Agenda for Main Parish Council meeting on 13th January 2014

 

MINUTES of the Meeting of Tatsfield Parish Council held on the 13th January 2014 in the Parish Room, Aileen McHugo Building, Westmore Green, Tatsfield commencing at 8.00 p.m.

Present:                       Mrs Susan Smale (in the chair)

                                    Mr Douglas Massey Mrs Nichola Stokoe, Mr Martin Westerman, Mr Peter Kerry

Ms Helena Garcia

 

           

In Attendance:  Mrs Ana Hughes (Clerk)

                                    Mr Bob David (Tandridge DC Councillor)

                                    Mr David Hodge (Surrey County Councillor)

                                                           

And 10 parishioners.

 

1.    APOLOGIES: Mr Ian Mitchell

2.    DECLARATIONS OF INTEREST (relating to items on the agenda):

None

3.    To agree and sign the MINUTES OF PREVIOUS MEETING held on 9th December 2013

The minutes of the meeting held on 9th December 2013 were approved and signed by the Chairman as a correct record together with the appropriate appendices. An amendment was made to item 11b where the reference to ‘Horticultural Society’ was changed to ‘Tatsfield in Bloom’. This was signed by the Chairman.

4.    To receive an Officer’s report on actions outstanding since the previous meeting

The Clerk informed the meeting that action points would be addressed under current agenda items and that if these had been completed this was shown in the Action list table.

5.    PLANNING

(a)     To determine the Parish Councils position on Appendix A (if relevant)

The following items discussed under the emergency item at the 9th December 2013 meeting were ratified:

  • TA/2013/1041 - Shellys, 10 Westmore Road, Tatsfield, Surrey, TN16 2AX
    Erection of raised roof with gabled ends, dormer windows to front and rear elevations and conversion of property into 2 dwellings. (AMENDED SCHEME)

No further comments.

  • TA/2013/1757 - The Bounds, Westerham Road, Moorhouse, Surrey, TN16 2EU   

Erection of detached double garage.
The Parish Council welcomes the reduction in size and bulk represented by this new planning application.

It nevertheless still has concerns, as with the previous application (TA/2012/803), about the size of the proposed garage in relation to the building it will serve. However, if the garage complies with planning policy size requirements, it has no objection.

  • TA/2013/1751 - Willow Tree House, Ricketts Hill Road, Tatsfield, TN16 2NG
    Erection of dormer window to rear elevation incorporating raised ridge height of part of main roof by 600mm (amended description).

No particular issues with this planning application as long as the cumulative increase of the proposed alterations do not exceed the total allowed in planning policy.

The following items were discussed and agreed:

  • TA/2013/1707 -Westerham Road, Limpsfield, Surrey TN16 2ET

The use of the land for the stationing of a mobile mortar plant. (Surrey County Council Consultation)

No comment.

The resiting of an existing ready-mixed mortar mill. (Surrey County Council Consultation)

No comment

Erection of a single storey rear extension with part pitched, part flat roof with 4 roof lights. (Certificate of Lawfulness for a Proposed use or development)
Assuming the accumulative total of this and any previous permitted development does not exceed current limits the parish council has no comment to make on this planning application

 

The Clerk was instructed to inform Tandridge planning of the parish council’s decisions.

(b)     Planning member for January: Helena Garcia would be assisted by Ian Mitchell.

(c)     Neighbourhood Planning: update from Appraisal report

The chairman noted this was an area where action would be required from the parish council and given the appraisal report had only been circulated today this would be addressed at the next meeting.

(d)     Tandridge District Council detailed planning policies: final hearing – update

Bob David reported no action on matters relating to Tatsfield had been agreed at the meeting and the inspector would be considering his response and reporting back in due course.

 

6.    FINANCE

(a)     Authorize payments (including presentation of cheques) detailed in Appendix B

Appendix B payments were authorised and cheques duly signed.

(b)     Discuss and agree items requiring expenditure:

  • Approval to purchase 4 benches subject to confirmation of costs (in budget)

The chairman deferred this item to February as the clerk was still awaiting final costings.

  • Approval for Clerk to attend course in March (£60).

This was approved.

7.    HIGHWAYS & RIGHTS OF WAY

(a)     Highways: update

  • Winter maintenance

Nothing further to report,

It was noted that an access into the bank at Ship Hill opposite Borough Road had been made and Doug Massey was awaiting advice. It was possible a formal request for an access at this point could be made.

(b)     Rights of Way:

  • Bridleway complaint : Johns Road TN16 2AP public bridleway no. 19

The Chairman noted a tree on a bridleway had been reported to Surrey County Council. It was reported this had now been cleared.

