Agenda 16/4/2012

MINUTES of a Meeting of Tatsfield Parish Council held on the 16th April 2012 in the Parish Room, Aileen McHugo Building, Westmore Green, Tatsfield commencing at 7.30 p.m.

 

Present:                       Mr Jon Allbutt (in the chair) Mrs Susan Smale                

                                    Mrs Nichola Stokoe Mr Douglas Massey, Mr Ian Mitchell, Mr Peter Kerry

           

In Attendance:              Mrs Ana Hughes (Clerk)

                                    Mr Bob David (Tandridge DC Councillor)

                                   

And 8 parishioners.

 

1. To receive (a) Apologies: No Apologies were received.

 

2. To receive Declarations of Interest: The Chairman and Vice Chairman declared a personal and prejudicial interest in Item 9j (TACG – Allotments). They were not required to leave the room, as there was no discussion or decision to be made on this item.

 

3. To agree and sign the MINUTES OF THE PREVIOUS MEETING held on 12th March 2012.

The minutes of the meeting held on the 12th March 2012 were approved and signed by the Chairman as a correct record together with the appropriate appendices.

 

4. To receive an Officer’s report on actions outstanding since the previous meeting

The Clerk informed the meeting that action points would be addressed under current agenda items and that if these had been completed this was shown in the Action list table.

 

5. Planning

(a)   To receive and approve the minutes of the Planning Meeting held on 26th March 2012 and adopt the recommendations contained therein. The minutes of the planning meeting were approved and the recommendations contained therein adopted.

(b)   To determine the Parish Council’s position on Appendix A:

  • TA/2012/413: Totem Ridge, 85 Paynesfield Road, Tatsfield, Surrey, TN16 2BQ - Erection of ground and first floor extensions to rear elevation, raised pitched roof and dormer window to front elevation and raised roof over garage. Nichola Stokoe had distributed a report summarising the main points. The recommendations were discussed. A proposal that no objection should be raised but that the following observations should be made:

1- whilst the extension was not huge the squaring off of the ground floor would be fairly prominent for No 87 and may lead to a lack of privacy.

2- the rear extension falls within one metre of the boundary to the north.

This proposal was approved and the Clerk was instructed to convey the result to Tandridge Planning.

  • TA/2012/440: Chart House, Ship Hill, Tatsfield, Surrey, TN16 2JY - Erection of raised roof with enlarged roof area, dormer and window to rear elevation conversion into habitable accommodation. Nichola Stokoe had distributed a report summarising the main points. The recommendation that no objection should be made regarding this planning application but that an observation regarding the possible overshadowing and day light prevention to a neighbour should be made was proposed. This was unanimously agreed and the Clerk instructed to inform Tandridge Planning.
  • TA/2012/452: El Cumbre, Ricketts Hill Road, Tatsfield, Surrey, and TN16 2NF - Demolition of garage. Erection of extensions to east and south elevations. (Certificate of Lawfulness for a proposed development. Nichola Stokoe had distributed a report. A recommendation that no comment should be made on this planning application given that there was no evidence that the plans presented were inaccurate, which was the only item the Parish Council could comment on, was proposed. This was agreed unanimously and the Clerk instructed to inform Tandridge Planning.

(c)   To appoint a planning team for April: It was proposed that the team should include Ian Mitchell, Nichola Stokoe and Martin Westerham.

(d)   To receive a report on Neighbourhood Planning. A report on the meeting arranged by the Neighbourhood Planning sub-committee had been distributed. Members were encouraged to consider documents on background for this item and it was agreed that concrete ideas would be required for discussion at the meeting in May. Peter Kerry had issued a report on his attendance at the CPRE meeting last month and mentioned Bookham as the only Parish Council to complete a neighbourhood plan and the high costs involved. The possibility of funding was noted. This would be discussed further in coming meetings.

6. Finance

(a)   To receive and approve the minutes of the Finance Committee meeting held on 10th April 2012 and adopt the recommendations contained therein. The minutes of this meeting were duly received and the recommendations adopted.

(b)   To authorize payments (including presentation of cheques) detailed in Appendix B: The payments were approved unanimously and cheques signed as required. The Clerk noted that this was a high month for outgoings with many subscriptions requiring renewal as well as payment for items approved in previous meetings, such as the payment to PARROT. She also noted that a cheque issued the previous month to Ian Mitchell had gone missing and that the amount had been added to cheque number 874 due for payment this month.

