Agenda for Main Meeting on 14th July 2014 at 8.00pm in Parish Room Aileen McHugo Building

MINUTES of the Meeting of Tatsfield Parish Council held on the 14th July 2014 in the Parish Room, Aileen McHugo Building, Westmore Green, Tatsfield commencing at 8.00 p.m.

Present:                    Mrs Susan Smale (in the chair)

                                 Mr Douglas Massey Mr Ian Mitchell, Ms Helena Garcia, Mr Peter Kerry

           

In Attendance:           Mrs Ana Hughes (Clerk)

                                                Mr Bob David (Tandridge DC Councillor)

        

And 3 parishioners.

 

1.     APOLOGIES: Mrs Nichola Stokoe, Mr David Hodge (Surrey County Councillor)

2.    DECLARATIONS OF INTEREST (relating to items on the agenda):

016/0714       Ian Mitchell and Peter Kerry declared an interest in item 5a TA/2014/980 for reasons of proximity – they did not partake in the discussion or in the voting on this item.

3.    To agree and sign the MINUTES OF PREVIOUS MEETING held on 23rd June 2014

017/0714       The minutes of the supplementary meeting held on 23rd June 2014 were approved as a correct record and signed by the Chairman with an amendment for item 8 adding in the words ‘..which impedes the collection of rubbish.’ to the end of the first paragraph on that minute item and initialled by the Chair.
Ian Mitchell noted he felt that stating reasons for absence on the minutes was an invasion of privacy (as was done in the minutes for the supplementary meeting on 23 June 2014). The Clerk explained this was required to ensure reasons for absence were accepted by members. It was agreed to discuss this item further and agree a solution that was mutually acceptable.

4.    To receive an Officer’s report on actions outstanding since the previous meeting

The Clerk informed the meeting that action points would be addressed under current agenda items and that if these had been completed this was shown in the Action list table.

5.    PLANNING

(a)     To determine the Parish Councils position on Appendix A (if relevant)

Erection of detached house and garage.

018/0714 Tatsfield Parish Council wishes to object to the application on the following grounds:-

  • RE2 - inappropriate development in the Green Belt.
  • RE8 - would result in a disproportionate addition over and above the size of the original dwelling and would detract from the appearance and character of the rural character of the area.
  • RE9 - it is materially larger than the dwelling it replaces and is not sited on the position of the original dwelling and detracts from the open and undeveloped character of the countryside.
  • BE1 - constitutes over development of the site by reason of scale, height and bulk in relation to both site boundaries and surrounding area.
  • TA/2014/1026 - Park Wood House, Chestnut Avenue, Tatsfield, Westerham, TN16 2EG

Change of use to a single dwelling and erection of fence and security gates

019/0714 Objection - The Parish Council understands that the original permission pertaining to the above property (Ref : 90/P/1192)was based on Condition 4 which stated that 'The occupation of the dwelling shall be limited to a person wholly or mainly employed in connection with the adjoining gold course'.
As such the Parish Council wishes to object to this planning application as it is contrary to this condition.

 

020/0714 The Clerk was instructed to inform Tandridge District Council of the parish council’s decisions.

(b)     Planning member for July/August:

021/0714 Susan Smale agreed to take on this role.

(c)     Neighbourhood Plan Development Committee: update

Ian Mitchell noted the committee had a meeting the previous week and members had been tasked to review the Village Design Statement. The committee would meet again on 5th September 2014 before the next Parish Council meeting in September and would then report back to members.

(d)     Hillside Road – enforcement update

Ian Mitchell noted no further developments had been noted at this stage but Tandridge would continue to monitor the situation on site and residents were urged to report any changes.

(e)     Tandridge Planning Policy and Community Infrastructure Levy – update

022/0714 Ian Mitchell noted that the new Community Infrastructure Levy was about to be approved following consultation. This could prove to be a big financial boost to district and parish councils as the parish council could receive up to 15% of the total cost of the building project if the homes were over 100m2. If there was an active neighbourhood plan the amount received was increased to 25%. It was resolved that a summary of the benefits of the CIL should be produced.