8.    NOTIFIED MATTERS

(a)     Appraisal Report: presentation to Parish Council

The Chairman received the report from the Tatsfield Appraisal Group on behalf of the parish council The content and recommendations for parish council action to be discussed at future meetings.

(b)     Affordable Housing: update from Appraisal report

The chairman noted this was an area where action would be required from the parish council and given the appraisal report had only been circulated today this would be addressed at the next meeting

(c)     Tatsfield Communications Advisory Committee: update

A meeting would be held in the near future and results would then be communicated to the parish council.

(d)     World War 1 100th Anniversary / War memorial: update from Appraisal report

The chairman noted this was an area where action would be required from the parish council and given the appraisal report had only been circulated today this would be addressed at the next meeting

(e)     Village Signs: next steps

The county councillor suggested Tandridge’s permission re advertising would be needed on the Fair-trade sign – the Clerk to proceed.

(f)      Old Lane: update

No progress made as yet – the parish council needs to agree a plan of action.

(g)     NHS Surrey and Sussex Trust Consultation on becoming a Foundation Trust - discuss / agree response

The Chairman and Helena Garcia agreed to address this matter and report at the supplementary meeting.

(h)     Broadband: update following request from resident

David Hodge agreed to liaise with Peter Kerry to assist with a report for the parish magazine providing an accurate update of the matter.

 

 

9.    REPORTS FROM COUNTY COUNCILLOR, DISTRICT COUNCILLOR, VILLAGE ORGANISATIONS and EXTERNAL ORGANISATIONS

(a)     County Councillor: the following points were raised by David Hodge:

1

  • Mr Hodge and the Highways team would be assessing what was required regarding repairs to Ricketts Hill Road on 17/1/14 and this would include the top part of Old Lane. It was likely repairs would take place in the evening.
  • Paynesfield Road was likely to go ahead for repair in February 14 – this would be confirmed.
  • Mr Hodge believes curbs to the precept are likely this coming year.
  • Major flooding in Surrey is causing great challenges to the budget.
  • David Hodge would be approving various grants from his Member’s allowance to local organisations, including Tatsfield in Bloom, the Tatsfield Village Cricket Club, Arts Club and allotments.
  • Tandridge District council would be deciding on the budget in the next 6 weeks.
  • The planning meeting where the Grasshopper Inn proposals were discussed did produce a rejection but encouragement to resubmit with better justification.

(b)     District Councillor: the following points were raised by Bob David:

(c)     Tatsfield Community Responders: the Clerk noted she had received invoices relating to purchases re the grant approved in May.

(d)     Village Hall Management Committee: update

Covered under item 10f.

(e)     Tatsfield in Bloom: update

Bob David reported Tatsfield would not be partaking in any competitions this year.

(f)      Police: update

The chairman noted no further reports available re the man arrested following a local stabbing.

(g)     Biggin Hill Airport: Ian Mitchell would attend the next airport meeting on 16th January 2014. .

(h)     Speedwatch: this group was closed until the weather improved.

(i)      Tatsfield Fairtrade Steering Group: Bob David reported that the focus for the group would now be with Tatsfield Primary School for Fair-trade fortnight this year (24/2-9/3)

10.  PARISH COUNCIL PROPERTY AND LAND

To receive updates, discuss matters and where relevant, agree on proposals relating to:

(a)     Green Spaces and Rights of Way Committee (including Tatsfield and Westmore Greens, Pond, Kemsley Wood, Millennium Wood, bridleways): update

  • Positive meeting with Downland at the pond required further discussion and once a meeting had been held the Parish council would be updated.
  • An initiative should take place to liaise with the school re pond dipping
  • Aim is to have a Management Plan for parish council approval by September 2014.

(b)     Tree survey: update

Jon Allbutt recommends the tree survey is undertaken every 3-5 years. He supported the survey and its findings although not all of the recommended actions. The tree identified at the allotments site had been reported to Whelan’s who had accepted responsibility and would action as soon as possible. Steve Hearn needed to be contacted regarding a couple of trees in Westmore Green. The Clerk to proceed

(c)     Parish Council Car Park and retained facilities. No update.

(d)     Tatsfield Community Games Area: the Chairman asked the Clerk to clarify with Steve Hyder as to the surface and when guarantees run out for the games area, as well as when the parish council should start needing to think about repainting the lines.

(e)     Aileen McHugo Building: the door to the kitchen needs to be replaced. Doug Massey will progress.

(f)      Village Hall: there were reported to be gaps opening in the village hall floor – Martin Westerman would investigate following the meeting. The light to the rear of the car park had now been fixed by Niall Kells.

