Car Park Management figure received from Surrey County Council in 2011

The Clerk had provided a list of investment options for the Car Park management fund and these were reviewed and discussed by the meeting. It was proposed that the Clerk should arrange for £5,000 to be placed in the Cambridge Building Society’s ‘Easy Access Council Saver’. This was approved. It was further proposed that the remaining £25,000 of the fund should be spread with £10,000 being placed in the 1 year Council Saver Bond (Cambridge Building Society) and £15,000 in the 18 month Enhanced Fixed Rate Deposit fund with Natwest bank. The Parish Council felt it was better to use shorter term investments and review them after a year given the uncertain position with current interest rates. These were also approved unanimously and the Clerk instructed to go ahead with these investments.

 

4.              To discuss and consider requests for grants: PARROT, THSCCS, Fairtrade.

Following a short discussion on the requests from other local organisations that had been given grants this financial year but had not been allocated the whole amount requested – namely the Fairtrade group and the Composting Society (THSCCS), a proposal was put forward to allocate at least £800 of the remaining Grant budget for 2011/12 to the PARROT project. This was approved unanimously. It was further proposed that whatever was left in the grant budget at the end of 31st March 2012, should also be allocated to PARROT as this was more likely to secure the Community Improvement Fund grant requested of Surrey County Council in February. This was also approved and a recommendation to the Parish Council would be made for the April Meeting.

 

5.              To consider and discuss movement of under-spent budget amounts.

The Clerk suggested that the meeting may want to consider the notion of Virements and moving under spent budget funds to other areas where the funds would be needed and perhaps an over spend on that budget had been incurred in the year. A proposal to transfer funds from the Clerk’s salary to training, to cover CiLCA expenses in this financial year, as well as moving funds from rates into repairs and maintenance, amongst others, were discussed. It was proposed that the Clerk should draft a written detail of the funds to be moved for recommendation to the Parish Council on 12th March 2012. This was approved.

6.              To discuss and agree a recommendation to the Parish Council regarding the funding for the Allotments / Surrey Hills grant project.

Given the declarations of personal and prejudicial interest, the Chairman and Vice-Chairman left the room and did not make a declaration on this matter as they were entitled to do so. They did not return until the matter had been discussed and concluded. The Chairing of the meeting was handed to Ian Mitchell; however the meeting was not quorate as only 2 members were present. Nevertheless the letter proposed by Nichola Stokoe was approved and this would be sent to the Horticultural Society and discussed with them the following day for signature as soon as possible. The Clerk suggested a recommended approach should be provided to the Parish Council on this matter given a vote could not be made due to insufficient members being present. It was agreed this would be done for presentation on 12th March meeting and that the Parish Council should proceed with the funding subject to the letter being signed. It was also agreed that Martin Westerman would be asked to be the Parish Council representative on meetings of the Allotments during the path project until its completion given his lack of personal or prejudicial interest in this matter.

The Chairman and the Vice-Chairman then returned and Ian Mitchell relinquished the chairing of the meeting.

7.              To discuss the recent enquiry in the Aileen McHugo Building and provide a recommendation to the Parish Council.

The Chairman did not participate in this discussion as a declaration of personal interest had been made. An expression of interest in 2 of the Aileen McHugo Building rooms had been received. It was agreed that there could be no recommendation to the Parish Council at this stage until the individual making the enquiry had been heard and their proposal discussed. It was noted that those attending this meeting should ensure adequate consideration to business rates and the preference for a long term lease was made clear in any discussions. This was agreed.

8.              Items for Discussion or Referral to Future Agendas

A date of 10th April was proposed for the next meeting.

 

The Meeting closed at 9.30 p.m.

/

Item & page

(8 Mar 2012)

Action

Who

Date by

Result

3, 1

To manage the set up and transfer of car park management funds amounts as agreed in the meeting.

Clerk

31/03/2012

 In progress

5, 1

To provide the Parish Council with a list of recommended virements to be approved at the meeting on 12th March

Clerk

12/3/2012

COMPLETE

 

   

DRAFT MINUTES of a Planning Meeting of Tatsfield Parish Council held on the 26th March 2012 in the Parish Room, Aileen McHugo Building, Westmore Green, Tatsfield commencing at 8.00 p.m.

 

Present:           Mrs Susan Smale (in the chair)

Mr Peter Kerry   Mrs Nichola Stokoe Mr Doug Massey, Mr Martin Westerman

 

In Attendance:  Mrs Ana Hughes (Clerk)

                                  

                        And 0 parishioners

 

1. To receive (a) Apologies: Mr Jon Allbutt and Mr Ian Mitchell.

And (b) Declarations of Interests: Nichola Stokoe declared a personal interest in items 6 and 7. She did not vote or take part in any decision making on these items.