 

6.    FINANCE

(a)     Authorize payments (including presentation of cheques) detailed in Appendix B

023/0714 Appendix B payments were authorised and cheques duly signed. It was noted that there were concerns regarding the completion of works at the Village Hall – the Clerk would chase this up with the contractor.

(b)     Discuss and agree items requiring expenditure:
  • Grant request from Dave Bishop for Christmas Carol Singalong – £350

024/0714         It was resolved that the event was a positive community experience and that it should continue to be supported. The Clerk to contact Mr Bishop and inform him as well as thank him for his continued hard work for this event.

 

7.    HIGHWAYS & RIGHTS OF WAY

(a)     Highways:
  • Ricketts Hill Road:            Doug Massey noted the work had started on 10th July 2014 and would take approximately 10 nights depending on the weather.

025/0714           It was resolved to thank Doug Massey for his continued effort in keeping on top of these repairs and informing the community through the Clerk. It was resolved that the cancellation of the bus service to Tatsfield during the repairs was a significant problem and that Surrey County Council should have made provision for an alternative form of transport for those affected.

(b)     Rights of Way:

No update.

The meeting was suspended at 8.50pm for a public 5 minutes.

The meeting was resumed at 8.55pm

8.    NOTIFIED MATTERS

(a)     Housing: update

The Chair updated members on an upcoming inspection for the anniversary of Gresham Close’s opening.

026/0714 It was resolved the Clerk should write to Jon Allbutt to ask whether he could attend the meeting as the Parish Council’s advisor on all landscaping and open spaces matters.

(b)     Tatsfield Communications Advisory Committee: Rural Sounding board – additional representatives required.

027/0714 It was resolved to accept Peter Kerry’s offer to be the Parish Council’s representative on the Rural Sounding Board. The Clerk was asked to send him the details of how to apply.

(c)     World War 1 100th Anniversary / War memorial: update

028/0714 It was resolved to hold a site meeting later re the logistics about how to place the 40 poppies purchased from Tandridge District Council to represent lives lost in each World War. The Clerk would arrange payment details.

The Chair confirmed there had been no contact from residents re her request for volunteers to head up a World War / War memorial project. The Clerk confirmed the Parish Council had the power to ‘Maintain, repair, protect and alter war memorials’ provided in War Memorials (Local Authorities' Powers) Act 1923, s.1; as extended by Local Government Act 1948, s.133. However the Parish Council had no power to instigate or create a war memorial – that had to come from the community.

(d)     Old Lane ditch: update

Doug Massey noted that a working party was in the process of being created and may request financial assistance from the Parish Council towards road repair costs.

(e)     Standing Orders: review and approval of new standing orders

The Chair noted the Clerk had not yet completed her review of these and that once it had been completed they could be approved at the September meeting.

 

9.    REPORTS FROM COUNTY COUNCILLOR, DISTRICT COUNCILLOR, VILLAGE ORGANISATIONS and EXTERNAL ORGANISATIONS

(a)     County Councillor:

There was no report as the County Councillor was not present at the meeting.

(b)     District Councillor: the following points were raised by Bob David:

1-     The Policy Planning committee meeting taking place shortly would discuss the proposed Local Plan and detailed policies. This is the final stage before recommendation for approval to full council and subsequent adoption as the new Local Plan for Tandridge. Mr David noted that the defined village boundary request put in by Tatsfield Parish Council had not been approved and previous village boundaries would remain.
The Community Infrastructure Levy had also been approved and is due to start in December. There are already challenges to both this and the local plan proposed in the High Court.

(c)     Tatsfield Community Responders: no update.
(d)     Village Hall Management Committee: update

Helena Garcia noted the floor repair had now been changed as suggested by the Clerk to the first week in September. No further action had yet been taken on the Health and safety concerns expressed by the Village Hall Management Committee (VHMC). Other matters had been resolved as per item 023/0714.

