Agenda for Main Parish Council meeting on 14th October 2013 at 8.00pm

 

MINUTES of the Meeting of Tatsfield Parish Council held on the 14th October 2013 in the Parish Room, Aileen McHugo Building, Westmore Green, Tatsfield commencing at 8.00 p.m.

Present:                       Mr Douglas Massey (in the chair)

                                    Mrs Nichola Stokoe, Ms Helena Garcia, Mr Ian Mitchell

           

In Attendance:  Mrs Ana Hughes (Clerk)

                                                Mr Bob David (Tandridge DC Councillor)

                                                           

And 4 parishioners.

 

1.    APOLOGIES: Mrs Susan Smale, Mr Martin Westerman, Mr Peter Kerry

 

2.    DECLARATIONS OF INTEREST (relating to items on the agenda):

None

3.    To agree and sign the MINUTES OF THE PREVIOUS MEETING held on 23rd September 2013

The minutes of the supplementary meeting held on 23rd September 2013 were approved and signed by the Chairman as a correct record.

 

4.    To receive an Officer’s report on actions outstanding since the previous meeting

The Clerk informed the meeting that action points would be addressed under current agenda items and that if these had been completed this was shown in the Action list table.

 

5.    PLANNING

(a)     To determine the Parish Councils position on Appendix A (if relevant)

  • TA/2013/1041: Shellys, 10 Westmore Road, Tatsfield, Surrey, TN16 2AX Erection of raised roof with gabled ends, dormer windows to front and rear elevations and conversion of property into 2 dwellings. (ratification)

Decision made on 23rd September 2013 ratified.

  • TA/2013/1253: Pipersdene, Parkwood Road, Tatsfield,TN16 2LT Erection of rear extension to include installation of 4 x roof lights. (Certificate of Lawfulness for a Proposed Development)

No Comment.

  • TA/2013/1324: My Ladys Cottage, Hillside Road, Tatsfield, Surrey, TN16 2NH Erection of single storey extension to side elevation. (Certificate of Lawfulness for a Proposed use or development).

No Comment.

  • TA/2013/1395: 2 Rag Hill Close, Tatsfield, TN16 2LR Erection of first floor extension to front elevation.

No objection.

  • TA/23013/1156: Greenacre, Manor Road, Tatsfield, TN16 2ND Alterations to roof of existing rear conservatory, replacement of existing rear flat roofed dormer window with two pitched roof dormer windows, and replacement of roof tiles. Erection of detached store building. (Amended description).

No further comments to make on this item.

 The Clerk was instructed to inform Tandridge Planning of the Parish Council’s decisions.

(b)     Planning member for October:

Susan Smale to take on this role in October assisted by Helena Garcia.

(c)     Neighbourhood Planning / Appraisal Team: update.

A meeting to discuss the comments on the appraisals was to take place on 16th October 2013.

 

6.    FINANCE

(a)     Authorize payments (including presentation of cheques) detailed in Appendix B

(b)     Discuss and agree items requiring expenditure:

  • Grant for Christmas Carol Sing-along : around £300.

The Chairman proposed and it was agreed that the requested grant amount of £350 be offered to Dave Bishop for the organisation and setup of the Christmas Carol Sing-along on 13th December 2013. The Clerk noted that most of the preparations for road closure and notification of police and responders were in hand.

 

7.    HIGHWAYS & RIGHTS OF WAY

(a)     Highways: update

Information had been provided to David Hodge as per actions from the last main meeting. Preparations for winter are underway.

(b)     Rights of Way: Nothing to report.

 

8.    NOTIFIED MATTERS

(a)     Affordable Housing: update

The Chairman reported that Mona Johanssen from Surrey Community Action had left and any discussions on Affordable Housing would currently be through her immediate manager until a replacement was found.

(b)     Tatsfield Communications Advisory Committee:

  • Report on proposals for engagement – the Chairman proposed and it was agreed that this should wait until Peter Kerry was present for discussion.
  • Village Map proposals : discuss and agree next steps. The proposals presented by Susan Smale were accepted together with the quoted figure up to £100 for making these changes which would provide greater flexibility for future changes to the map.

