Agenda for meeting of the Neighbourhood Plan Development Committee on 11th July 2014 at 8.00pm in Parish Room

 MINUTES of a Meeting of the Neighbourhood Plan Development Committee of Tatsfield Parish Council held on the 11th July 2014 in the Ground Floor Aileen McHugo Building, Westmore Green, Tatsfield commencing at 8.00 pm

Present:                 Mrs Susan Smale   (in the chair)           

                              Mr Ian Mitchell               Mrs Nichola Stokoe

 

In Attendance:       Mrs Ana Hughes (clerk)

                             

And 0 parishioners

1.       Apologies: None

2.        Declarations of interest (relating to items on the Agenda):

None

3.       Review of Village Design Statement 2007

001NP/0714   Members resolved to allocate sections of the existing Village Design Statement 2007 for update and to incorporate matters raised in the 2013 appraisal document.

Ian Mitchell was allocated background and history as well as reference to planning policies.
Nichola Stokoe was allocated key elements in the Village Design Statement.
Sue Smale was allocated strategy.

Members to report back at the next meeting on 5th September 2014.

002/NP0714 It was resolved to ask the Clerk to write to Tandridge District Council ref their letter dated 4 December 2007 and ask whether the position stated in that letter still stands in relation to an update Village Design statement.

4.       Items for Discussion or Referral to Future Agendas

None.

The Meeting closed at 8.45 p.m.

 

Item & page

(11th July 2014)

Action

Who

Date by

Result

001/NP0714

Update sections of Village Design statement for reporting back

All

5/9/14

 

002/0714

Write letter to Tandridge

Clerk

31/8/2014

In progress

 

Agenda for a Supplementary meeting of Tatsfield Parish Council on 28th July 2014 at 8pm

MINUTES of the Meeting of Tatsfield Parish Council held on the 28th July 2014 in the Parish Room, Aileen McHugo Building, Westmore Green, Tatsfield commencing at 8.00 p.m.

Present:                       Mrs Sue Smale (in the chair)

                                    Mrs Nichola Stokoe, Mr Doug Massey, Ms Helena Garcia

 

And 0 parishioners.                               

 

1.         APOLOGIES

035/0714           Mrs Ana Hughes (Clerk), Mr Peter Kerry, Mr Ian Mitchell – these were received and accepted by members.

 

2.         DECLARATIONS OF INTEREST (relating to items on the agenda):

None.

3.         Approve and sign the MINUTES OF THE PREVIOUS MEETING held on 14th July 2014

036 /0814          It was resolved that the meeting minutes and associated appendices from the previous meeting on 14th July 2014 be deferred to the meeting to be held on 8th September 2014

4.         Receive and accept the Neighbourhood Plan Development Committee minutes of 11th July 2014

037/0814 It was resolved the minutes from the Neighbourhood Plan Development Committee on 11th July 2014 be received and accepted.

5.         PLANNING

(a)     TA/2014/929/TPO: 72 Paynesfield Road, Tatsfield TN16 2BG

TPO 65 (GOD) - Reduce crown of 1 Beech tree to leave height of approx. 14m & crown separation of 22m from No. 72 & 17m from Dome House, Paynesfield Road. Thin crown by 25%

038/0814           No objection.

(b)     TA/2014/1119 Windrush, Westmore Green, Tatsfield, TN16 2AG
Erection of two storey extension to rear elevation.

039/0814           No comment.

(c)     TA/2014/1134 Libra, Ricketts Hill Road, Tatsfield, TN16 2NB
Demolition of existing garage (notification of demolition)

040/0814           No comment

 

In the Clerks absence the Chair agreed to inform Tandridge Planning of the Parish Council’s decisions

6.         Parish Council Property :

(a)     Aileen McHugo Building

  • sign tenancy agreement for Room 3

041/0814           The tenancy agreement for use of room 3 between the Parish Council and Mr John Howard has been renewed for 12 months from 28 July 2014. The agreement was signed by 2 Councillors and witnessed by the Clerk.

  • Little Acorns using Parish Room for Breakfast Club on 4th + 5th September

042/0814           The Parish Council agreed that Little Acorns can use the Aileen McHugo Building for their breakfast club on the 4 and 5 September 2014.

(b)     Parish Room charging – discuss and re-affirm strategy

043/0814           Following a discussion it was agreed that Cllr Smale would put together a number of proposals for consideration at a future meeting of the Parish Council.