029/0714 It was resolved that the Parish Council would inform the VHMC of the next planned repairs schedule once this had been agreed.

(e)     Tatsfield in Bloom: update

Bob David reported the village looked good. Tatsfield Primary School would be celebrating their achievement on 21st July following their participation in Schools In Bloom for the first time, assisted by the TIB group.

(f)      Police: update

The Chair made a note that all activity and behaviour of concern to residents in the village MUST be reported to the Police – preferably with times and description and if possible, car number plates. It is not possible for the police to take action unless they have been informed there is a problem.

(g)     Biggin Hill Airport:

The Festival of Flight had been a great success although impact on traffic was quite negative over the event.

(h)     Speedwatch:

In a joint effort with Surrey Police to try and ensure people stick to the 20mph speed limit outside schools, the group had been involved in activity and several people had been found to be well over the required speed.

(i)      Tatsfield Fair-trade Steering Group:

Scout Fete had been a success with over £130 raised in sales. A letter thanking the Parish Council for the grant this year would be sent shortly.

 

10.  PARISH COUNCIL PROPERTY AND LAND

To receive updates, discuss matters and where relevant, agree on proposals relating to:

(a)     Green Spaces and Rights of Way Committee (including Tatsfield and Westmore Greens, Pond, Kemsley Wood, Millennium Wood, bridleways): update

Doug Massey had provided a report:

1-     The pond continued to be a source of aggravation – plans to cut back vegetation at the end of Summer.

2-     The Royal Oak on Tatsfield Green had been seriously damaged to the point of destruction by contractors. Steve Hyder had taken action against them and offered another tree – there is a Royal Oak in reserve which will be planted in the Autumn.

3-     Reports of complaints re verges and sight line issues in Tatsfield Green and Old Lane as well as general state of verges when cut.

030/0714 It was resolved to support the request from the Green Spaces and Rights of Way committee to take up the mantle on behalf of the Parish Council and make it their priority to come up with a local plan for control and maintenance of verges and green spaces. This draft plan could then be presented to the parish council and district/county councils to see what next steps could be.

(b)     Maesmaur Corner : update and next steps

031/0714 Further to the recent meeting and email report from Mr Lytton from the Maesmaur Corner site visit, it was resolved to ask the Clerk to request that Mr Lytton provide a definitive and accurate drawing of the site to assist in determining next steps in this matter. The Clerk was still awaiting feedback from the owners of the Vale.

(c)     Tatsfield Green:
  • sight lines and verges

This matter has been addressed under item 10a: 030/0714.

(d)     Parish Council Car Park and retained facilities : update

032/0714 The request to use the car park for a party bus was discussed. It was resolved that the Clerk should get more detail but it was unlikely the bus would fit in the large car park and that alternatives be proposed.

033/0714 it was resolved the Clerk should ask Federicci (pizza van) to return the key to the bollards they had in their possession as no one had a record of its return.

(e)     Tatsfield Community Games Area:

The Chair noted that Bassetts residents had complained about users of the Community Games area and had been advised to notify the police with any concerns.

(f)      Aileen McHugo Building: guttering

034/0714 It was resolved the Clerk should request confirmation from Ray Dry of solution to the guttering overflow issue near the access door to the Aileen McHugo Building. Ian Longley volunteered to explain the parish council’s request to Mr Dry.

(g)     Village Hall :

This had been covered under item 9c.

(h)     Tatsfield Allotments and Community Gardens: update

The Chair noted that the Community gardens were almost ready for use and the first phase of the drainage project appears to be working. The new shredder worked incredibly well.

 

11.  MEETINGS TO ATTEND / CORRESPONDENCE:

(a)     to agree attendance at Meetings to which Parish Councillors are invited
  • No meetings scheduled
(b)     to discuss Correspondence received by the Clerk

All correspondence covered under other agenda items.