(c)     World War 1 100th Anniversary / War memorial : update.

The chairman proposed and it was agreed that any further action on this matter needed to await final results and analysis of comments from the appraisal, but that village consultation would be essential in finding out a location and design for a possible war memorial.

(d)     PPL/PRS Music License – update.

The Chairman proposed and it was agreed that this item be referred to the supplementary meeting as Martin Westerman was unable to attend the main meeting.

(e)     Village Signs: update

The Chairman proposed and it was agreed that Tatsfield in Bloom group should provide ideas of the location and type of sign for recording of their achievements in the village centre.

(f)      Old Lane : Agree proposal to arrange meeting between key parties to discuss the immediate and longer term maintenance and management issues associated with the surface water drainage associated with the Old Lane grid, ditch and associated measures that are necessary to minimise the risk of surface water flooding to Old Lane and the adjoining areas

The Chairman’s proposal was unanimously agreed and he would undertake to arrange this meeting.

 

9.    REPORTS FROM COUNTY COUNCILLOR, DISTRICT COUNCILLOR, VILLAGE ORGANISATIONS and EXTERNAL ORGANISATIONS

(a)     County Councillor:

No report available.

(b)     District Councillor:

1- Tandridge have agreed to let the recycling bins remain in the Old Ship car park given the recent turn around in their use and surrounding area, until such time as this changes back to littering and fly tipping.

2- Tandridge housing committee have decided to start building more council houses now that the laws on Right to Buy have been changed. This is a big departure from past situations.

(c)     Tatsfield Community Responders

The Clerk reported that the responders still did not have a definitive training plan from the ambulance service and that therefore Phil Clark was likely to request some additional kit bags which he knew the existing responders could utilise.

(d)     Village Hall Management Committee: update

  • Village Hall signs – cost discussion – Helena Garcia requested that this be delayed until the supplementary meeting as she did not have the required information for discussion yet. This was agreed.

(e)     Tatsfield in Bloom: update

Bob David reported that the group was short of volunteers for day to day maintenance matters and that an appeal would be made in the parish magazine to this effect. He warned should volunteers not come forward that this might mean the village could no longer enter into In Bloom competitions.

(f)      Biggin Hill Airport:

Ian Mitchell noted a meeting with the new managing director would take place later this week.

(g)     Speedwatch

Ian Mitchell reported that the group was progressing but more volunteers were needed.

(h)     Tatsfield Fairtrade Steering Group

The Chairman noted that there had been 2 successful events and sales of Fair-trade goods had amounted to £154.

 

10.  PARISH COUNCIL PROPERTY AND LAND

To receive updates, discuss matters and where relevant, agree on proposals relating to:

(a)     Green Spaces and Rights of Way Committee (including Tatsfield and Westmore Greens, Pond, Kemsley Wood, Millennium Wood, bridleways): update

The Chairman noted that the fence was now up around the Royal Oak and that a further meeting of this committee needed to be organised to progress outstanding items.

Nichola Stokoe proposed and it was agreed that the Clerk should write to the Tatsfield Primary school PTA and thank them for their swift and effective clear up following the Beer Festival on Westmore Green.

(b)     Parish Council Car Park and retained facilities

  • Update on License agreement : the Clerk noted that she was awaiting feedback from Federicci Ltd on the License to Occupy sent recently.

(c)     Tatsfield Community Games Area

Nothing to report.

(d)     Aileen McHugo Building:

  • Heir Hunters license agreement signing : following Nichola Stokoe’s approval of the agreement this was signed and the Clerk would return to Flame TV and await payment of the £50 donation offered.

(e)     Village Hall : covered under item 9d.

(f)      Tatsfield Allotments and Community Gardens: update

Nothing to report.

 

11.  MEETINGS TO ATTEND / CORRESPONDENCE:

(a)     to agree attendance at Meetings to which Parish Councillors are invited

1-     10th December 2013 – TDC Parish Councillor seminar with Louise Round – 6pm

2-     SALC AGM : Tuesday 15th October 2013, at East Horsley Village Hall, Kingston Avenue, East Horsley, Surrey, KT24 6QT.Clerk to attend.