(c)   To discuss and agree items requiring expenditure: Tatsfield in Bloom Expenditure of £2661.74 for items detailed in Appendix B. The items listed were approved.

(d)   To discuss and agree the Parish Council’s position on the appointment of a new internal auditor. The Clerk had issued a draft listing of possible alternative internal auditors, following recommendation from NALC and SCAPTC regarding the replacement of a Parish Council’s internal auditor every 3 years. The current internal auditor had been in place at least 3 years if not longer. It was agreed that more time was required and that this item would be agreed finally at the supplementary meeting on 23rd April 2012.

(e)   To agree a proposal to change the Fixed Rate deposit account to the replacement of 12 months at 3.25% interest rate and to appoint National Westminster Bank in accordance with their mandate to open this account. To carry out the recommendations issued by the Finance Committee at their meeting in March 2012 the Parish Council is required to agree to a proposal contained in the mandate of one of the banks selected for investment of part of the Car Park Maintenance funds. The contents were proposed as follows:

It was resolved that a banking relationship will be maintained with National Westminster Bank Plc (the Bank) in accordance with their Mandate and that:

  • the individuals identified as Authorised Signatories may, in accordance with the Signing Rules, sign cheques and give instructions for Standing Orders, Direct Debits, electronic payments, banker’s drafts and other payments on the Accounts even if it causes an Account to be overdrawn or exceed any limit
  • any Authorised Signatory may give other instructions or requests for information to the Bank in relation to the Accounts, opening accounts with the same Signing Rules and Authorised Signatories; closing accounts; or other banking services or products
  • the Bank may accept instructions that do not have an original written signature provided the Bank is satisfied that the instruction is genuine and subject to any other agreement the Bank may require for those instructions
  • the Customer will provide to the Bank a copy of its constitution and any amendment to the constitution, certified as correct by the Secretary (Clerk)
  • this Mandate will continue until the Organisation gives the Bank a replacement mandate or the Organisation passes a resolution changing the Signing Rules and/or adding or removing an Authorised Signatory by completing and returning the Change of Signing Authority form in which case this Mandate will continue as amended.

The proposal was agreed unanimously.

It was also proposed that the new Fixed Rate Deposit account issued by the bank to replace that previously agreed by the Finance Committee meeting at the same rate of interest should be approved and any other equivalent account without further recourse to Parish Council approval should an equivalent situation arise in the near future.

 

7. Highways & Rights of Way

(a)   Receive an update on Highways: Doug Massey had circulated a report on these matters. Sandy Philibert was thanked for the hard work during her membership of the Parish Council and in the background to secure the replacement of the missing Tatsfield village signs, both of which had now been installed.

(b)   Receive an update on Footpath Walks/ Rights of Way: No update was available other than to note that the Parish Council was awaiting an update from Philippa Gates.

 

8. Notified Matters

(a)   To receive an update on Affordable Housing: No report forthcoming for this meeting.

(b)   To receive an update on Community Web Development. Peter Kerry had distributed a report and the contents were received with approval, particularly the efforts to make the Website and Facebook pages available to younger residents by using QR codes on noticeboards. It was also noted that the Interweb advisory group were looking for additional volunteers to assist in updating the village website.

(c)   To receive an update on the Queens Diamond Jubilee celebration working group and to make a decision regarding the location of the Beacon for the Jubilee celebrations. Sue Smale had distributed a report itemising the 3 options for the location of the beacon. Each was discussed and a proposal was made that Option 2 : Furze Corner Playing Field, half way down Approach Road, should be used for the location of the Beacon. This was agreed with a majority vote. Sue Smale agreed to inform the Titsey community and invite them to join in the lighting of the beacon, as well as request assistance from the farmer who had offered his field near Clarks Lane to provide materials for burning. It was `pointed out this was not going to be a beacon co-ordinated with others nationally. It was noted that volunteers would be required to build and maintain the bonfire as well as to carry out a safety and risk assessment. D Massey agreed this.

(d)   To receive a report regarding Volunteers Event in Caterham in March and discuss possible interest to local community. Peter Kerry had circulated a report for discussion. It was generally agreed that a training course to encourage older residents to gain access to the internet was beneficial. Peter Kerry to investigate.