 

12.  Any other business which the Chairman is of the opinion should be considered at the meeting as a matter of urgency

Ian Mitchell and Peter Kerry reported that the trees which had been blocking Westmore / Kemsley Roads had now been cleared. It was confirmed they had not been on Parish Council land.

The Chair reported Mike Lambert expressed concern at the size of tree on Westmore Green which was overhanging gardens.

 

13.  MATTERS FOR REPORTING OR INCLUSION IN FUTURE AGENDA

None

The meeting concluded at 10.12pm

 

Item & page

(10 Mar 2014)

Action

Who

Date by

Result

8e, 19

Arrange meeting with key parties for Old Lane discussions

D Massey / Chair

31/3/2014

In progress

8g, 19

Agree follow up of progress on appraisal recommendations with members of the appraisal group

Chair

30/4/2014 (to be done in autumn 2014)

 

Item & page

(14 Apr 2014)

Action

Who

Date by

Result

8a, 27

Arrange for Jon Allbutt to attend the meeting at Gresham Close

Chair

TBC

Transferred to clerk 14/7/14

Item & page

(12 May 2014)

Action

Who

Date by

Result

20d, 36

Informal meeting to appeal for assistance to the community for possible involvement in War Memorial project

Chair

5/6/2014

In progress – appeal made

Item & page

(9 June 2014)

Action

Who

Date by

Result

5a, 42

Write and request clarification re Building of Character

Clerk

23/6/2014

In progress

Item & page

(23 June 2014)

Action

Who

Date by

Result

008, 48

Produce prices

D Massey

14/7/2014

 

011, 48

Pricing for litter bins

Clerk

12/7/2014

COMPLETE

015, 49

Confirm current inspection and maintenance programme

Clerk

12/7/2014

In progress

Item & page

(14 July 2014)

Action

Who

Date by

Result

020/0714

Inform Tandridge planning of Parish Council decisions

Clerk

15-22/7

COMPLETE

022/0714

Produce bullet point summary of CIL benefits

Clerk/IM

31/8/2014

 

023/0714

Chase up contractor re Village Hall work not completed

Clerk

18/7/2014

COMPLETE

024/0714

Inform D Bishop re grant and thank him for his effort

Clerk

23/7/2014

COMPLETE

026/0714

Request Jon Albutt attendance at Gresham Close inspection

Clerk

18/7/2014

COMPLETE

031/0714

Request detailed and accurate plan from Mr Lytton

Clerk

23/7/2014

COMPLETE

032/0714

Obtain further details re party bus sizes

Clerk

23/7/2014

COMPLETE

033/0714

Request key to bollards from Federicci

Clerk

23/7/2014

COMPLETE

034/0714

Request final solution for guttering issue

Clerk

23/7/2014

COMPLETE

 

Agenda for Main Meeting of Tatsfield Parish Council on 8th September 2014 at 8pm in Parish Rooms

MINUTES of the Meeting of Tatsfield Parish Council held on the 8th September 2014 in the Parish Room, Aileen McHugo Building, Westmore Green, Tatsfield commencing at 8.00 p.m.

Present:         

         Mrs Susan Smale (in the chair)

                                 Mr Ian Mitchell, Ms Helena Garcia, Mr Peter Kerry, Mrs Nichola Stokoe,

In Attendance:           Mrs Ana Hughes (Clerk)

                                     Mr Bob David (Tandridge DC Councillor)

                                     Mr David Hodge (Surrey County Councillor)

 And 4 parishioners.

 

1.     APOLOGIES:

Mr Douglas Massey – these were received and accepted by members.

2.    DECLARATIONS OF INTEREST (relating to items on the agenda):

None.

3.    To agree and sign the MINUTES OF PREVIOUS MEETINGS held on 28th July 2014 and 22nd August 2014.

055/0914       The minutes of the supplementary meetings held on 28th July and 22nd August 2014 were approved as a correct record and signed by the Chairman.