 

(b)     to discuss Correspondence received by the Clerk

The Chairman proposed and it was agreed that following legal advice from the parish council’s appointed representative, Roger Taylor, that a response to the complaint re-offering what has already been agreed would be made. The Clerk to draft.

 

12.  Any other business which the Chairman is of the opinion should be considered at the meeting as a matter of urgency

None

 

13.  MATTERS FOR REPORTING OR INCLUSION IN FUTURE AGENDA

None

 The meeting concluded at 9.45pm

 

Matters raised under Public adjournment:

1- Could Dave Bishop display a sign on the green to advertise the Carol Sing-along for 2 weeks before the event.

2- 2 potholes near the Allotments are extremely large and dangerous.

3- when will paynesfield Road be repaired ?

4- the parish council is advised to purchase a portable generator (Honda) of around 3kw for provision of power to the Christmas carol sing-along and other village events

5- A Christmas tree has been offered to Jon Allbutt for the village centre.

and access should be considered too.

 

Item & page

(25 Feb 2013)

Action

Who

Date by

Result

 

7, 16

Contact Age UK

Peter Kerry

11/3/2013

IN progress

 

Item & page

(22 July 2013)

Action

Who

Date by

Result

 

7, 56

Investigate lay-bys in Approach Road

D Massey

9/9/2013

COMPLETE

 

Item & page

(9 Sept 2013)

Action

Who

Date by

Result

 

6b, 59

Arrange tree survey of parish council land with ACS Consulting

Clerk

17/9/2013

COMPLETE

 

7a, 60

Freight review response / salt location

All

23/9/2013

COMPLETE

 

8c, 60

Investigate prices / styles for war memorial

Clerk

14/10/2013

In progress

 

8f, 60

Investigate and propose next steps

M Westerman

28/10/2013

In progress

 

Item & page

(14 Oct 2013)

Action

Who

Date by

Result

 

5a, 69

Inform Tandridge planning of decisions by Parish council

Clerk

15/10/2013

COMPLETE

 

8b, 70

Feedback re village map changes approval

Clerk

18/10/2013

 COMPLETE

 

8f, 70

Arrange meeting with key parties for Old Lane discussions

D Massey

31/10/2013

 in progress

 

10a, 71

Write to thank PTA

Clerk

22/10/2013

 COMPLETE

 

 

Agenda for Main meeting of Tatsfield Parish Council on 11th November 2013 at 8.00pm

 

MINUTES of the Meeting of Tatsfield Parish Council held on the 11th November 2013 in the Parish Room, Aileen McHugo Building, Westmore Green, Tatsfield commencing at 8.00 p.m.

Present:                       Mrs Susan Smale (in the chair)

                                    Mr Douglas Massey Mrs Nichola Stokoe, Mr Martin Westerman, Mr Peter Kerry

           

In Attendance:  Mrs Ana Hughes (Clerk Mr Bob David (Tandridge DC Councillor)

Mr David Hodge (Surrey County Councillor)

                                                           

And 7 parishioners.

 

1.     APOLOGIES: Ms Helena Garcia, Mr Ian Mitchell

 

2.     DECLARATIONS OF INTEREST (relating to items on the agenda):

None

.

3.     To agree and sign the MINUTES OF PREVIOUS MEETINGS held on 14th October and 28th October 2013

The minutes of the main meeting held on 14th October 2013 and the supplementary meeting held on 28th October 2013 were approved and signed by the Chairman as a correct record together with appropriate appendices.

 

4.     To receive an Officer’s report on actions outstanding since the previous meeting

The Clerk informed the meeting that action points would be addressed under current agenda items and that if these had been completed this was shown in the Action list table.

 

5.     PLANNING

(a)     To determine the Parish Councils position on Appendix A (if relevant)

Demolition of manager's office and single storey rear extensions. Erection of single storey extension to north and west elevations, extension to existing roof, erection of dormer windows in south facing roof slope providing enlarged restaurant and guest bedrooms within roof slope. Erection of 3-storey extension to western elevation providing guest bedrooms and first floor extension providing link.