(g)     Tatsfield Allotments and Community Gardens: update.

No recent meetings – sign up for plots for 2014 would take place the following week.

 

11.  MEETINGS TO ATTEND / CORRESPONDENCE:

(a)     to agree attendance at Meetings to which Parish Councillors are invited

1-     Hurst Green NHS Consultation meeting 6/2/14 – H Garcia would attempt to attend.

2-     TVSC Network Lunch: 13/2/14 12.30pm Lingfield and Dormansland Community Centre. None available.

(h)     to discuss Correspondence received by the Clerk

  • update on the progress of the Claim for Westmore Green: the Clerk reported that the defence had been submitted as had the mediation questionnaire and all within times required. The clerk now awaited further developments.
  • The Clerk noted she had received thanks from Surrey Crimestoppers for the Parish Council’s grant.

 

12.  Any other business which the Chairman is of the opinion should be considered at the meeting as a matter of urgency

None

13.  MATTERS FOR REPORTING OR INCLUSION IN FUTURE AGENDA

New grant requests to be addressed on 27th January 2014 meeting.

Jon Allbutt handed over items he had discovered including some old maps belonging to the parish council.

 

The meeting concluded at 9.55pm

 

 

Matters raised under Public adjournment:

 

 

1-     Are there any changes to the priority 1 and 2 gritting routes in TATSFIELD?

2-     the British Telecom rollout of superfast broadband has been kept very quiet – it is available but you have to approach them.

3-     what has the parish council done to keep routine contact with Gresham Place and the reported problems with English RURAL?

 

 

Item & page

(9 Sept 2013)

Action

Who

Date by

Result

 

8c, 60

Investigate prices / styles for war memorial

Clerk

14/10/2013

In progress

 

Item & page

(14 Oct 2013)

Action

Who

Date by

Result

 

8f, 70

Arrange meeting with key parties for Old Lane discussions

D Massey

31/10/2013

In progress

 

Item & page

(9 Dec 2013)

Action

Who

Date by

Result

 

10d, 84

Trolley for village hall

Clerk / Helena Garcia

16/12/2013

In progress

 

10f, 84

Contact police to request cover for car park and play area

Chairman

16/12/2013

 

 

11a, 85

Action tree quote and removal

Sue Smale

ASAP

In progress

 

Item & page

(13 Jan 2014)

Action

Who

Date by

Result

 

5a, 1

Inform Tandridge planning of parish council decisions

Clerk

16/1/2014

COMPLETE

 

8e, 2

Ascertain whether formal permission for using fair-trade sign is needed

Clerk

27/1/2014

 COMPLETE

 

10b, 3

Contact Steve Hearn re trees on Westmore Green

Clerk

20/1/2014

COMPLETE

 

10d, 3

Contact Steve Hyder re queries on the Community Games Area

Clerk

24/1/14

COMPLETE

 

             

 

Agenda for Main Parish Council meeting on 10th February 2014.

 

MINUTES of the Meeting of Tatsfield Parish Council held on the 10th February 2014 in the Parish Room, Aileen McHugo Building, Westmore Green, Tatsfield commencing at 8.00 p.m.

Present:                       Mrs Susan Smale (in the chair)

                                    Mr Douglas Massey Mr Ian Mitchell, Mr Martin Westerman, Mr Peter Kerry, Ms Helena Garcia

           

In Attendance:  Mrs Ana Hughes (Clerk)

                           Mr Bob David (Tandridge DC Councillor)

                                                           

And 10 parishioners.

 

1.    APOLOGIES: Mrs Nichola Stokoe, Councillor David Hodge

2.    DECLARATIONS OF INTEREST (relating to items on the agenda):

None

3.    To agree and sign the MINUTES OF PREVIOUS MEETING held on 27th January 2014

The minutes of the meeting held on 27th January 2014 were approved and signed by the Chairman as a correct record.

4.    To receive an Officer’s report on actions outstanding since the previous meeting

The Clerk informed the meeting that action points would be addressed under current agenda items and that if these had been completed this was shown in the Action list table.

5.    PLANNING

(a)           To determine the Parish Councils position on Appendix A (if relevant)

  • TA/2014/61: Woodlands, Ricketts Hill Road, Tatsfield, TN16 2NB

Erection of single storey side/rear extension to south east elevation, erection of single storey extension to north west elevation, extension to basement on north west elevation and alterations to the roof.

No objection unless the Tandridge planning officer considers the proposals to be an excessive increase over and above the original dwelling size.