(c)     Maesmaur Road Corner – update

The Parish Council are in discussion with a property owner to establish the boundary between their land and Parish Council land. A letter has been received by the property owners and the contents noted.

7.         Any other business which the Chairman is of the opinion should be considered at the meeting as a matter of urgency.

044/0814 The following planning application was not on the meeting agenda but considered at the discretion of the Chair.

  • TA/2014/1182: Cedar Cottage Ninehams Road – Demolition of existing garage. Relocation of garage with addition of single storey extension to rear elevation.

Having discussed and considered the planning application the Parish Council agreed to object to the application on the following grounds. Policy RE10 – Garages and other ancillary domestic buildings in the curtilage of dwellings in the Green Belt outside the settlement: Specifically 1. Excessive in size having regard to the scale of the existing dwelling detracting from the rural character and appearance of the locality. 2. Being readily capable of subsequent conversion to residential accommodation. It was also agreed that should TDC be minded to grant the planning application then a condition be attached that prohibits residential use.

045/0814           Objection to planning application. The application in the view of the Parish Council is in contravention of Policy RE10 – specifically:

  • Excessive in size having regard to the scale of the existing dwelling detracting from the rural character and appearance of the locality
  • Being readily capable of subsequent conversion to residential accommodation.
  • Should TDC be minded to grant the planning application then a condition be attached that prohibits residential use.

 6.       MATTERS FOR REPORTING OR INCLUSION IN FUTURE AGENDA.

None.

 The meeting concluded at 9.15pm

Item & page

(10 Mar 2014)

Action

Who

Date by

Result

8e, 19

Arrange meeting with key parties for Old Lane discussions

D Massey / Chair

31/3/2014

In progress

8g, 19

Agree follow up of progress on appraisal recommendations with members of the appraisal group

Chair

30/4/2014 (to be done in autumn 2014)

 

Item & page

(14 Apr 2014)

Action

Who

Date by

Result

8a, 27

Arrange for Jon Allbutt to attend the meeting at Gresham Close

Chair

COMPLETE

COMPLETE

Item & page

(12 May 2014)

Action

Who

Date by

Result

20d, 36

Informal meeting to appeal for assistance to the community for possible involvement in War Memorial project

Chair

5/6/2014

In progress – appeal made

Item & page

(9 June 2014)

Action

Who

Date by

Result

5a, 42

Write and request clarification re Building of Character

Clerk

23/6/2014

In progress

Item & page

(23 June 2014)

Action

Who

Date by

Result

008, 48

Produce prices

D Massey

14/7/2014

 

Item & page

(14 July 2014)

Action

Who

Date by

Result

022/0714

Produce bullet point summary of CIL benefits

Clerk/IM

31/8/2014

 

034/0714

Request final solution for guttering issue

Clerk

23/7/2014

In progress

Item & page

(28 July 2014)

Action

Who

Date by

Result

038-040/0714

Inform Tandridge of planning decisions

Chair

31/7/2014

COMPLETE

041/0814

Process agreement

Clerk

31/8/2014

 

042/0814

Inform Little Acorns of agreement to use Parish Rooms on 4/5 September for Breakfast Club

Clerk

16/8/2014

 

043/0814

Put together charging proposals for consideration

Chair

8/9/2014

 

045/0814

Inform Tandridge of planning decisions

Chair

31/7/2014

COMPLETE

 

Agenda for Supplementary meeting of Tatsfield Parish Council on 22nd August 2014 at 9.30am

MINUTES of the Meeting of Tatsfield Parish Council held on the 22nd August 2014 in the Parish Room, Aileen McHugo Building, Westmore Green, Tatsfield commencing at 9.30 a.m.

Present:                       Mrs Sue Smale (in the chair)

                                    Mrs Nichola Stokoe, Mr Doug Massey, Ms Helena Garcia, Mr Ian Mitchell

 And 0 parishioners.                               

 

1.         APOLOGIES

046/0814           Mr Peter Kerry – these were received and accepted by members.

 2.         DECLARATIONS OF INTEREST (relating to items on the agenda):

047/0814           Ian Mitchell declared an interested in item 4d on the agenda. Nichola Stokoe declared a personal interest in Item 4b. Neither took part in the discussion or resolution of these respective items.

3.         Approve and sign the MINUTES OF THE PREVIOUS MEETING held on 14th July 2014

048 /0814          The minutes and appendices of this meeting were approved and signed by the Chair as a correct record.