Objection on the following grounds –

  • Presumption against building on the Green Belt (policy RE2) - the parish council does not feel that the 'special circumstances' as detailed in the design statement should outweigh the strict application of Greenbelt policies
  • Concern that the proposals represent a substantial increase to the overall footprint of the original building.
  • Concern about the bulk and overall size of the proposed plans
  • Concern about the proximity and loss of privacy to immediate neighbouring properties, especially given the commercial nature of the Grasshopper Inn

 

The Clerk was instructed to inform Tandridge Planning of the Parish Council’s decision.

(b)     Planning member for November:

Peter Kerry to take on this role in November assisted by Helena Garcia.

(c)     Neighbourhood Planning / Appraisal Team: update.

Final version of the report in process of construction and this should be completed in January 2014.

 

6.     FINANCE

(a)     Authorize payments (including presentation of cheques) detailed in Appendix B

Appendix B payments were authorised and cheques duly signed.

(b)     Discuss and agree items requiring expenditure:

None.

 

7.     HIGHWAYS & RIGHTS OF WAY

(a)     Highways : update

Winter preparations underway in readiness for upcoming cold weather.

The Chairman proposed and it was agreed that the Clerk should write to Park Wood Golf Club and request an update on residents’ concerns re the footpath running alongside the golf club.

  • B2024 closure : the Chairman noted that closure of B roads was the responsibility of county councils, not the M25 contractor. In this case the Clerk had liaised with Kent County Council on this matter and the community had been updated through facebook. This road was now open.

(b)     Rights of Way: Nothing to report.

 

8.     NOTIFIED MATTERS

(a)     Affordable Housing: update

The Chairman noted that this item remained on the agenda awaiting the outcome of the Village Appraisal.

(b)     Tatsfield Communications Advisory Committee: update

The Clerk noted that a request for feedback on Streetlife.com had been passed to the TACG.

(c)     World War 1 100th Anniversary / War memorial : update

The Chairman noted that significant costs for this item would be discussed at the next Finance Committee on 18th November 2013.

(d)     Village Signs: update and next steps

The Chairman proposed and it was agreed that the clerk should obtain costs for a Fair-trade sign and the parish council would await proposals from Tatsfield in Bloom for their proposed sign.

(e)     Old Lane : update

Doug Massey proposed and it was agreed that this matter should await Ian Mitchell’s presence with his considerable knowledge of the history of this matter so that the parish council could decide on its position going forward.

(f)      Dogs Trust: free micro chipping offer – next steps

The Chairman noted that progress was being made on this item with a possible event to be organised for the spring.

Dog training club and the pet register would be involved.

 

9.     REPORTS FROM COUNTY COUNCILLOR, DISTRICT COUNCILLOR, VILLAGE ORGANISATIONS and EXTERNAL ORGANISATIONS

(a)     County Councillor : the following points were raised by David Hodge

  • Requested his involvement in upcoming survey of Ricketts Hill Road and Church Road as it connects to Old Lane by Surrey Highways
  • Requested a contact from the parish council for Winter updates – Doug Massey accepted.
  • Money is available in the Member Allocation fund for local organisations - the parish council was encouraged to inform local organisations. The Clerk was tasked with sending a list of all 2013-14 grants awarded by the parish council to date.
  • Tandridge District Council will continue to be able to consider large planning applications following the success of its appeal against Government figures
  • Tandridge planning is pleased with the appeal ratio which falls in its favour with most upholding its decisions
  • He observed a surprisingly low level of conflict between members at the last full meeting of the District Council which is worth noting.

(b)     District Councillor : the following points were raised by Bob David

(c)     Tatsfield Community Responders : none received

(d)     Village Hall Management Committee: update

The Clerk noted that Clive Moore and Vince Sharp from Tandridge District Council had visited the Parish Rooms with a view to using it as a possible polling station. Conclusions reached on site were that it was not ideal and they would much prefer the village hall. This had now been referred back to the village hall management committee.

(e)     Tatsfield in Bloom: update

It was reported that an appeal for volunteers and committee members was made in the Village magazine. The 2 themes for the coming year would be World War I anniversary and pollinating plants.