(e)   To discuss and agree the Parish Council involvement in the resurgence of Neighbourhood Watch in Tatsfield. It was generally agreed that the Parish Council was strongly behind any resurgence in Neighbourhood Watch groups within the community but that these needed to be set up and led by residents. It was proposed that the Parish Council should raise awareness of the value of Neighbourhood Watch schemes and facilitate in any interest shown by the community through working with the police. This was approved.

 

9. REPORTS FROM COUNTY COUNCILLOR, DISTRICT COUNCILLOR, VILLAGE ORGANISATIONS and EXTERNAL ORGANISATIONS

(a)   To receive a report from the County Councillor. No report was available.

(b)   To receive a report from the District Councillor. The District Councillor reported on the following items:

1- Further to the District Councillors action from March, Rob Luck from Tandridge Recycling had been contacted and had agreed to place the recycling bins on a 2-month close watch to see how often they were emptied. If it were obvious that Biffa was not emptying the bins then they would be fined as per the agreement.

2- The next bulky rubbish collection would be on 12th May 2012 and this would be the final trial. The Parish Council was encouraged to be present and provide a final post-mortem on the experiment to Tandridge District Council.

3- Tandridge District council were investigating the reported water flows from Beaver Water World

4- local parents would be made aware by the end of the week whether their children had gained access to Tatsfield School. It was possible that a repeat of the previous year’s events would be a reality, where 3 children had not been given places because of the sibling priority rule set by Surrey County Council.

(c)   To receive a report from the Tatsfield Community Responders and take action on proposals contained therein. No formal report received.

(d)   To receive a report from the Village Hall Management Committee : consider and comment on possible change to double-glazing from possible grant to be sought as per Report. Nichola Stokoe had distributed a report for consideration. It was agreed that at this stage there was no objection to the Village Hall Management Committee applying for a grant to replace the windows and that the lease required further examination should this grant be obtained and the project proceed.

(e)   To receive a report from Tatsfield in Bloom. It was reported that difficulties arising from the hosepipe ban were being addressed and examined. There was a Village Spring Clean event on 21st April starting at 10am at the Bakery. All welcome to attend and help.

(f)    To receive a report regarding Biggin Hill Airport. Ian Mitchell had distributed a report.

(g)   To receive a report regarding the Tatsfield Vern d’Anjou Association. The Clerk had received a request from a resident about placing a table to sell cakes weekly to raise funds for the coming year. It was agreed that the Parish Council could not provide approval as the location proposed was not on Parish Council land. General enjoyment of the event had been reported from those who had travelled to Vern.

(h)   To receive a report regarding the Police. Peter Kerry had distributed a report detailing a catalytic converter marking event that was in the process of being organised. It was noted that contact with local PCSO showing a positive impact.

(i)    To receive a report regarding the East Surrey Parishes Liaison Group. The Clerk reported that she had not yet received a response regarding her email requesting an update on the activity of this group and further contact would be attempted again shortly.

(j)    To receive a report regarding Speed watch. It was reported that the device was currently being re-calibrated and activity to recommence once it had been returned.

(k)   To receive a report from the Parish Council representative regarding the Tatsfield Fair-trade Steering Group. Doug Massey noted that a table had been booked at the Craft Fair on 28th April and that a tea stall to coincide with the Horticultural Society’s plant sale would also take place in May.

(l)    (l)         To receive a report from the Parish Council representative regarding PARROT : report circulated on £10,917.86 raised so far. Nichola Stokoe had distributed a report and the news that nearly £13,000 had thus far been raised with additional donations recently received, was received with great approval. The group was now waiting to hear what would happen with their application for a grant from the Community Improvement fund and this would be reported at the next meeting.

 

10. Parish Council Property and Land

To receive updates, discuss matters and where relevant, agree on proposals relating to:

 

(a)   Car Park and retained facilities: it was reported that the lights deemed dangerous had been neutralised by the parish Council’s chosen electrician and a quote for replacement was awaited by the Clerk.

(b)   Tatsfield Community Games Area : report on recent Deed of Variation as per Supplementary meeting on 28/3/12. Nichola Stokoe had distributed a report, the Clerk was to send out final papers to confirm the sealing of the signed Deed of Variation and this would then be registered. Thanks were issued to Nichola Stokoe for her energetic undertaking on this matter.

(c)   Tatsfield Green: nothing new to report.