  • TA/2014/49: The Stables, Park Farm, Rag Hill Road, Tatsfield, Surrey, TN16 2LS

Removal of existing bathroom conservation roof window. Insertion of large conservation roof window.

No objection unless the changes proposed contravene the condition detailed in the approval of the original planning proposals for application TA/2005/77 - Condition 3 which states 'Notwithstanding the provisions of the Town and Country Planning (General Permitted Development) Order 1995 (or any order revoking or re-enacting that Order with or without modification) no windows shall be inserted in the western flank elevation, or into the roof slope of the dwelling hereby permitted apart from those expressly authorised as part of this permission'.

  • TA/2014/111NH: Top O The Down, Ricketts Hill Road, Tatsfield, TN16 2NA

Erection of a single storey part rear extension, measuring 6.92 metres deep with a maximum height of 4 metres and an eaves height of 2.5 metres. (Notification of a Proposed Larger Home Extension) - INFORMATION ONLY

 

The Clerk was instructed to inform Tandridge planning of the parish council’s decisions.

(b)           Planning member for February:

Doug Massey

(c)           Neighbourhood Planning: update from Appraisal report

The chairman noted that as a result of the appraisal recommendations the Neighbourhood Plan Development Committee would meet shortly to agree next steps in the process towards a neighbourhood plan or design statement.

6.    FINANCE

(a)     Authorize payments (including presentation of cheques) detailed in Appendix B

Appendix B payments were authorised and cheques duly signed.

(d)           Discuss and agree items requiring expenditure:

  • Agree Grant amount for Tatsfield in Bloom for 2014-15

The chairman proposed and it was agreed that a grant of £1,000 would be awarded for the coming financial year.

  • Attendance at 'Elections and Social Media event' Peter Kerry - £20.

This was approved.

7.    HIGHWAYS & RIGHTS OF WAY

(a)     Highways

  • Repairs - Ricketts Hill Road / Old Lane ; Doug Massey noted that the original plans to repair the Old Lane section had now been rescheduled and would be included in the eventual total repair of Rickets Hill lane. The proposed repair route had been examined by Surrey Highways and David Hodge and the next step was to contact utilities companies. Dates would be communicated as soon as these were available.

  • Repairs - Paynesfield Road: a tentative date for April 2014 had been set but this could still be delayed.

(b)           Rights of Way

  • Footpath complaint: 19a. The chairman noted that a resident had complained about this footpath to Surrey Rights of way. The parish council had investigated this and other footpaths and many did need repairs. The chairman confirmed there were plans to address these as it was unlikely Surrey would have available budget.

8.    NOTIFIED MATTERS

(a)           Affordable Housing: update from Appraisal report

The chairman proposed the parish council examines the results of the appraisal in detail and prepares a report for presentation at the annual parish meeting on 6th May. This was agreed.

(b)           Tatsfield Communications Advisory Committee (TCAC): update and report

Peter Kerry requested recommendations from the appraisal report to be assigned to the TCAC. The chairman assigned those directly relating to communications and social media. Further items would be identified and communicated by the March meeting.

(c)           World War 1 100th Anniversary / War memorial: update from Appraisal report

The chairman proposed and it was agreed that a display for discussion on this matter would be made available for the Annual Parish Meeting on 6th May. Peter Kerry suggested a working party should be formed if the parish council wished to organise an event.

(d)           Village Signs: update

The chairman proposed and it was agreed that the clerk should ask Surrey County Council for signs similar to those supplied to Lingfield parish council with dimensions as supplied by Doug Massey.

(e)           Old Lane ditch: update

Doug Massey proposed and it was agreed that he would formulate a management plan to be discussed with all parties, including the Green Spaces & Rights of way committee, Surrey Highways and Tandridge District Council, as well as local residents.

(f)           NHS Surrey and Sussex Trust Consultation on becoming a Foundation Trust - final discussion

Helena Garcia proposed and it was agreed the clerk should respond on behalf of the Parish council noting that this proposed change would have little impact on Tatsfield residents as most were registered with neighbouring trusts. The chairman proposed and it was agreed the clerk should inform Phil Clarke of the consultation and its possible interest to the Tatsfield responders.

 

9.    REPORTS FROM COUNTY COUNCILLOR, DISTRICT COUNCILLOR, VILLAGE ORGANISATIONS and EXTERNAL ORGANISATIONS

(a)     County Councillor:

Councillor Hodge was not present and updates had been provided by members and the Clerk.