 

2. Minutes of the Previous Meeting: The minutes of the previous meeting held on 27th February 2012 were agreed as an accurate record and subsequently signed.

 

3. To discuss and agree a response to TA/2012/202 : 109 Paynesfield Road, Tatsfield, TN16 2BQ Erection of single storey extension to front elevation and erection of porch to side elevation. Conversion of existing garage into habitable accommodation (amended description). This was discussed and a decision agreed in February. It was agreed that the amended description made no changes and that therefore there would be no changes to the original decision made at the February Parish Council meeting.

 

4. To discuss and agree a response to TA/2012/227: Pippins, Ricketts Hill Road, Tatsfield, TN16 2NA Erection of detached garage and log store (amended plans. Doug Massey presented the amended plans. Following a short discussion it was agreed that the proposed amendments did not address the items noted as reasons for objection to this planning application when it was discussed on 27th February 2012 and that the Clerk should inform Tandridge planning that the Parish Council did not intend to change its response in light of the amendments, and that an objection on the original grounds would remain. This was agreed unanimously.

 

5. To discuss and agree a response to TA/2012/296: The End, Westmore Green, Tatsfield, Surrey, TN16 2AG Demolition of dwelling. Erection of 2 semi-detached chalet bungalows. It was proposed that the Parish Council’s response would support this planning application and that the response should include the following points :

  • The proposed dwellings were a significant improvement to the      existing building on the site;
  • The exterior proposed in the planning application blended in with      the surrounding dwellings which was important as it occupied a prime      location in the village;
  • The Parish Council      would like to propose that any damage to the surrounding Green during construction      is made good by the proposer and that this be included as a condition to      this planning application should approval be obtained.

This was agreed unanimously and the Clerk instructed to proceed in informing Tandridge Planning.

 

6. To discuss and agree a response to TA/2012/312 : 33 Paynesfield Road, Tatsfield, TN16 2AT Erection of single storey rear extension. (Certificate of Lawfulness for a Proposed Development) Following a short discussion and presentation by Doug Massey it was proposed that the Parish Council would have no comment to make on this planning application, taking into account the proposals met boundary restrictions and criteria. This was agreed and the Clerk instructed to proceed in informing Tandridge Planning.

 

7. To discuss and agree a response to TA/2012/316 : Endfield, Ninehams Road, Tatsfield, TN16 2AJ Erection of side roof extension, twin gable ended dormer window to front elevation, two roof light windows to front roof slope, four roof light windows to rear roof slope and porch to front elevation. Following a presentation of the plans and comments by Doug Massey and Sue Smale, it was proposed that the Clerk should inform Tandridge Planning that the Parish Council had no comment on this planning application other than it improved the overall visual aspect of the property and that consideration should be given as to whether the proposals fell within permitted development guidelines. This was unanimously approved.

 

 

8. To discuss the recent Tandridge District Council consultation on Parking Standards (due 03 May 2012) with a view to presenting a conclusion for agreement at the Parish Council meeting in April.

It was proposed that the Parish Council issue a response stating that it supported the recommendation issued by Tandridge District Council for parking standards as per this consultation. This was agreed unanimously and the Clerk instructed to proceed.

 

9. Matters for Reporting or Inclusion in Future Agenda

A short discussion was held regarding the recently received TA/2012/413 - Totem Ridge,85 Paynesfield Road,Tatsfield,Surrey,TN16 2BQ Erection of ground and first floor extensions to rear elevation, raised pitched roof and dormer window to front elevation and raised roof over garage. It was agreed this required investigation and would be addressed at the main Parish Council meeting on 16th April, but that a request to Tandridge for an extension on comments would be needed. The Clerk would make the request.

 

 

The Meeting concluded at 9.16pm

 

              

     

Item & page

  

(26 Sept 11)

  
  

Action

  
  

Who

  
  

Date by

  
  

Result

  

6, 14

Enquire as to whether planning is required for   change of use for Meadow

Clerk

10/10

In progress

 

           

     

Item & page

  

(26 Mar 12)

  
  

Action

  
  

Who

  
  

Date by

  
  

Result

  

3, 3

Inform Tandridge Planning of Parish Council   response to planning application

Clerk

27/3

COMPLETE

4, 3

Inform Tandridge Planning of Parish Council   response to planning application

Clerk

27/3

COMPLETE

5, 3

Inform Tandridge Planning of Parish Council   response to planning application

Clerk

04/04

COMPLETE

6, 3

Inform Tandridge Planning of Parish Council   response to planning application

Clerk

03/04

COMPLETE

7, 3

Inform Tandridge Planning of Parish Council   response to planning application

30/3

30/3

COMPLETE

8, 4

Inform Tandridge Planning of Parish Council   response to planning application

Clerk

03/05