(f)      Police : update and report

The Chairman read a report from the PCSO Terry Pearson who stated crime continued to be low. A few points for residents in assisting further crime prevention as follows :

  • Residents should never give credit/debit details on the phone and if advised by a caller to ring their bank should use a different phone to do so following recent scams.
  • Do not leave any items in cars and remember to lock the vehicles.
  • Take care when returning with large goods from Christmas shopping and loading them into the house.
  • Timers for lights can assist in giving an impression of people at home.

(g)     Biggin Hill Airport:

No report available.

(h)     Speedwatch

No update.

(i)      Tatsfield Fairtrade Steering Group.

Doug Massey noted that Fair-trade Fortnight would take place in February 2014 and that a request for support for this had been made to the Parish Council. The Clerk invited requests for grants for the upcoming financial year.

 

10.  PARISH COUNCIL PROPERTY AND LAND

To receive updates, discuss matters and where relevant, agree on proposals relating to:

(a)     Green Spaces and Rights of Way Committee (including Tatsfield and Westmore Greens, Pond, Kemsley Wood, Millennium Wood, bridleways): update

Doug Massey reported that the meeting on 29th October had brought up the following items for consideration :

  • The hedge at Ship Hill – D Massey needed to address this with Surrey Highways
  • Planting in the Pond Maintenance plan
  • The feasibility study for collecting water from the roof of the Village Club to fill the pond needed assistance
  • Knotweed in Millennium Wood

When the committee had a request for the parish council this would be submitted in due course.

(b)     Parish Council Car Park and retained facilities

The Chairman noted that the agreement with Federicci Ltd had been signed and the Clerk had invoiced for the first 3 months.

(c)     Tatsfield Community Games Area

The Clerk reported that Winter timings were now in place and the community games area was opened on Saturday morning and locked Sunday evening.

(d)     Aileen McHugo Building:

The Chairman noted that users and village organisations should be checking the bookings for the Parish Room online at the parish council website before organising meetings and trying to book the room as there had been clashes.

(e)     Village Hall :

Nothing to report.

(f)      Tatsfield Allotments and Community Gardens: update.

The Chairman noted that the Composting Group had made an application for Community Improvements Fund assistance in purchasing a new shredder and a copy had been passed to the parish council.

 

11.  MEETINGS TO ATTEND / CORRESPONDENCE:

(a)     to agree attendance at Meetings to which Parish Councillors are invited

1- Surrey Community Action AGM 19th November 2013 at The Parrot Inn, Forrest Green 10am-12.30- no one able to attend

2- TVSC: networking lunch Thursday 21 November at The York Rooms, St John's Church, Hurst Green. 12noon with lunch and networking. The speakers usually start at about 1pm. (education speakers) – the Chairman would try to attend

3- Surrey Local Councils Update - Tuesday 3rd December at The Centenary Hall, Smallfield 0930-1330.- no one able to attend

4- 10th December 2013 – TDC Parish Councillor seminar with Louise Round – 6pm- 2 councillors would be confirmed closer to the date.

 

(g)     to discuss Correspondence received by the Clerk

The Clerk noted she had received a letter of thanks from Revd Louise Ellis for the grant provided to St Marys Church.

 

12.  Any other business which the Chairman is of the opinion should be considered at the meeting as a matter of urgency

None

 

13.  MATTERS FOR REPORTING OR INCLUSION IN FUTURE AGENDA

Peter Kerry suggested requesting input from the Tatsfield School Parents Association before discussing the Surrey Transport policy consultation. The Chair suggested this should be addressed at the next meeting on 25th November 2013.

 

The meeting concluded at 9.55pm

 

 

Matters raised under Public adjournment:

 

 

1- Bridleway blocked by fallen tree in Millennium Wood.

