Agenda for Supplementary meeting 22 July 2013

 

MINUTES of a Supplementary Meeting of Tatsfield Parish Council held on the 22nd July 2013 in the Parish Room, Aileen McHugo Building, Westmore Green, Tatsfield commencing at 8.00 p.m.

 

In the absence of the Clerk, Peter Kerry took the minutes of the meeting.

 

Present:                      Mrs Susan Smale (in the chair)

                                    Mr Douglas Massey, Mr Martin Westerman, Mr Peter Kerry, Mrs Nichola Stokoe

                                    Ms Helena Garcia

           

In Attendance:            Mr Bob David (Tandridge DC Councillor)

           

And 4 parishioners.

 

1.    APOLOGIES Ana Hughes – clerk

2.    DECLARATIONS OF INTEREST* (relating to items on this agenda) None

3.                Approve and sign the MINUTES of the previous meeting held on 8th July 2013

It was agreed to leave this until the next meeting.

4.                PLANNING:

(a)   TA2013/788 21 Shipfield Close,Tatsfield, Westerham, Surrey,TN16 2AU Demolition of existing single storey side garage and rear single storey playroom. Erection of 2 no. storey side and rear extension, single storey rear extension to existing kitchen, and single storey front extension.

It was noted that this was a similar development to neighbouring properties and was generally acceptable. It was agreed there was no objections and that Peter Kerry would respond to TDC accordingly.

 

(b)   TA/2013/931 Former Tatsfield Primary School, Church Hill, Tatsfield, Surrey, TN16 2JX Redevelopment of former school site to provide 2x detached houses with garages, creation of new access onto Church Hill. Construction of car park to support B1 offices in original school building.

After viewing and discussing the proposal, it was decided that apart from the fact that this is a green belt site, it represented a reduction in the amount of development on the site and was seen as an improvement on the existing use. Some concern was expressed over the possible height of the buildings, however after discussion it was agreed to provide a positive response. The ability to provide a footpath at the front of the property was considered to be a desirable provision and the Parish council would like to continue discussions with the developers on this. It was agreed that Peter Kerry would email a response to Tandridge to this effect.

 

(c)   Tandridge planning policy : last chance for commentary ends on 9/8/2013.

It was noted that the TDC proposals treated some parts of Westmore Green differently to others. It was agreed that that there was a need for consistent approach to the treatment of all parts of Westmore Green, and a response would be sent to this effect.                                                    Action Ian Mitchell.

           

5.    Finance : approve expenditure

  •       Tatsfield in Bloom invoice : £79.20 for Select Group . Agreed.

           

6.    Westmore Green :

  • Request by Tatsfield School PTA to use on 21st September 2013 for Family Fun day and   Festival.

The PTA clarified that the required insurances and licences were in place. They also agreed to notify the PCSOs of the event. PTA to also investigate and provide toilet facilities.

7.                Highways :

  • Surface treatment roads : discussion and proposal.

No roads have been identified as being suitable for this. However it was noted that the two lay-bys in Approach Road needed improvements. Doug will contact David Hodge on this.              ACTION Doug Massey

8.                Invitation from Tatsfield School to nominate a School governor: further discussion.

It was noted that the work load could be significant and nobody was able to take on this additional responsibility; there was also the potential for a conflict of interest that some councillors found difficult to reconcile. It was agreed to decline the offer at this time but to assure the Governing Body of our willingness to enter into discussion over individual issues. It was agreed that the chair would to reply to Chair of Governors.                                                                                                                                                                                 Action Chair

9.                Any other Business which the Chairman is of the opinion should be considered as a matter of urgency.

  • The Parish Council agreed unanimously to express its sympathy to Roger Pearce at the recent sad death of his wife, Eileen. Eileen had been Clerk to the Parish Council from 1989 until 1995. She was a member of the Council from 1995 until 1999 and from 2007 until two years ago.
  • It was noted that the ditch in Old Lane needed cleaning Chair to respond to complainant.

                                                                                                                                  ACTION Chair

  • The tall grass on Tatsfield green was seen as a fire risk; TDC would be asked to cut it as soon as possible. The possibility of cutting fire breaks was raised and this was referred to the green spaces committee for next year.                                                                                                                                 ACTION Chair

 

10.              Matters for Reporting or Inclusion in a Future Agenda

  • CAB annual report
  • Use of the village sign - is it copyrighted and what conditions apply to its use?