4.    To receive an Officer’s report on actions outstanding since the previous meeting

The Clerk informed the meeting that action points would be addressed under current agenda items and that if these had been completed this was shown in the Action list table.

5.    PLANNING

(a)     To determine the Parish Councils position on Appendix A (if relevant)

Demolition of existing dwelling house, adjacent utility building and detached garage. Removal of selected trees within Tree Preservation Order area. Construction of replacement dwelling house, driveway and associated tree planting and landscaping.

The meeting was suspended at 8.08pm to allow the applicant to address the parish council.

The meeting was resumed at 8.13pm

056/0914 No objection.

057/0914 The Clerk was instructed to inform Tandridge District Council of the parish council’s decisions.

(b)     Planning member for September:

058/0914           Helena Garcia agreed to take this role for the coming month.

(c)     Neighbourhood Plan Development Committee: update

058/0914           Ian Mitchell noted attendance at the Woldingham Neighbourhood Plan Workshop was useful and interesting. Sue Smale agreed and additionally stated she felt the workshop results confirmed the current Parish Council stand on a Tatsfield Neighbourhood plan as being time consuming and expensive, requiring much community involvement and use of external consultants.

059/0914           Members were updated on progress at recent NPDC meetings – the review of the Village Design Statement was underway with the Strategy section having been reworded and ready for review. Ian Mitchell confirmed that Paul Newdick had reiterated no assistance would be available from Tandridge District Council unless Tatsfield wished to go down the Neighbourhood Plan route. Members resolved to continue with the Village Design Statement which would be including aspects raised by the Appraisal and provide a summary of the way residents saw the village developing in the future.

(d)     Hillside Road – update

Ian Mitchell reported this was a watching brief with no current further developments on site but that residents and Parish Councillors should remain vigilant and report any activity to Tandridge enforcement.

6.    FINANCE

(a)     Authorize payments (including presentation of cheques) detailed in Appendix B

060/0914 Appendix B payments were authorised and cheques duly signed.

(b)     Discuss and agree items requiring expenditure:

  • Tree work in Westmore Green - £420 + VAT

061/0914         It was resolved that this expenditure was necessary as part of ongoing repairs and maintenance on Parish Council land.

7.    HIGHWAYS & RIGHTS OF WAY

(a)     Highways:

  • Verge / grass cutting – progress / update on Tatsfield led initiative

061/0914           The Chairman reported following concerns raised by residents over the current state of the southern side of Tatsfield Green. Historically 2 different approaches for both Westmore and Tatsfield Greens:

  • North Westmore Green – cut regularly as used daily
  • South Westmore Green – attempt to seed as meadow this year was unsuccessful and professional advice has pointed towards reverting to regular cuts in coming year.
  • North Tatsfield Green – cut regularly
  • South Tatsfield Green – this is left as meadow with less frequent cutting (just paths and sightlines).

In the past Tandridge have been able to accommodate changes in the above agreed schedules, but with recent financial cutbacks this has become less possible. The parish council is currently discussing options to ensure resident’s concerns are addressed and this is likely to need parish council funding.

062/0914           Decisions need to be addressed by Doug Massey who has the most knowledge of this matter. This was agreed by members.

063/0914           Peter Kerry asked whose responsibility it is to keep road signs clear as these were becoming overgrown by vegetation in Approach Road and Church Lane. Surrey County Council is the most likely responsible but funds are restricted.

(b)     Rights of Way:

No update.

8.    NOTIFIED MATTERS

(a)     Housing: update

The Chair reported updates for the Gresham Close development.

064/0914           It was resolved to support the recommendation by the Chair to engage with new residents in both Gresham Close and The Copse now that all houses are full and settled.

(b)     Tatsfield Communications Advisory Committee: update

Peter Kerry reported broadband upgrades appeared to be working well in the village. The website had been updated to accommodate Smart phones and thanks to Surrey for their work in enabling this upgrade.