2- request to put up the Christmas Carols sign on Village Green 2 weeks before event

3- objection by neighbour to TA/2013/1480 – the size of the proposed 3 storey extension is an invasion of privacy and they request a covenant to angle windows away from their property

 

Item & page

(25 Feb 2013)

Action

Who

Date by

Result

 

7, 16

Contact Age UK

Peter Kerry

11/3/2013

IN progress

 

Item & page

(9 Sept 2013)

Action

Who

Date by

Result

 

8c, 60

Investigate prices / styles for war memorial

Clerk

14/10/2013

In progress

 

Item & page

(14 Oct 2013)

Action

Who

Date by

Result

 

8f, 70

Arrange meeting with key parties for Old Lane discussions

D Massey

31/10/2013

In progress

 

Item & page

(11 Nov 2013)

Action

Who

Date by

Result

 

5a, 75

Inform Tandridge planning of decisions

Clerk

13/11/2013

COMPLETE

 

7a, 75

Write to Park Wood Gold club re footpath update

Clerk

25/11/2013

Not applicable

 

9a, 76

Provide a list of all Parish council grants for D Hodge

Clerk

12/11/2013

COMPLETE

 

             

 

 Agenda for Main Parish Council meeting 9th December 2013 at 8.00pm

 

MINUTES of the Meeting of Tatsfield Parish Council held on the 9th December 2013 in the Parish Room, Aileen McHugo Building, Westmore Green, Tatsfield commencing at 8.00 p.m.

Present:                       Mrs Susan Smale (in the chair)

                                    Mr Douglas Massey Mrs Nichola Stokoe, Mr Martin Westerman, Mr Peter Kerry

Ms Helena Garcia, Mr Ian Mitchell

 

           

In Attendance:  Mrs Ana Hughes (Clerk)

                                    Mr Bob David (Tandridge DC Councillor)

                                                           

And 6 parishioners.

 

1.    APOLOGIES: Mr David Hodge (Surrey County Councillor)

2.    DECLARATIONS OF INTEREST (relating to items on the agenda):

None

3.    To agree and sign the MINUTES OF PREVIOUS MEETING held on 25th November 2013

The minutes of the supplementary meeting held on 25th November 2013 were approved and signed by the Chairman as a correct record.

4.    To receive and accept the Finance Committee Minutes from 18th November 2013

The Chairman proposed and it was agreed that the minutes and recommendations were received and accepted.

5.    To receive an Officer’s report on actions outstanding since the previous meeting

The Clerk informed the meeting that action points would be addressed under current agenda items and that if these had been completed this was shown in the Action list table.

6.    PLANNING

(a)     To determine the Parish Councils position on Appendix A (if relevant)

  • TA/2013/1725/NH – Smokey Mountain, Approach Road, Tatsfield, TN16 2JT       
    Erection of a single storey rear extension with pitched roof, measuring 6 metres deep with a maximum height of 3.9 metres and an eaves height of 2.25 metres. (Notification of a Proposed Larger Home Extension) – INFORMATION ONLY

Noted.

The chairman noted that a further 3 planning applications would require response before the next main meeting in January and decided to address these under item 13 agreeing ratification would take place at the next meeting.

(b)     Planning member for December:

Martin Westerman to take on this role in December assisted by Helena Garcia.

(c)     Neighbourhood Planning / Appraisal Team: update.

A meeting was scheduled for 10th December 2013.

(d)     Tandridge District Council Local Plan - ratify response from 5th December 2013.

The chairman proposed and it was agreed that the parish council response agreed at the meeting under emergency item be ratified.

7.    FINANCE

(a)     Authorize payments (including presentation of cheques) detailed in Appendix B

Appendix B payments were authorised and cheques duly signed.

(b)     Discuss and agree items requiring expenditure:

  • Grant request 2013-14 from Tatsfield Village Cricket Club for £450 - approved
  • Grant request 2013-14 from Tatsfield Art Group for £75 - approved
  • Grant request 2013-14 from Tatsfield Parish Magasine - £250 approved
  • Grant request 2013-14 from Tatsfield Composting Group for £150 – approved.
  • Approval to purchase 4 benches subject to confirmation of costs (in budget)

The chairman proposed and it was agreed that a total of 5 benches not costing more than £3,000 in total including fixing would be approved, subject to the clerk obtaining quotes and agreeing figures with members.

(c)     Budget 2014-15 : Approve and agree precept amount for coming financial year.