 

Meeting finished at 21.25

 

 Agenda for Supplementary meeting 12 August 2013

 

MINUTES of a Supplementary Meeting of Tatsfield Parish Council held on the 12th August 2013 in the Parish Room, Aileen McHugo Building, Westmore Green, Tatsfield commencing at 8.00 p.m.

 

In the absence of the Clerk, Susan Smale took the minutes of the meeting.

 

Present:                      Mrs Susan Smale (in the chair)

                                    Mr Douglas Massey, Mr Martin Westerman, Mrs Nichola Stokoe

                                   

And 0 parishioners.

 

1.    APOLOGIES Mr Peter Kerry, Mrs Helena Garcia, Ana Hughes – clerk

2.    DECLARATIONS OF INTEREST* (relating to items on this agenda) Ian Mitchell Item 4a.

3.                Approve and sign the MINUTES of the previous meeting held on 22nd July 2013

The minutes of the previous meeting held on 22nd July 2013 were approved and signed.

4.                PLANNING:

(a)   TA/2013/910 – Rose Cottage, Goatsfield Road - Demolition of existing buildings. Erection of detached dwelling.

It was agreed to object on policy grounds: RE 2, 8, 9 and BE1.

Nichola Stokoe would respond to TDC accordingly.

(b)   TA/2013/803 – The Bounds, Westerham Road - Erection of detached double garage.

It was agreed to object on policy grounds RE 10.

Nichola Stokoe would respond to TDC accordingly.

 

(c)   TA/2013/1032 – The End, Westmore Green - Variation of condition 3 of permission TA/2013/296 dated 28/08/2012 to allow for the change of roof covering form brown tiles to black/grey slate.

It was noted that this would keep the new build houses visually similar to the next door Pond Cottages so it was agreed to make no objection.

Nichola Stokoe would respond to TDC accordingly.      

5.                Any other Business which the Chairman is of the opinion should be considered as a matter of urgency.

Nothing to Note

6.                Matters for Reporting or Inclusion in a Future Agenda

Nothing to note.

 

Meeting finished at 8.44pm

 

Agenda for Supplementary meeting on 23rd September 2013

 

DRAFT MINUTES of a Supplementary Meeting of Tatsfield Parish Council held on the 23rd September 2013 in the Parish Room, Aileen McHugo Building, Westmore Green, Tatsfield commencing at 8.00 p.m.

 

Present:          Mrs Susan Smale (in the chair)

                         Mr Douglas Massey, Mr Martin Westerman, Mrs Nichola Stokoe, Mr Ian Mitchell

 

In Attendance:   Mrs Ana Hughes (Clerk)

                                    Mr. Bob David (Tandridge DC Councillor)

                        

And 3 parishioners.

 

1.    APOLOGIES Mr Peter Kerry, Mrs Helena Garcia

2.    DECLARATIONS OF INTEREST (relating to items on this agenda)

None

3.                Approve and sign the MINUTES of the previous meeting held on 9th September 2013

The minutes of the previous meeting held on 9th September 2013 were approved and signed together with the appropriate appendices.

4.                PLANNING:

a)     TA/2013/1300: Franklin, Ricketts Hill Road, Tatsfield, TN16 2NB           Erection of first floor extension above existing garage.

No Objection given no change from previous 2 applications for same work.

The Clerk was instructed to inform Tandridge Planning of the Parish Council’s decisions.

 

b)    Tandridge Community Infrastructure Levy consultation: discussion and next steps: last chance for commentary ends on 4/10/2013.

The Chairman proposed and it was agreed that the Clerk should inform the consultation that the parish council had nothing further to add at this stage.

5.    Finance:

  • Ideas for Post Office Community Enterprise Fund :

The Chairman proposed and it was agreed that neither the parish council nor the post-mistress could see any way the fund could benefit the post office at this stage.

  • Final agreement on Grant for tree survey for St Marys Church :

The Chairman proposed and it was agreed that the full cost of the survey, less VAT, would be offered as a grant to St Marys Church. This amounted to £800. The Clerk to proceed.

 

6.    Highways:

  • Surface treatment roads : discussion

The vice-chairman proposed and it was agreed that there were no roads to recommend for this treatment but that both lay-bys in Approach Road could benefit and he would inform David Hodge.