(d)   Westmore Green: A request was received from the Horticultural Society to hold their Annual Plant Sale outside the Bakery at 9.45am on Saturday May 12th 2012. This was approved on the condition that the location may have to be moved to the front of the Village Hall if progress is made on the Tatsfield in Bloom preparations outside the Bakery. The Clerk to inform.

(e)   Pond: The Chairman noted that it was good to see the pond still contained some water in this dry time.

(f)    Millennium Wood: Nothing new to report.

(g)   Kemsley Wood: Nothing new to report.

(h)   Aileen McHugo Building: The Clerk noted the approval by the Finance Committee to the proposal by Kestrel to continue providing services for a full day on site but to only be charged for half a day. It was additionally noted that the expression of interest in the ground floor treatment room would be discussed on 23rd April.

(i)    Village Hall: This was covered under item 9d.

(j)    Tatsfield Allotments and Community Gardens: Martin Westerman had attended a meeting the previous week and would put forward a proposal to be considered for payment of the pathway contractor in the meeting on 23rd April. He noted that it was expected that work would commence at the end of April.

 

11. Meetings to Attend/Correspondence

(a)   To agree attendance at Meetings to which Parish Councillors are invited. The Clerk reported the following invitations had been received:

1) SCAPTC Local Council Forum – 25 April 2012 The Garden Room at Denbies Wine Estate, Dorking – I Mitchell to Attend.

2) ARI South East Allotment Officers’ Forum at Southwater Parish Council in West Sussex on Tuesday 15 May 2012 – the Chairman agreed to circulate this to TCAG.

(b)  
to discuss Correspondence received by the Clerk : request from Straggler Running Club for access to Westmore Green on 19th / 20th May to run their Green Belt Relay. The request was approved and the Clerk to inform the Stragglers running club.

 

12. Matters for Reporting or Inclusion of Future Agenda

Nichola Stokoe informed the Parish Council that she was to attend a webinar on Village Greens and would attempt to obtain the DVD for perusal by interested members. This was received with approval.

Did the Parish Council want to advertise a full programme of events in the Parish Magazine ?

The Chairman officially confirmed this was his last full Parish Council meeting as Chairman but he would be chairing the Annual Parish Meeting on 17th April.

 

The Meeting closed at 9.40 p.m.

 

Subjects raised in Public Adjournments

1-Thank you for the   sponsorship provided by the Parish Council of the Jubilee Celebration events   on 2nd June.

2- Who would be an   appropriate VIP to open and close the Jubilee Celebrations on 2nd   June ?

3- What was   appropriate footwear for a tug of war event ?

4- Was the Parish   Council aware of a ‘dump’ of items on Tatsfield Lane. Westerham Parish   Council should be made aware.

5- The Parish Council   should ask younger community residents to become website volunteers.

 

    

  

Item & page

  

(13 Dec)

  
  

Action

  
  

Who

  
  

Date by

  
  

Result

  

10b, 80

Letter to   Lusted Hall Lane residents

Clerk / J   Allbutt

31/12

In   progress

13b 7, 32

Report   advertising by Golf Course to TDC

Clerk

31/5

In   progress

    

  

Item & page

  

(13 June 2011)  

  

Action 

  

Who  

  

Date by  

  

Result

  

6, 37

Issue   guidelines for advertising events for TCGA users

Clerk

30/6

In progress

 

    

Item & page

  

(12 Dec 2011)

  
  

Action

  
  

Who

  
  

Date by

  
  

Result

  

6a, 77

Investigate   possible signs for grit bins

Clerk

31/12

In   progress

 

      

  

Item & page

  

(12 Mar 2012)

  
  

Action

  
  

Who

  
  

Date by

  
  

Result

  
  

7i, 17

  
  

Present costs for Business cards

  
  

Peter Kerry

  
  

08/4/12

  
  

In progress – Clerk to assist

  
  

7j, 17

  
  

Communicate schedule of emptying recycling bins    near Ship

  
  

Bob David (DC)

  
  

16/4/12

  
  

COMPLETE

  

 

                                                                   

  

Item & page

  

(16 Apr 2012)

  
  

Action

  
  

Who

  
  

Date by

  
  

Result

  
  

5b, 24  

  

Convey the results of the Parish Council’s    decisions on TA/2012/413, TA/2012/440 and TA/2012/452 to Tandridge Planning

  
  

Clerk  

  

20/4/2012  

  

COMPLETE

  
  

8c, 25

  
  

Communicate location of Beacon to Titsey and    invite attendance at same as well as request assistance re provision of materials    for Beacon.