(b)     District Councillor: the following points were raised by Bob David:

  • Tandridge District council resources committee would be deciding this week on whether to freeze their portion of council tax this year.
  • A developer in Caterham was appealing against the Tandridge planning department’s refusal of his larger scale development by challenging the Core Strategy, This could be potentially dangerous for all parish council on the Green Belt and local groups were looking for support from other parish councils and communities to combat the appeal.
  • A local developer in Tatsfield is planning to submit proposals to build low cost housing aimed at the elderly, disabled and other groups in need.

(c)           Tatsfield Community Responders – addressed under item 8f.

(d)           Village Hall Management Committee: update

The chairman proposed and it was agreed that the items recently received by the clerk relating to the village hall building should be addressed at the meeting on 24th February 2014.

(e)           Tatsfield in Bloom: update

Bob David thanked the parish council for their £1,000 grant.

(f)           Police: update

The chairman noted recent complaints from village hall users about disruptive behaviour in the car park had been reported to the police.

(g)           Biggin Hill Airport:

Ian Mitchell noted that fines would be imposed on pilots flying to low over Tatsfield and that all residents were encouraged to report disturbances. The fines would be placed in a Community fund for local support.
Peter Kerry reported that a ‘Festival of Flight’ event was planned for 14th June at the airfield in Biggin Hill.

(h)           Speedwatch: this group is closed until the weather improves.

(i)           Tatsfield Fairtrade Steering Group:

Bob David reported that the focus for the group would be with Tatsfield Primary School for Fair-trade fortnight this year (24/2-9/3)

10.  PARISH COUNCIL PROPERTY AND LAND

To receive updates, discuss matters and where relevant, agree on proposals relating to:

(a)     Green Spaces and Rights of Way Committee (including Tatsfield and Westmore Greens, Pond, Kemsley Wood, Millennium Wood, bridleways): update

Doug Massey proposed that the parish council agree in principle to a draft maintenance plan for Westmore Green – this was approved and the parish council awaits its presentation at a future meeting. Doug Massey noted this was likely to require approval for funding.

Doug Massey thanked the volunteers for their work on the pond.

(b)     Tree survey: land-owners notified of priority 1 actions

The chairman noted that Whelan had been officially notified of the work required following the recent tree survey on their land at Approach Road. The chairman proposed and it was agreed that this matter should be passed on to the Green Spaces and Rights of Way committee (GS&ROW).

(c)     Parish Council Car Park and retained facilities

  • Complaint from resident re parking in Village Hall area. The chairman proposed and it was agreed that she should formulate a reply to the complaint including advice on parking in a less hazardous location and continuing to monitor parking habits. It was proposed that the PCSO for Tatsfield might be asked to attend the car park.

(d)     Tatsfield Community Games Area

The chairman proposed and it was agreed that summer opening times should be implemented following half term. The Clerk to action.

(e)     Aileen McHugo Building: overflowing gutters by porch

The clerk noted the items brought to her attention by Ian Mitchell were being actioned.

(f)      Village Hall:

  • Update on lighting – Doug Massey reported the light at the back of the village hall had been straightened again but needed monitoring. Other lighting matters would be forthcoming.

(g)     Tatsfield Allotments and Community Gardens: update

The chairman noted that she would be attending the next meeting on 11/2/14 and that surface water was a big issue

 

11.  MEETINGS TO ATTEND / CORRESPONDENCE:

(a)     to agree attendance at Meetings to which Parish Councillors are invited

1-     TVSC Network Lunch: 13/2/14 12.30pm Lingfield and Dormansland Community Centre. None available.

 

(b)     to discuss Correspondence received by the Clerk

  • Discuss and agree way forward re Westmore Green easement registration.
    The chairman proposed and it was agreed that the clerk should respond with no objection to the easement registration.

 

12.  Any other business which the Chairman is of the opinion should be considered at the meeting as a matter of urgency

The chairman requested proposed and it was agreed (to be ratified) that the parish council had no objection to plans by the village club to paint a yellow line on their road to encourage parking on the other side thus maintaining access to their property, The clerk was advised to respond in the event of a receipt should a formal approach to the parish council.

13.  MATTERS FOR REPORTING OR INCLUSION IN FUTURE AGENDA

New grant requests to be addressed on 24th February 2014 meeting.

 

The meeting concluded at 10.13pm

 

 

Matters raised under Public adjournment:

 

1-     repairs needed to Johns Road

2-     The Communications group plans to record the Annual Parish meeting and place it on the website for viewing

3-     Parish council should thank the kind volunteers who cut up and removed the tree in Approach road without asking for compensation

4-     are there plans for public toilets in the near FUTURE?

5-      new resident in maesmaur road – parish council should be careful of where they place a new fence as it may not be at the correct boundary

6-     the new properties on westmore green will be known as 1 and 2 The GREEN.