065/0914           What charges should there be to advertise businesses on the website that are currently not in the Parish Magazine – current advertisers in the parish magazine pay a small premium to be added to the website. It was resolved that a charge should be made to appear on the website whilst waiting for a space in the magazine and this should then be passed on to the parish magazine to assist in becoming self funding.

066/0914           WISE (Women in the Superfast Economy) project to be supported by placing a link on the website and if sufficient local interest then Tatsfield could offer the parish room as a location for training sessions.

(c)     World War 1 100th Anniversary / War memorial: placement of poppies

067/0914           It was resolved that placement would be clustered around the Village Centre on key buildings – Village Hall, Bakery, Old Ship, Linda’s. A laminated sign explaining where details of those lost in the 2 World Wars from Tatsfield would be placed at each location pointing people to the Aileen McHugo Building where Ian Mitchell had created a simple but effective display. The display would be taken down at the end of November.

(d)     Old Lane ditch: update

068/0914           It was resolved this would be deferred to the meeting on 22nd September as Doug Massey was not present.

 

The meeting was suspended at 8.55pm for public participation.

The meeting was resumed at 9.07pm

(e)     Standing Orders: review and approval of new standing orders

069/0914           The Chair noted updated Standing Orders were available for all to comment upon. It was resolved these would be finalised and agreed at the supplementary meeting on 22nd September. The Clerk was instructed to change item 3l to reflect the exact wording of the change to the Public Bodies (Admission to Meetings) Act 1960 in 2014 (Openness of Local Government Bodies Regulations 2014), relating to photographing, recording and filming of parish council meetings.

(f)      Tandridge District Council review of Licensing Policy – comments due on 15th September 2014

070/0914           It was resolved that the parish council had no comments to make on this review. Individual members were welcome to make comments reflecting their own views.

(g)     Church Lane – concerns regarding HGVs.

071/0914           Ian Mitchell noted concerns raised by residents regarding the HGVs in Church Lane. It was resolved that the matter be referred to Surrey County Council for comment.

9.    REPORTS FROM COUNTY COUNCILLOR, DISTRICT COUNCILLOR, VILLAGE ORGANISATIONS and EXTERNAL ORGANISATIONS

(a)     County Councillor:

David Hodge had the following points to raise:

1-      Pleased with the work done on Ricketts Hill Road – 3 visits had been made to the site since the work was completed.

2-      Reference the complaint made by a Tatsfield resident regarding the use of footpath in Rag Hill Road by cyclists. Surrey Highways do not have the power to stop cyclists from using footpaths but Mr Hodge would wait for the resident to send him details of a rail used to stop cyclists. He further noted that funds were unlikely to be available.

3-      Highways Cold Weather plan would be available on 3rd October and would be sent out to Parish Council after that date.

4-      Is the Parish Council interested in purchasing the Meadow (behind Tatsfield School).

071/0914           It was resolved that until a request for purchase comes from the Parish Council via the Clerk then Mr Hodge should not take further action. Boundary issues and maintenance concerns needed to be addressed.

5-      The footpath by Crossways has been damaged by contractors on the Westmore Road 4 house development. Tandridge District Council officers have been asked to go on site as it is possible that conditions of planning consent are not being observed.

6-      What policy does Tatsfield Parish Council have in place regarding the use of sky lanterns ? The Chair noted that consent had been given in the only request received (June 2012) with the conditions that only bio-degradable lanterns were used and that contact with Biggin Hill regarding the date and number of lanterns was made.

(b)     District Councillor:

The following points were raised by Bob David:

1-     There is a large difference in cost between the new 695 bus route to Oxted (a public bus) and the bus put on by Surrey County Council to transport children to school. The public one is quite a bit cheaper and there is concern that this will gradually become overused and there will be no room for the general public and then there could be an impact on the availability of the other bus service.

2-     Tandridge's plans to build new council homes is taking a little longer than expected as they have had a steep learning curve in this area having never built them before.