  
  

S Smale

  
  

30/4/2012

  
  

 

  
  

8c, 26

  
  

Perform a risk and safety assessment for Beacon    lighting at Furze Corner playing fields

  
  

D Massey

  
  

12/5/2012

  
  

 

  
  

8d, 26

  
  

Investigate training courses for the older    residents on internet access

  
  

P Kerry

  
  

14/5/2012

  
  

 

  
  

10d, 27

  
  

Make Horticultural society aware of possible need    to change location of plant sale

  
  

Clerk

  
  

23/4/2012

  
  

COMPLETE

  
  

11b, 27

  
  

Inform Stragglers running club of their    successful request

  
  

Clerk

  
  

20/4/2012

  
  

COMPLETE

  

 

 

 

Agenda Annual Meeting of the Parish Council 2012 - 14/5/2012

 

MINUTES of a Meeting of Tatsfield Parish Council held on the 14th May 2012 in the Parish Room, Aileen McHugo Building, Westmore Green, Tatsfield commencing at 8.00 p.m.

 

Present:                       Mr Jon Allbutt (in the chair until item 1)

                                    Mrs Susan Smale (in the chair)

                                    Mrs Nichola Stokoe, Mr Ian Mitchell, Mr Martin Westerman        

  

In Attendance:              Mrs Ana Hughes (Clerk)

                                    Mr Bob David (Tandridge DC Councillor)

                                    Mr David Hodge (Surrey County Councillor)

                         

                                  And 6 parishioners.

 

1. ELECTION OF CHAIRMAN.

 

Jon Allbutt asked for nominations for Chairman from the members present. Mr Ian Mitchell proposed Susan Smale and this was seconded by Nichola Stokoe. There were no other contenders and all were in agreement with the proposal. Jon Allbutt then handed over Chairmanship of the Parish Council and the meeting to Susan Smale and retired from the meeting as member. 

 2. DECLARATION OF ACCEPTANCE OF OFFICE OF CHAIRMAN :

Susan Smale signed the declaration of acceptance of Office of Chairman witnessed by the Clerk 

3. To receive Apologies: Mr Douglas Massey and Mr Peter Kerry sent their apologies. 

4. To receive Declarations of Interest (relating to items on the agenda):

 The Chairman declared a personal and prejudicial interest in Item 19j (Tatsfield and Community Gardens – Allotments). She was not required to leave the room, as there was simple disclosure of information without a decision required.

5. To agree and sign the MINUTES OF THE PREVIOUS MEETING held on 16th April 2012 and the Supplementary meeting held on 23rd April 2012

The minutes of the meeting held on the 16th April 2012 and the Supplementary Meeting held on 23rd April 2012 were approved and signed by the Chairman as a correct record together with the appropriate appendices.

6. Proposal for and agreement of committees for the coming year and their members

The Chairman proposed that there be 2 committees set up for the coming year: the Finance Committee, whose members would be comprised of the Chairman, Ian Mitchell, Nichola Stokoe and Doug Massey; and the Neighbourhood Planning Committee, whose members would be Ian Mitchell, Nichola Stokoe and Doug Massey.

The proposal was unanimously agreed

7. Proposal for and agreement of Terms of Reference for committees

The Terms of Reference for the Finance Committee were approved as presented and duly adopted. It was proposed by Ian Mitchell that the agreement to the Terms of Reference for the Neighbourhood Planning Committee be deferred to a later meeting. This was agreed.

8. Proposal for and agreement of sub-committees / advisory groups for the coming year and their members

The Chairman proposed that there be 2 advisory groups set up for the coming year: the Communications Advisory Group and the Greenspaces and Rights of Way Advisory Group. This was agreed unanimously. It was then proposed that the word ‘Group be replaced by ‘Committee’. This was agreed. The Chairman proposed that the Communications Advisory Committee would be comprised initially of Peter Kerry from the Parish Council with various community members as required. This was agreed. The Chairman proposed that membership of the Greenspaces and Rights of Way Advisory Committee would be initially comprised of Doug Massey and Susan Smale with Jon Allbutt providing professional input and others invited to advise as required. This was agreed.

  1. Proposal for and agreement of Terms of reference for item 8

It was proposed that the Terms of Reference for both Advisory committees be deferred to a later Parish Council meeting. This was agreed.