  • Agreement on location for storage of salt for winter weather

The vice chairman noted that 4 tonnes of salt for the winter would be delivered and stored on a tarpaulin behind the Aileen McHugo Building. It was noted that pallets would be useful for protection against damp.

  • Freight review – provide feedback for D Hodge (end September 2013)

The Chairman proposed and it was agreed that D Hodge be informed the parish council believed that roads in and around the village are rural and therefore large vehicles would always cause problems, however there was no single road identified with persistent and continuous freight use.        Doug Massey to address.

  • Alleged obstruction on BW 638 Hillside Road

Ian Mitchell informed the meeting that Surrey County Council’s response on this matter stated it was a private matter as the alleged obstruction did not affect the public use of the bridleway. No action was required.

 7.    Car Park: Federicci Ltd: discussion of trial period and extension into a formal agreement

Following submission of feedback from Federicci Ltd and their indication to continue from a trial into a formal agreement, the Chairman proposed that the Clerk should draw up a formal license, including the points agreed at the supplementary meeting on 24th June 2013 at item 5 on the agenda. Additionally the chairman proposed and it was agreed that a payment of £30 per week would be payable to the parish council for use of the pitch placement.

Federrici Ltd noted that a few of the bollards were not moving and requested the option to move the site pitch from behind the Village Hall to near the Tatsfield Community Games Area fence to be more visible. This was agreed in principle as long as there was no impact on parents collecting from school clubs.

 

8.    Tatsfield Communications Advisory Committee (TCAC): endorsement of proposed actions from last parish council meeting (9 September)

The Chairman proposed and it was agreed that the proposed actions listed as Appendix C at the parish council meeting on 9th September 2013 were noted and that the TCAC were to be thanked for their contribution and endeavours. Where required the parish council would be looking for updates from TCAC on the progress on these items.

9.    Review of Village Signs: next steps and actions.

The Chairman proposed and it was agreed that Tatsfield in Bloom would discuss and feedback to the parish council the option to place signs celebrating their achievements in the centre of the village.

The Chairman proposed and it was agreed that the Clerk should contact other clerks who had Fair-trade signs to understand how this was represented.

Doug Massey proposed and it was agreed that he would look at alternatives for fair-trade signs to be integrated with the current village signs at Approach Road and Ricketts Hill Road.

10. Any other business which the Chairman is of the opinion should be considered at the meeting as a matter of urgency

The Chairman determined that the meeting needed to address TA/2013/1401: as it required a response before the next parish council meeting on 14th October 2013.

No objection and a statement noting that the changes proposed were not out of keeping with surrounding houses in the same road and settlement area. The parish council welcome the increase in stock of less expensive housing and request that a condition be placed on the planning application should it be approved, to prevent the garages being converted to habitable accommodation, given the restrictions on parking in that road.

The Clerk was instructed to inform Tandridge Planning of the Parish Council’s decision.

The Chairman proposed and it was agreed that in light of the continued non acceptance of the complainant re the paint on the bench by the pond that the Clerk should request legal advice on the matter.

 

11. Matters for Reporting or Inclusion of Future Agenda

Ian Mitchell noted that it was possible a full review of the local plan for Tandridge might be required following acceptance of the recent housing review report.

 

The Meeting closed at 9.34 p.m.

 

Item & page

(9 Sept 2013)

Action

Who

Date by

Result

6b, 59

Arrange tree survey of parish council land with ACS Consulting

Clerk

17/9/2013

COMPLETE

7a, 60

Freight review response / salt location

All

23/9/2013

COMPLETE

8c, 60

Investigate prices / styles for war memorial

Clerk

14/10/2013

in progress

8f, 60

Investigate and propose next steps

M Westerman

14/10/2013

in progress

10e, 61

Request further information from Little Acorns

Clerk

23/9/2013

complete

Item & page

(23 Sept 2013)

Action

Who

Date by

Result

4a, 67

inform tandridge planning of decisions

Clerk

26/9/2013

COMPLETE

4b, 67

relay parish council decision

Clerk

4/10/2013

COMPLETE

5, 67

inform St Marys of parish council grant

clerk

24/9/2013

COMPLETE

6, 67

contact D Hodge with parish council decisions

D massey

30/9/2013

 

7, 67

draw up agreement

clerk

4/10/2103

in progress

9, 67

village SIGNS: follow up actions

Clerk/D massey

14/10/2013

COMPLETE