The chairman proposed and it was agreed that the draft budget presented for approval and recommended by the Finance Committee be approved. This was agreed unanimously. A precept total of £42,000 was approved which represented a 5% increase over the previous year and any shortfall (predicted to be £2,146) would be taken from reserves.

 

8.    HIGHWAYS & RIGHTS OF WAY

(a)     Highways : update

  • Winter maintenance

The chairman noted that a recent meeting with local parishes organised and chaired by David Hodge had produced a positive indication that some money may be devolved to parish councisl to assist with local highways matters such as additional verge management, hedge cutting and others. The chairman was awiaitng further information.

(b)     Rights of Way: Nothing to report.

 

9.    NOTIFIED MATTERS

(a)     Affordable Housing: update

The Chairman noted that this item remained on the agenda awaiting the outcome of the Village Appraisal.

(b)     Tatsfield Communications Advisory Committee: update

Peter Kerry noted no update was available as yet.

(c)     World War 1 100th Anniversary / War memorial : update

The Chairman noted that this item remained on the agenda awaiting the outcome of the Village Appraisal.

(d)     Village Signs: update and next steps

The chairman proposed and it was agreed that costs and options be investigated by the clerk.

(e)     Old Lane : update

No update yet available.

(f)      Surrey County Council – School Transport policy consultation– final response (due 20/12/13)

The chairman noted that the Clerk was awaiting members’ comments so that a final parish council response could be submitted by the deadline. Individuals could also submit personal comments.

 

10.  REPORTS FROM COUNTY COUNCILLOR, DISTRICT COUNCILLOR, VILLAGE ORGANISATIONS and EXTERNAL ORGANISATIONS

(a)     County Councillor : none available.

(b)     District Councillor : the following points were raised by Bob David

  • The most recent bulky rubbish collection was situated in the school car park, not the village hall car park as agreed. This has been brought to the attention of Tandridge so it is not repeated in the future.
  • A number of youths in vehivles have been seen congregating at night in the village car park – the PCSO should be informed.
  • The Grashopper Inn planning application discussed in November was being referred to a special committee which Bob David intends to attend and restate the parish council’s objections.
  • Tandridge proposed planning policies will be inspected by Governement inspectors in Jnaury 2014.

(c)     Tatsfield Community Responders : the clerk is awaiting invoices for previously approved items.

(d)     Village Hall Management Committee: update

The chairman poropsoed and it was agreed that a recent request to lower the bollards at the front of the village hall for an event be rejected.
Helena Garcia noted the trolley had been broken – the chairman proposed and it was agreed that a newe trolley should be purchased for the village hall so that one would always be available. It was further agreed that a maintenance schedule should be implemented to ensure breakdowns were minimised. Helena Garcia and the Clerk to liase re the new trolley.

(e)     Tatsfield in Bloom: update

The next meeting would be held on 12th December 2013.

(f)      Police : update and report

The Chairman agreed to contact the police to request PCSO coversage for the village car park and the play area.

(g)     Biggin Hill Airport:

Ian Mitchell noted that the executive jet programme doing well. Next meeting is end January 2014. Peter Kerry added a small event was being planned for the end of 2014.

(h)     Speedwatch

No update.

(i)      Tatsfield Fairtrade Steering Group.

Bob David noted that Fair traide Fortnight would be held at the end of February.

11.  PARISH COUNCIL PROPERTY AND LAND

To receive updates, discuss matters and where relevant, agree on proposals relating to:

(a)     Green Spaces and Rights of Way Committee (including Tatsfield and Westmore Greens, Pond, Kemsley Wood, Millennium Wood, bridleways): update

The parish council have contacted Surrey Highways ref the tree highlighted as requiring immediate removal in the Tree Survey commissioned through ACS Consulting. A hard copy of the survey was awaited and Whelan also needed to be informed. The chairman proposed and it was agreed that Acacia should be asked for a quote to remove the tree should the other parties not address the issue and that she would undertake to request this.