 

Item & page

(14 Oct 2013)

Action

Who

Date by

Result

 

8f, 70

Arrange meeting with key parties for Old Lane discussions

D Massey

31/10/2013

In progress

 

Item & page

(9 Dec 2013)

Action

Who

Date by

Result

 

10f, 84

Contact police to request cover for car park and play area

Chairman

16/12/2013

In progress

 

11a, 85

Action tree quote and removal

Sue Smale

ASAP

COMPLETE – passed to landowner

 

Item & page

(10 Feb 2014)

Action

Who

Date by

Result

 

5a, 10

Inform Tandridge planning of parish council decisions

Clerk

14/2/2014

 COMPLETE

 

8a, 11

Presentation for APM on Housing

Parish members

6/5/2014

 ongoing

 

8b, 11

Assign recommendations to TCAC for discussion

Chairman

10/3/2014

 

 

8c, 11

Working party and presentation

Chair and members

24/3/2014

 

 

8f, 11

Respond to consultation and inform Phil Clarke.

Clerk

14/2/2014

 

COMPLETE

 

10c. 12

Formulate response to complaint

Chairman

17/2/2014

 

 

10d, 12

Implement summer opening times for TCGA

Clerk

21/2/2014

 COMPLETE

 

11b, 12

Respond to Land Registry re easement

Clerk

19/2/2014

COMPLETE

 

             

 

Agenda for Main Parish Council meeting to be held on 10th March 2014 at 8.00pm

 

MINUTES of the Meeting of Tatsfield Parish Council held on the 10th March 2014 in the Parish Room, Aileen McHugo Building, Westmore Green, Tatsfield commencing at 8.00 p.m.

Present:                    Mrs Susan Smale (in the chair)

                                 Mr Douglas Massey Mr Ian Mitchell, Mr Martin Westerman, Mr Peter Kerry

Ms Helena Garcia Mrs. Nichola Stokoe

 

           

In Attendance:           Mrs Ana Hughes (Clerk)

                                    Mr Bob David (Tandridge DC Councillor)

                                    Mr David Hodge (Surrey County Councillor)

                                                           

And 12 parishioners.

 

1.    APOLOGIES: none

2.    DECLARATIONS OF INTEREST (relating to items on the agenda):

None

3.    To agree and sign the MINUTES OF PREVIOUS MEETING held on 24th February 2014

The minutes of the meeting held on 24th February 2014 were approved and signed by the Chairman as a correct record.

4.    To receive an Officer’s report on actions outstanding since the previous meeting

The Clerk informed the meeting that action points would be addressed under current agenda items and that if these had been completed this was shown in the Action list table.

5.    PLANNING

(a)     To determine the Parish Councils position on Appendix A (if relevant)
  • TA/2104/228 - 7 Vern Place, Tatsfield, Westerham, Kent, TN16 2BF Erection of attached garage.

No comment.

Demolition of existing dwelling. Erection of 4 semi-detached dwellings. Associated access and landscaping.

Objection:

  • Whilst the parish council welcomes the development of more affordable housing in the village, it feels that the proposals represent over-development and excessive density on this particular site.
  • Although the development demonstrates that at least 2 parking spaces are available for each proposed dwelling, the parish council is concerned at the detrimental impact on the already considerably congested on-street parking in the immediate area around Westmore Road and Crossways.
  • The parish council is very concerned at the potential impact on the use of the footpath by the elderly residents of Crossways Court opposite the proposed site. These residents use the footpath extensively to access local shops and public transport and there are already issues with large vehicles being unable to navigate the corner in that area and obstructing the footpath. Further traffic would serve to exacerbate this problem.
  • The height of the proposed development is disproportionate in relation to surrounding dwellings

TA/2013/931/Cond4: Former Tatsfield Primary School, Church Hill, Tatsfield, TN16 2JX

Details pursuant to condition 4.

For information only – no consultation made with parish council,

The Clerk was instructed to inform Tandridge planning of the parish council’s decisions.

(b)     Planning member for March: Susan Smale
(c)     Neighbourhood Planning:

The chairman proposed and it was agreed that appraisal recommendations 22, 23, 24 and 26 be passed to the Neighbourhood Plan Development Committee.

 

6.    FINANCE

(a)     Authorize payments (including presentation of cheques) detailed in Appendix B

Appendix B payments were authorised and cheques duly signed.

(b)     Discuss and agree items requiring expenditure:
  • Tree work – Ashen Shaw Wood - £1750+ VAT – this was approved and the clerk instructed to proceed as soon as possible.