4.         PLANNING

(a)     TA/2014/1135: Libra, Ricketts Hill Road, Tatsfield, TN16 2NB
Demolition of detached garage. Erection of replacement detached double garage with car port and log store. (Certificate of Lawfulness for a Proposed Use or Development). - ratification

049/0814           No comment.

(b)     TA/2014/1207 Meadway, 14 Paynesfield Road, Tatsfield, TN16 2AR
Installation of 14 photovoltaic solar panels to south roof slope. (Certificate of Lawfulness for a Proposed use or development) – ratification

050/0814           No comment.

(c)     TA/2014/1267 Limetree Mews, Johns Road, Tatsfield, Westerham, TN16 2AP
Installation of bi-fold doors to southeast elevation. (Certificate of Lawfulness for a Proposed Development)

051/0814           No comment

(d)     TA/2014/980: Rose Cottage, Goatsfield Road, Tatsfield, TN16 2BU
Erection of detached house and garage (amended plans) – respond by 25/8/14 – amended plans

052/0814           Reduction in bulk noted and no further objection.

 

053/0814           Clerk instructed to inform Tandridge District Council of the above resolutions.

5.         Any other business which the Chairman is of the opinion should be considered at the meeting as a matter of urgency.

054/0814           Following notification by Ian Mitchell that Pippins was on the market and the current owner had no wayleave over the property, it was resolved to write to the current owner – Nichola Stokoe and Ian Mitchell to work with the Clerk on producing the letter6. MATTERS FOR REPORTING OR INCLUSION IN FUTURE AGENDA.

6.        Matters for Reporting or Inclusion in Future Agenda

Wayleave matter on Tatsfield Green.

 

The meeting concluded at 10.00am

Item & page

(10 Mar 2014)

Action

Who

Date by

Result

8e, 19

Arrange meeting with key parties for Old Lane discussions

D Massey / Chair

31/3/2014

In progress

8g, 19

Agree follow up of progress on appraisal recommendations with members of the appraisal group

Chair

30/4/2014 (to be done in autumn 2014)

 

Item & page

(12 May 2014)

Action

Who

Date by

Result

20d, 36

Informal meeting to appeal for assistance to the community for possible involvement in War Memorial project

Chair

5/6/2014

In progress – appeal made

Item & page

(9 June 2014)

Action

Who

Date by

Result

5a, 42

Write and request clarification re Building of Character

Clerk

23/6/2014

In progress

Item & page

(23 June 2014)

Action

Who

Date by

Result

008, 48

Produce prices

D Massey

14/7/2014

 

Item & page

(14 July 2014)

Action

Who

Date by

Result

022/0814

Produce bullet point summary of CIL benefits

Clerk/IM

31/8/2014

COMPLETE

Item & page

(28 July 2014)

Action

Who

Date by

Result

041/0814

Process agreement

Clerk

31/8/2014

COMPLETE

042/0814

Inform Little Acorns of agreement to use Parish Rooms on 4/5 September for Breakfast Club

Clerk

16/8/2014

COMPLETE

043/0814

Put together charging proposals for consideration

Chair

8/9/2014

In progress

Item & page

(22 Aug 2014)

Action

Who

Date by

Result

053/0814

Inform TDC of decisions 049-052

Clerk

31/8/2014

COMPLETE

054/0814

Letter to send re wayleave over Tatsfield Green

IM/NS/Clerk

08/09/2014

 

 

Agenda for meeting of Neighbourhood Plan Development Committee held on 4th September 2014 at 10am at Parish Rooms

DRAFT MINUTES of a Meeting of the Neighbourhood Plan Development Committee of Tatsfield Parish Council held on the 4th September 2014 in the Ground Floor Aileen McHugo Building, Westmore Green, Tatsfield commencing at 10.00 a.m.

 

Present:                  Mrs Susan Smale   (in the chair)           

                              Mr Ian Mitchell               Mrs Nichola Stokoe

 

In Attendance:        Mrs Ana Hughes (clerk)

                             

And 0 parishioners

1.       Apologies: None

2.        Declarations of interest (relating to items on the Agenda):

None

3.       Agree and Sign the minutes of the last meeting on 11th July 2014

003/NP0914             It was resolved that the minutes were a true representation of the meeting and they were signed by the Chair.