  1. Proposal for and agreement of roles and responsibilities for the coming year for Parish Councillors

A list of Roles and Responsibilities had been circulated with final choices by the Chairman following members’ input. The Chairman proposed firstly that members present should approve the list as circulated, excepting the role of Vice Chairman and the appointment to the Vern village organisation, which should be deferred to the June meeting. This was unanimously approved and the list appears as Appendix C to these minutes.

  1. Review of leases and property agreements

The Chairman asked the Clerk to provide an update on leases and property agreements. The Clerk noted that the Parish Council had 2 leases in place, one with Surrey County Council for the land upon which the Tatsfield Community Games Area was built, and the other with J.P. Whelan Farms Limited for the lease of the land upon which the Allotments and Community Gardens were located.

The Clerk also noted that there were currently 2 tenancies in place, one with I.Q. Financial for a 5 year tenancy of the first floor of the Aileen McHugo Building, and the 2nd a monthly rolling tenancy for a room rental of Room 1 in the ground floor of the Aileen McHugo Building. These were noted.

  1. Review and agreement for updated Standing Orders and Financial Regulations

It was proposed that the review and agreement for updated Standing Orders be deferred to the June meeting as there were a few items still requiring review. This was agreed. The Financial Regulations which had been approved in February 2012 would remain in place and reviewed in May 2013.

  1. To receive an Officer’s report on      actions outstanding since the previous meeting

The Clerk informed the meeting that action points would be addressed under current agenda items and that if these had been completed this was shown in the Action list table.

  1. Planning

(a)   To determine the Parish Council’s position on Appendix A:

  • TA/2012/542 - Laurels, Hillside Road, Tatsfield, TN16 2NH Erection of two storey rear extension. (Certificate of Lawfulness for a Proposed Development)

A report had been circulated recommending that the Parish Council take no action on this item given it was a Certificate of Lawfulness for a Proposed Development.

  • TA/2012/566 - The Chalet, Ninehams Road, Tatsfield, TN16 2AJ Erection of detached double garage.

(b)   To appoint a planning team for May: It was proposed that the team should be comprised of Susan Smale and Peter Kerry.

(c)   To receive a report on Neighbourhood Planning. A report had been circulated and included information on the possible impact of the Surrey Local Nature Partnership on development of Neighbourhood Plans. It was proposed that the Clerk should reserve 2 places on the course on 20th June 2012 run by Piers Mason of Tandridge District Council. This was agreed and the Clerk asked to proceed.

15   Finance

(a)   To authorize payments (including presentation of cheques) detailed in Appendix B: The payments were approved unanimously and cheques signed as required.

(b)   To discuss and agree items requiring expenditure:

  • Repairs to the fingerboard post in the Village Centre: The Clerk was asked to obtain at least an additional alternative quote to that presented thus far for £282 +VAT excluding delivery.
  • Purchase of email addresses (estimated £35.64 per annum) – the Parish Council approved the request for an email address for the Village but not for additional emails for the Clerk and Chairman. The estimated outlay for this was expected to be £11.88 + VAT and this would be for info@tatsfield.org.uk.
  • Approve quotes for ground maintenance for hedges (£430) and grass cutting (£235) – these were unanimously approved.

(c)   To agree the annual increment for the Clerk to £8.747 per hour as per the current Part-time pay scales (SCP 17) following a successful annual appraisal and agree to backdate this to 01/02/2012 as per the employment contract. The Chairman proposed that the Clerk’s annual increment be approved as a successful review had been performed as required by the Clerk’s contract of employment, This was unanimously agreed and the Clerk would backdate her salary to the incremented amount to February 2012.

(d)   To receive a report on the Internal Audit progression : The Clerk informed the members that the internal audit with the new auditor J Roberts, had been booked for 24th May 2012 and all accounts were being finalised.

 

16   Highways & Rights of Way 

(a)   Receive an update on Highways: request for Members to consider advice received on Lengsthman Scheme. A report had been circulated by Doug Massey. The Parish Council had received advise against moving forward with the proposed agreement in its current form. Nichola Stokoe proposed changes to the current lengsthman agreement to make it more suitable to the requirements of the Parish Council might be undertaken. This was agreed. The Clerk was asked to obtain a copy of the agreement with Surrey County Council and the Lingfield Hub to see whether it might be adapted to the Parish Council’s requirements.