7.    HIGHWAYS & RIGHTS OF WAY

(a)     Highways: No update
(b)     Rights of Way: no update

 

8.    NOTIFIED MATTERS

(a)     Affordable Housing

The chairman proposed and it was agreed that this agenda item be reclassified as ‘housing’.

(b)     Tatsfield Communications Advisory Committee (TCAC):

The Chairman proposed and it was agreed that Appraisal recommendations 9, 12, 13, 16, 27, 30. 48. 49 and 50 be passed for action to the TCAC. The chairman further proposed and it was agreed that the TCAC should consider and propose options to the parish council on Appraisal recommendations 16 and 30.

(c)     World War 1 100th Anniversary / War memorial: update from Appraisal report

The chairman proposed and it was agreed that an article should be placed in the parish magazine informing residents of plans for proposals at the Annual Parish Meeting. A working group should also be set up.

(d)     Village Signs: update

Doug Massey confirmed discussions were underway with Surrey County Council on this matter.

(e)     Old Lane ditch: update

No further progress – the chairman noted she or Doug Massey needed to arrange a meeting between interested stakeholders.

(f)      Care in the Community: support for local initiative.

The Chairman proposed and it was agreed that a local resident’s (Jennie South) proposals for Care in the Community in the parish magazine be endorsed by the parish council. The chairman had prepared a paragraph for insertion and this was approved.

(g)     Appraisal Recommendations: discussion and next steps

The Chairman noted that letters to third party stakeholders such as the police, parish magazine, bus companies and others would be sent to the Clerk for distribution. The chairman proposed that the parish council should be leading only on the recommendations that were targeted specifically for its attention and that it was not the parish council’s direct responsibility to follow up items relating to external stakeholders. This was approved generally.
The chairman agreed to contact members of the Appraisal Group to arrange a possible follow up of progress on all appraisal recommendations in the autumn.

 

9.    REPORTS FROM COUNTY COUNCILLOR, DISTRICT COUNCILLOR, VILLAGE ORGANISATIONS and EXTERNAL ORGANISATIONS

(a)     County Councillor: the following points were raised by David Hodge –
  • Work was taking place to clear drains and gullies on Paynesfield Road. It was expected that work would commence either week commencing 23/3 or 31/3.
  • Ricketts Hill Road plan is still at consultation phase.
  • Flooding at Whyteleafe / Caterham had put many other road schemes on hold – A22 was now open at Whyteleafe but still closed near Croydon. Flood schemes were in place and closing the road to Woldingham until April.
  • Members allowance had been used in Tatsfield to support many local groups including Tatsfield in Bloom, Tatsfield Allotments and Community Gardens, Composting Scheme, Art Group, Cricket Club. Praise for the compositing scheme in Tatsfield from within Surrey County Council.
  • Interest from Surrey Matters in litter wardens schemes – can the local volunteers be contacted for an article?
  • Has British Telecoms been involved with Surrey Highways in discussions for the planned works for Ricketts Hill Road?
  • Is it possible to move the power line poles back in to Millennium Wood to increase the space for cars on Ricketts Hill Road?
  • The new admissions rules for Tatsfield Primary school come into play in September 2014 – offer letters to parents are due in the coming week.
  • Tandridge District Council and Surrey County Council have taken opposite poles on council tax – the former has chosen to freeze theirs and the latter to increase it by 1.9%.
(b)     District Councillor: the following points were raised by Bob David:
(c)     Tatsfield Community Responders: no update.
(d)     Village Hall Management Committee: update

The chairman proposed and it was agreed that all matters relating to actions the Village Hall Management committee required of the parish council should be agreed through Helena Garcia and then the Clerk. It was confirmed that Ryan Leisure be contacted to arrange a visit to the floor damage.

The Clerk was asked to find out whether building damage would be covered under insurance.

(e)     Tatsfield in Bloom: update

Village Spring clean to take place on 12 April 2014 and planting would occur in June.

(f)      Police: update

Ian Mitchell noted that he had attended the briefing in Guildford from the Police and Crime Commissioner:

  • Advocated a National Police Force
  • Police budget would need to be cut over the next 4 years
  • Redundancies were likely
  • Increase co-operation with other forces – e.g. sharing specialist areas with Sussex
  • Neighbourhood policing focus
  • A new PCSO for Tatsfield had been assigned – confirmation of times and availability for contact to come.
(g)     Biggin Hill Airport:

Festival of Flight will take place in June.

(h)     Speedwatch: this group is closed until the weather improves.
(i)      Tatsfield Fairtrade Steering Group:


Tatsfield Fair-Trade fortnight was very successful and sale of goods made £195 for the group.