4.       Update on the Village Design Statement

The Clerk reported that Paul Newdick confirmed Tandridge District Council would not be able to support or assist in the formalisation of the Village Design Statement, unless Tatsfield wished to start work on a Neighbourhood Plan.

004/NP0914 Discussion focused on Strategy section with agreement to the following actions:

  • A-Green Belt - need to understand exact wording of new Tandridge Planning Policies.
  • B-Development Transition - Review wording for section.
  • C-Natural Environment - Review wording.
  • E-Development within the Defined Village - include concerns re parking especially with regards to future planning applications.
  • F-Housing Need knowledge and factual awareness of different types of houses and historical comparison – especially over the last 10 years. Develop a picture of the type of housing actually needed. (Ian Mitchell)
  • Add new item Utilities – historic information on utilities (Ian Mitchell)

5.       Items for Discussion or Referral to Future Agendas

New meeting set for 9th October 2014 at 10am.

The Meeting closed at 11.25 a.m.

 

Item & page

(4th Sept 2014)

Action

Who

Date by

Result

 004/NP0914

 address actions listed by next meeting

 all

 09/10/14

 COMPLETE

 

 

 

 

 

Agenda for Supplementatry Meeting of Tatsfield Parish Council on Monday 22nd September 2014 at 8pm

 

MINUTES of the Meeting of Tatsfield Parish Council held on the 22nd September 2014 in the Parish Room, Aileen McHugo Building, Westmore Green, Tatsfield commencing at 8.00 p.m.

Present:                       Mr Doug Massey (in the chair)

                                    Mrs Nichola Stokoe, Ms Helena Garcia, Mr Ian Mitchell, Mr Peter Kerry

 

In Attendance:  Ana Hughes (Clerk)       

 

And 0 parishioners.                              

 

1.         APOLOGIES

082/0914           Mrs Susan Smale – these were received and accepted by members.

 

2.         DECLARATIONS OF INTEREST (relating to items on the agenda):

083/0914           Ian Mitchell declared an interested in item 4a and 4b on the agenda. He did not take part in the discussion or resolution of these respective items.

3.         Approve and sign the MINUTES OF THE PREVIOUS MEETING held on 8th September 2014

084 /0914          The minutes and appendices of this meeting were approved and signed by the Chair as a correct record.

4.         PLANNING

(a)     TA/2014/1427: Valleyside, Greenway, Tatsfield, TN16 2BT
Erection of single storey extension to south west elevation, juliette balcony to north west elevation, dormer window to north east elevation to provide additional habitable first floor accommodation and front porch. (Certificate of Lawfulness for a Proposed Use or Development)

085/0914   No comment

(b)     TA/2014/1431: Valleyside, Greenway, Tatsfield, TN16 2BT
Extension to patio to rear elevation.

086/0914   No comment

087/0914 The Clerk was instructed to inform Tandridge District Council of the above resolutions.

 

088/0914 Ian Mitchell brought TA/2014/1463 Home Cottage, Old Lane, Tatsfield, TN16 2LN to the attention of the meeting – it was resolved that the Clerk should ask for an extension on the response time as comments were due before the next meeting of the Parish Council and no paperwork had yet been received for this item.

5.         Finance:

(a)     Insurance renewal : discuss and approve addition to Schedule B from meeting on 8th September 2014 - £ 3,145.48

089/0914           It was resolved to approve this addition and approve the renewal of insurance for £3,145.48

090/0914           It was resolved that the Clerk should request a review of the insurance elements to include contents for the Aileen McHugo Building and to add the netball hoops, posts and tennis nets from the Community Games Area as long as the premium increase for these did not exceed £50. The Clerk was also asked to bring the error in the address on the insurance renewal’s form to the attention of Came and Company.

6.         Young people in Tatsfield: email from D Bishop re requests for a club / place for young people

091/0914           It was resolved that the Clerk should respond to the above request including the following points:

  • there were no plans at this time to create a building or location for young people;
  • draw attention to the Appraisal section relating to Young people on the website which showed the points raised, none of which included the request for a new place to meet.
  • the Parish Council would be happy to support an initiative by Mr Bishop to arrange a meeting in the parish rooms with those who approached him on this matter.

7.         Parish Council property and Land:

(a)     Green Spaces and Rights of Way discussion paper - discuss and agree points

092/2014           It was resolved to agree that Doug Massey would present the discussion paper provided by Jon Allbutt to the Green Spaces and Rights of Way Committee to then provide a proposal to the Parish Council for a decision in the near future on the various items raised in the discussion paper.