(b)     Westmore Green :

  • Update on The End – the clerk noted that Mr Iredale had not yet returned the signed extension and she would remind him as the due date was fast approaching (24th December 2013).
  • Damage to far side – the chairman noted 2 main areas of damage, the verge and the corner of Lusted Hall Lane which had taken out the posts and a third of the Tatol bed. Doug Massey noted this was being addressed by Jon Allbutt and the Horticultural Society and David Hodge in Surrey County Council had been approached with possible options.

(c)     Parish Council Car Park and retained facilities

Covered under Item 10f.

(d)     Tatsfield Community Games Area

Nothing to report.

(e)     Aileen McHugo Building:

Martin Westerman noted that there appeared to be some damp in the kitchen/bathroom wall and he would inveatigate.

(f)      Village Hall :

Helena Garcia would be checking on whether repairs to the floor were still holding.

(g)     Tatsfield Allotments and Community Gardens: update.

The chairman noted that renewals for plots were in progress and the drainage issues were still outstanding.

 

12.  MEETINGS TO ATTEND / CORRESPONDENCE:

(a)     to agree attendance at Meetings to which Parish Councillors are invited

1-     10th December 2013 – TDC Parish Councillor seminar with Louise Round – 6pm – Sue Smale and Martin Westerman to attend. Peter Kerry was no longer available.

2-     Crime Summit – 17th December 2013 7.00 for 7.30pm at the Council Offices, Oxted – no one available

 

(h)     to discuss Correspondence received by the Clerk

none

 

13.  Any other business which the Chairman is of the opinion should be considered at the meeting as a matter of urgency

  • TA/2013/1041 - Shellys, 10 Westmore Road, Tatsfield, Surrey, TN16 2AX
    Erection of raised roof with gabled ends, dormer windows to front and rear elevations and conversion of property into 2 dwellings. (AMENDED SCHEME)

No further comments.

  • TA/2013/1757 - The Bounds, Westerham Road, Moorhouse, Surrey, TN16 2EU   

Erection of detached double garage.
The Parish Council welcomes the reduction in size and bulk represented by this new planning application.

It nevertheless still has concerns, as with the previous application (TA/2012/803), about the size of the proposed garage in relation to the building it will serve. However, if the garage complies with planning policy size requirements, it has no objection.

  • TA/2013/1751 - Willow Tree House, Ricketts Hill Road, Tatsfield, TN16 2NG
    Erection of dormer window to rear elevation incorporating raised ridge height of part of main roof by 600mm (amended description).

No particular issues with this planning application as long as the cumulative increase of the proposed alterations do not exceed the total allowed in planning policy.

The Clerk was instructed to inform Tandridge planning of the parish council’s decisions.

14.  MATTERS FOR REPORTING OR INCLUSION IN FUTURE AGENDA

 

The meeting concluded at 10.05pm

 

 

Matters raised under Public adjournment:

 

 

1-     Invitation to Parish council from Sevenoaks and District flying club for 75th aniversary celebrations

2-     grit bin in ship hill on corner is empty – needs filling

3-     2 salt/grit bins have disappeared – Surrey County council needs to replace.

 

 

Item & page

(25 Feb 2013)

Action

Who

Date by

Result

7, 16

Contact Age UK

Peter Kerry

11/3/2013

IN progress

Item & page

(9 Sept 2013)

Action

Who

Date by

Result

8c, 60

Investigate prices / styles for war memorial

Clerk

14/10/2013

In progress

Item & page

(14 Oct 2013)

Action

Who

Date by

Result

8f, 70

Arrange meeting with key parties for Old Lane discussions

D Massey

31/10/2013

In progress

Item & page

(9 Dec 2013)

Action

Who

Date by

Result

6a, 83

Inform Tandridge planning of PC decisions

Clerk

13/12/2013

COMPLETE

7b, 83

Inform grant recipients of approvals

Clerk

20/12/2013

 COMPLETE

9f, 84

Submit comments for Surrey transport policy response

Clerk

18/12/2013

 

10d, 84

Trolley for village hall

Clerk / Helena Garcia

16/12/2013

 Agreed to leave until New Year

10f, 84

Contact polica to request cover for car park and play area

Chairman

16/12/2013

 

11a, 85

Action tree quote and removal

Sue Smale

ASAP