(c)     Tatsfield Community Responders: no update.

(d)     Village Hall Management Committee: update

Helena Garcia noted the new floor had been completed and would be monitored closely.

072/0914           Having discussed the request for a programme of works it was resolved that Lloyd Gulley should make a note of the items he believes require addressing for repairs to the Village Hall and then approach the Parish Council through Helena Garcia. The Parish Council had recently completed an extensive programme of works and had continued to make repairs to the Village Hall. There was no plan to introduce another formal programme of works at this time.

(e)     Tatsfield in Bloom: update

No update.

(f)      Police: update

Nothing of significance to report.

(g)     Biggin Hill Airport: update

No update.

(h)     Speedwatch

Ian Mitchell noted that the Speedwatch group was working with Tatsfield Primary school who had agreed to write to parents reminding them of the need to keep to the 20mph speed limit outside the school. Recent Speedwatch initiatives had found this was not being observed by some parents.

(i)      Tatsfield Fair-trade Steering Group:

073/0914           It was resolved to defer this matter as Doug Massey was absent

10.  PARISH COUNCIL PROPERTY AND LAND

To receive updates, discuss matters and where relevant, agree on proposals relating to:

(a)     Green Spaces and Rights of Way Committee (including Tatsfield and Westmore Greens, Pond, Kemsley Wood, Millennium Wood, bridleways): update

074/0914           It was resolved that this item needed to be deferred to the 22nd September meeting as Doug Massey was not present . Jon Allbutt’s proposals to the GS&ROW committee needed to be considered by this committee and then the Parish Council would be ready to receive recommendations.

Peter Kerry enquired as to maintenance plans for Hayes Pasture and Shaw Road triangle.

075/0914           It was resolved that these needed to be included in the general maintenance plans as soon as possible and a request to be made to the Green Spaces and Rights of Way Committee to ensure this happened as soon as possible.

(b)     Maesmaur Corner : update

Ian Mitchell noted he had sent updated copies of the plan to John Lytton.

076/0914           It was resolved that the Clerk should write to the residents of Vale House following their letter and update them on progress to this matter.

(c)     Westmore Green:

  • outdoor gym induction sessions : the Parish Council would be contacted once dates had been arranged.

077/0914           It was resolved that details should be forwarded to sports groups in the village such as Yoga and Pilates. Dates would also be advertised on social media and posters.

  • Meeting re Beer Festival with Tatsfield Parents Association : members concerns had been satisfied at the meeting with the representatives of the Tatsfield Parents Association. Around 1000 people were expected to attend,.
  • concern re fire hazard near Old Lane end of Green: a meeting had taken place with Steve Hyder re the Greens. It was reported Tatsfield Green should be cut mid-September. This matter was addressed under Item 7a and would be further addressed at future meetings.
  • Wayleave over Tatsfield Green - decision on action. This was in progress.

(d)     Tatsfield Green:

(e)     Parish Council Car Park and retained facilities : update

It was noted that the Police had taken action during their Tatsfield drive by and that further to this no other concerns had since been raised re car park congregations.

(f)      Tatsfield Community Games Area:

The Clerk had requested assistance with locking up in the morning in Make Lambert’s absence week commencing 16th September. Peter Kerry agreed to help. The Clerk was most grateful.

(g)     Aileen McHugo Building: guttering

  • Guttering ; this had been resolved to member’s knowledge following work done by Ian Longley and Ray Dry. The matter would be watched once the rain started up again.
  • Request for storage –

078/0914           It was resolved to offer the currently empty storage cupboard in the passageway outside the Parish Room to Room 2 for a few of £5 a week and this would be added to the tenancy agreement. The Clerk and Nichola Stokoe would address this matter.

  • Charging for Parish Room – discussion on options.

079/0914           It was resolved to defer this to the 22nd September meeting.