 

17   Notified Matters

(a)   To receive an update on Affordable Housing: a report was circulated by the Chairman. It was noted that the Parish Council would be asking for community for suggestions of a name for the new development.

(b)   To receive an update on Community Web Development. A report had been circulated on this matter containing information.

(c)   To receive an update on the Queens Diamond Jubilee celebration working group and to make a decision regarding the location of the Beacon for the Jubilee celebrations. The Chairman reported that a site visit and risk assessment had been performed. Neighbours to the site had been contacted and Beaver Water World had agreed to let their lower car park be used for safe parking for the event. Tickets were in the process of being sold and it was noted that attention to the planting of the Royal Oak required consideration.

(d)   Receive an update and discuss the issues surrounding admission arrangements for Tatsfield Primary School. The Parish Council would be formulating a response to the consultation by Surrey County Council that had been distributed to all interested parties. An information evening would take place on 21st June 2012 with the Consultation responses due on 29th June 2012. It was proposed that the Parish Council would detail initial thoughts on the response at the June meeting and a final response to be agreed following the information evening. This was agreed.

(e)   To discuss and agree whether to include the following wording on the bottom of future Agendas as per Anne Bott's advice and in line with TDC's policy "Any other business which the Chairman is of the opinion should be considered at the meeting as a matter of urgency" This was proposed as detailed above and agreed unanimously.

(f)    To agree on whether to register the Shaw Road triangle. Nichola Stokoe noted that cost to register the triangle of land would be between £40 to £50 for the land registration fee. It was proposed that the Parish Council should start the registration process for the Shaw Road triangle. This was agreed.

 

18   REPORTS FROM COUNTY COUNCILLOR, DISTRICT COUNCILLOR, VILLAGE ORGANISATIONS and EXTERNAL ORGANISATIONS

(a)   To receive a report from the County Councillor. The County Councillors reported on the following items:

1-     The bollards requested by Tatsfield in Bloom for their Britain in Bloom entry had been approved;

2-     A press release would be made in the coming 24 hours on the Community Improvement Fund decision of which PARROT was one of the proposed beneficiaries.

3-     Caution regarding the response to the Surrey County Council consultation for admissions entry to Tatsfield Primary School, especially on the possible establishment of a catchment area.

(b)   To receive a report from the District Councillor. The District Councillor reported on the following items:

1-     There had been no real change following the Tandridge District Council elections with the Conservatives maintaining control of the council and turnout for the elections remaining low at around 34.8%;

2-     Mr David was hoping to gain entry onto the Biggin Hill Advisory Committee following the District Council’s annual meeting on 24/5/2012

3-     A request had been made to Tandridge District Council on behalf of Wedgewoods residents for a meeting regarding the new recycling arrangements;

4-     Bulky rubbish collection had apparently proceeded successfully and a debrief between the Parish Council and Keith Masters could now take place regarding the upcoming collections later in the year.

(c)   To receive a report from the Tatsfield Community Responders and take action on proposals contained therein. No formal report received but an apology from P Clark was received following his absence from the Annual Parish meeting.

(d)   To receive a report from the Village Hall Management Committee: Nichola Stokoe had circulated a report.

(e)   To receive a report from Tatsfield in Bloom: it was reported that preparations were continuing and planting would commence shortly with the main planting in the village by volunteers taking place on 2/6/2012. A request for further volunteers to water plants was made.

(f)    To receive a report regarding Biggin Hill Airport. Ian Mitchell noted that the airport was claiming commercial successes in attracting new business.

(g)   To receive a report regarding the Tatsfield Vern d’Anjou Association. No report had been received.

(h)   To receive a report regarding the Police. It was noted the Parish Council had received that positive feedback on the new PCSO.

(i)    To receive a report regarding the East Surrey Parishes Liaison Group. No report was available.

(j)    To receive a report regarding Speed watch. No update available for this meeting.

(k)   To receive a report from the Parish Council representative regarding the Tatsfield Fair-trade Steering Group. It was noted that the tea tent had made good trade in May.

(l)    To receive a report from the Parish Council representative regarding PARROT: Nichola Stokoe had circulated a report and it was noted that as per the County Councillor’s report, a response on the Community Improvement Fund was expected shortly. 