(b)     Shaw Road Triangle / Hayes Pasture - agree maintenance work.

093/2014           It was resolved that the Clerk should write to Ian Reeves enquiring as to ether he would like to contracted by the Parish Council to continue the great work on maintaining Hayes Pasture by providing a quote for consideration by the Parish Council. Additionally the Clerk was asked to thank him for all the work he had done so far and further ask whether he would be interested in maintaining the Shaw Road Triangle. Should this not be successful then quotes could be obtained from other possible contractors.

(c)     Aileen McHugo Building - Parish Room charging options final decision

094/2014           The Parish Council considered the proposals presented by Susan Smale in her report on this matter and resolved to accept option 3 - allow Annual Meetings and planning/strategic meetings (not socials) of Village Organisations that do not charge their members fees or do not fundraise for themselves (this would include Tatsfield in Bloom, Fairtrade Group, Vern association amongst others). All other groups and organisations would need to be charged. Committees and groups representing Parish Council interests would be exempt. It was further noted that it was not the intention of the Parish Council to take funds away from other village venues such as the WI Hall and the Clerk was instructed to perform a review of the charges for the Parish Room and present findings at the next meeting.

8.         Standing Orders: final approval and agreement

095/2014           The latest draft version of the Standing Orders presented by the Clerk were approved and agreed as the most current Standing Orders for the Parish Council. The Clerk was instructed to update the website.

9.         Any other business which the Chairman is of the opinion should be considered at the meeting as a matter of urgency.

096/2014           The Chair brought an item requiring consideration by 24th September   2014 to members’ attention – notably the review of the Council Tax support grant by Tandridge District Council on that date. It was resolved that the Clerk should indicate the parish council would prefer no reduction in the grant but that if a reduction was the only option then the smallest (29%) would be the Parish Council’s preference. The matter to be referred to the Finance Committee.

 

  1. MATTERS FOR REPORTING OR INCLUSION IN FUTURE AGENDA.
  • Path in the village centre – needs a quote for replacement.
  • Provide additional pricing for benches
  • Christmas tree for Carol service in December 2014.
  • Picnic benches around play area in Westmore Green,

  

The meeting concluded at 9.18pm

 

Item & page

(10 Mar 2014)

Action

Who

Date by

Result

8e, 19

Arrange meeting with key parties for Old Lane discussions

D Massey / Chair

31/3/2014

In progress

8g, 19

Agree follow up of progress on appraisal recommendations with members of the appraisal group

Chair

30/4/2014 (to be done in autumn 2014)

 

Item & page

(12 May 2014)

Action

Who

Date by

Result

20d, 36

Informal meeting to appeal for assistance to the community for possible involvement in War Memorial project

Chair

5/6/2014

In progress – appeal made

Item & page

(9 June 2014)

Action

Who

Date by

Result

5a, 42

Write and request clarification re Building of Character

Clerk

23/6/2014

In progress

Item & page

(23 June 2014)

Action

Who

Date by

Result

008, 48

Produce prices

D Massey

14/7/2014

 

Item & page

(22 Aug 2014)

Action

Who

Date by

Result

054/0914

Letter to send re wayleave over Tatsfield Green

IM/NS/Clerk

08/09/2014

Complete

Item & page

(9 Sept 2014)

Action

Who

Date by

Result

075/0914

Request plan for maintenance for Parish Council land and green spaces to include Hayes pasture and Shaw Road triangle as soon as possible

Clerk

18/9/2014

In progress

076/0914

Write to residents of Vale House for update

Clerk

18/9/2014

COMPLETE

Item & page

(22 Sept 2014)

Action

Who

Date by

Result

087/0914

Inform Tandridge District Council of the above resolutions.

Clerk

27/9/2014

COMPLETE

088/0914

Request extension for response on TA/2014/1463

Clerk

24/9/2014

COMPLETE

090/0914

Request review of insurance elements to add items from TCGA and Aileen McHugo Building

Clerk

13/10/2014

In progress

090/0914

Change errors on renewal form from insurance

Clerk

13/10/2014

 

091/0914

Respond to query from Mr D Bishop

Clerk

26/9/2014

COMPLETE

092/2014

Write to Ian Reeves

Clerk

30/9/2014

COMPLETE

093/2014

Review Parish Room charges

Clerk

13/10/2014