(h)     Village Hall :

This had been covered under item 9d

(i)      Tatsfield Allotments and Community Gardens: update

080/0914           It was resolved to ask the Allotments group and Horticultural Society to advertise the community gardens more widely as there did not appear to be awareness in the community that this was available to all.

11.  MEETINGS TO ATTEND / CORRESPONDENCE:

(a)     to agree attendance at Meetings to which Parish Councillors are invited

  • Neighbourhood Plan Planning workshop - Woldingham Village Hall 27th August 2014, 2.00 - 5.00 pm - attended by Ian Mitchell and Susan Smale
  • TVSC AGM / talks 2nd October 201412-2.30pm - none available.
  • SALC AGM- October - Clerk could attend if no one else available.
  • Thanks from Tatsfield Art Group for Grant received earlier this year. - the Clerk noted thanks received.
  • Complaints from resident - agree Parish Council response

(b)     to discuss Correspondence received by the Clerk

There were 3 complaints received :

1-     Westmore Road development concerns.

2-     Lusted Hall Lane and Approach Road parking

3-     Verge outside allotments.

081/0914           It was resolved that no further action was to be taken as the complainant had expressed satisfaction at the response provided by Susan Smale which was agreed by members and did not need further correspondence from the Parish Council

12.  Any other business which the Chairman is of the opinion should be considered at the meeting as a matter of urgency

None.

13.  MATTERS FOR REPORTING OR INCLUSION IN FUTURE AGENDA

None – already addressed in the meeting and several items would be referred to the meeting on 22nd September 2014.

 

Meeting ended at 10.15pm

 

Matters raised under Public adjournment:

1-     The new road surface on Ricketts Hill Road is too slippery for horses – D Hodge responded by stating roads had been repaired to government standards by the contractor and were built for vehicles not for horses. He suggested the Horse Society write to Surrey Highways.

2-     Tatsfield Green should only be cut once a year to allow meadow seeds to ‘take’

3-     The ditch in Old Lane was becoming a hazard as it was covered by surrounding vegetation and could not be seen by some vehicles.

 

 

Item & page

(10 Mar 2014)

Action

Who

Date by

Result

8e, 19

Arrange meeting with key parties for Old Lane discussions

D Massey / Chair

31/3/2014

In progress

8g, 19

Agree follow up of progress on appraisal recommendations with members of the appraisal group

Chair

30/4/2014 (to be done in autumn 2014)

 

Item & page

(12 May 2014)

Action

Who

Date by

Result

20d, 36

Informal meeting to appeal for assistance to the community for possible involvement in War Memorial project

Chair

5/6/2014

In progress – appeal made

Item & page

(9 June 2014)

Action

Who

Date by

Result

5a, 42

Write and request clarification re Building of Character

Clerk

23/6/2014

In progress

Item & page

(23 June 2014)

Action

Who

Date by

Result

008, 48

Produce prices

D Massey

14/7/2014

 

043/0814

Put together charging proposals for consideration

Chair

8/9/2014

COMPLETE

Item & page

(22 Aug 2014)

Action

Who

Date by

Result

054/0814

Letter to send re wayleave over Tatsfield Green

IM/NS/Clerk

08/09/2014

In progress

Item & page

(9 Sept 2014)

Action

Who

Date by

Result

057/0914

inform Tandridge District Council of the parish council’s decisions.

Clerk

12/9/2014

COMPLETE

066/0914

Place links on Village website and Facebook ref WISE and register Tatsfield’s interest

Clerk

12/9/2014

COMPLETE

069/0914

Change SO 3l to reflect exact wording of policy change to 1960 act

Clerk

18/9/2014

 COMPLETE

075/0914

Request plan for maintenance for Parish Council land and green spaces to include Hayes pasture and Shaw Road triangle as soon as possible

Clerk

18/9/2014

In progress

076/0914

Write to residents of Vale House for update

Clerk

18/9/2014

COMPLETE

078/0914

Offer storage to Room 2 and include in tenancy

Clerk / Nichola Stokoe

18/9/2014