10.  PARISH COUNCIL PROPERTY AND LAND

To receive updates, discuss matters and where relevant, agree on proposals relating to:

(a)     Green Spaces and Rights of Way Committee (including Tatsfield and Westmore Greens, Pond, Kemsley Wood, Millennium Wood, bridleways): update

Doug Massey that the GS&ROW Committee meeting scheduled for 11th March 2014 may need changing. The Clerk would be advised.

(b)     Ashen Shaw:

The chairman instructed the Clerk to proceed with the tree quote as approved in item 6b.

(c)     Westmore Green: Scout Fete request 6/7/14

The chairman proposed and it was agreed this be approved subject to acceptance of the Terms and Conditions for the green and receipt of required insurance certificates by the Clerk.

(d)     Parish Council Car Park and retained facilities

No update.

(e)     Tatsfield Community Games Area

Clerk had asked Tatsfield school and Mike Lambert to implement summer opening times and both had acknowledged.

(f)      Aileen McHugo Building:

The Clerk had asked the parish council’s retained builder to provide quotes and was awaiting their response.

(g)     Village Hall:

Doug Massey noted that the external lighting approved in the meeting on 24th February 2014 had been completed successfully.

(h)     Tatsfield Allotments and Community Gardens:

The chairman noted that the group needed financial assistance for their drainage project. The Clerk informed the chairman that there was an amount in the TACG’s budget still available and would await a request.

 

11.  MEETINGS TO ATTEND / CORRESPONDENCE:

(a)     to agree attendance at Meetings to which Parish Councillors are invited

1-     Limpsfield Annual Parish meeting - 19/3/2014 7.45pm St Peter’s Church Hall, High Street, Limpsfield – the chair to attend.

2-     Surrey Police Briefing: 4/3/14 or 10/4/14 16.00-18.00 Police Headquarters, Mount Browne, Sandy Lane, Guildford, Surrey, GU3 1HG (Ian Mitchell attended.

3-     TVSC network Lunch – 10/4/14: SCC Vice Chairman speaker 12-14.30 Woldingham Village Hall – Helena Garcia or Peter Kerry to attend.

(b)     to discuss Correspondence received by the Clerk
  • Request for creation of path to Scout Hut – Doug Massey proposed and it was agreed that this matter be passed to the Green Spaces and Rights of Way committee for discussion and proposed action. The land actually belonged to Surrey Highways.
  • Thank you letters from North Downs Sinfonia, Victim Support for grants. – The parish council noted receipt of these letters.

 

12.  Any other business which the Chairman is of the opinion should be considered at the meeting as a matter of urgency

none

13.  MATTERS FOR REPORTING OR INCLUSION IN FUTURE AGENDA

  • Rent review for Aileen McHugo building – for March meeting.
  • Village Map – need to change a couple of items and then decide on printing.

 

The meeting concluded at 10.16pm

 

 

Matters raised under Public adjournment:

 

1-     the Vihicular access to Crossways Court is on a bridleway – this could have impact on the planning application TA/2014/325

2-     4 houses is too dense for the plot – TA/2014/325

3-     Westmore Green in the south – may be incursion by landowner

4-     Christmas Carol singalong on12/12/14

5-     A goodbye from Dave Bishop who is no longer being paid by Surrey Newspapers for his contribution on Tatstfield affairs.

 

Item & page

(10 Feb 2014)

Action

Who

Date by

Result

 

8a, 11

Presentation for APM on Housing

Parish members

6/5/2014

In progress

 

8b, 11

Assign recommendations to TCAC for discussion

Chairman

10/3/2014

COMPLETE

 

8c, 11

Working party and presentation

Chair and members

24/3/2014

In progress

 

8c, 11

Working party and presentation

Chair and members

24/3/2014

In progress

 

Item & page

(10 Mar 2014)

Action

Who

Date by

Result

 

5a, 18

Inform Tandridge planning of parish council decisions

Clerk

19/3/2014

COMPLETE

 

6b, 19

Advise contractor to proceed with tree work in Ashen Shaw wood

Clerk

11/3/2014

COMPLETE

 

8e, 19

Arrange meeting with key parties for Old Lane discussions

D Massey / Chair

31/3/2014

In progress

 

8g, 19

Agree follow up of progress on appraisal recommendations with members of the appraisal group

Chair

30/4/2014 (to be done in autumn 2014)

 

 

9d, 20

Arrange visit to floor with Ryan Leisure and find out about damage with insurance

Clerk

14/3/2014

COMPLETE

 

10c, 20

Inform Scout group of approval for use of Westmore Green and send out Terms and Conditions document for approval

Clerk

14/3/2014

COMPLETE