 

19   Parish Council Property and Land

To receive updates, discuss matters and where relevant, agree on proposals relating to: 

(a)   Car Park and retained facilities: the Clerk was instructed to obtain a quote to change the kerb on the entry section to the Village Hall / Parish Council’s part of the car park.

(b)   Tatsfield Community Games Area : a discussion concerning ensuring the facility is open and how to make items in the storage box more accessible. It was proposed that Linda be approached to hold a key as an option. This was agreed. A report on progress and other possible solutions should be made at the next meeting.

(c)   Tatsfield Green: nothing new to report.

(d)   Westmore Green: a request had been received by the Clerk to allow members of the wind band playing at the 2nd June 2012 Jubilee Celebrations to park on Westmore Green. This was agreed dependant on the condition of the ground at the time of the event.

(e)   Pond: nothing to report

(f)    Millennium Wood: A report on a meeting held with T Erbes where concerns had been expressed for the management plans for the Millennium Wood had been circulated. The Parish Council was asked to include this item for discussion and agreement on the agenda in June. The Clerk to proceed.

(g)   Kemsley Wood: Nothing new to report.

(h)   Aileen McHugo Building : to discuss and agree the most recent expression of interest in one of the available rooms on the Ground Floor. The Chairman proposed that matters of commercial sensitivity would need to be discussed and that the Public and Press should be asked to leave. This was agreed and the contents of this item are disclosed in a confidential Part 2 memorandum to these minutes.

(i)    Village Hall: nothing to report.

(j)    Tatsfield Allotments and Community Gardens: Martin Westerman reported that progress was going successfully on the pathway and that a request had been made to Thames Water for a water meter.

 

20   Meetings to Attend/Correspondence

(a)   To agree attendance at Meetings to which Parish Councillors are invited. The Clerk reported the following invitations had been received:

1)     Neighbourhood Planning meeting on 20th June 2012 at Tandridge District Council officers. 2 members to attend

(b)   To discuss Correspondence received by the Clerk : 2 letters received by the Clerk : one from Anne Bott thanking the Parish Council for her invitation to the recent meeting. A letter had also been received from Jenny Munro, of Biggin Hill Airport, thanking the community and the Parish Council for her invitation to speak at the Annual Parish Meeting.

12. Matters for Reporting or Inclusion of Future Agenda

 

Ian Mitchell reported that the guttering joining the water butt at the Aileen McHugo Building was faulty and required re-adjustment.

 

The Meeting closed at 10.45 p.m.

 

Subjects raised in Public Adjournments

1- Propose of name   for the new Affordable Housing development – Badger’s Loss

2- When was the   Parish Council going to make a decision on the planting of the Royal Oak

3- The Surrey County   Council admissions consultation did not give the option requested by the   original petition on this matter in 2011, which was to ensure people with   siblings already in the school, would have protected places from the point   where a new policy would be implemented (i.e. 2014)

 

 

Item & page

(12 Dec 2011)

Action Who Date by Result
6a, 77

Investigate   possible signs for grit bins

Clerk 31/12 In progress

 

Item & page

(12 Mar 2012)

Action Who Date by Result
7i, 17

Present costs for Business cards

P Kerry / Clerk 8/4/12 In progress

 

Item & page

(16 Apr 2012)

Action Who Date by Result
5b, 24

Convey the results of the Parish Council’s    decisions on TA/2012/413, TA/2012/440 and TA/2012/452 to Tandridge Planning

Clerk 20/4/12 COMPLETE
8c, 25

Communicate location of Beacon to Titsey and    invite attendance at same as well as request assistance re provision of materials for Beacon.

S Smale 30/4/12 COMPLETE
8c, 26

Perform a risk and safety assessment for Beacon    lighting at Furze Corner playing fields

D Massey 12/5/12 COMPLETE
8d, 26

Investigate training courses for the older    residents on internet access

P Kerry 14/5/12 In Progress
10d, 27

Make Horticultural society aware of possible need    to change location of plant sale

Clerk 23/4/12 COMPLETE
11b, 27

Inform Stragglers running club of their    successful request

Clerk 20/4/12 COMPLETE

 

Item & page

(14 May 2012)

Action Who Date by Result
14c, 36

Book 2 places on TDC training course for 20/6/12

Clerk 18/5/12 COMPLETE
15b, 36

Obtain alternative quotes for the fingerboard repair

Clerk 23/5/12 COMPLETE
16a, 36

Request a copy of the Lingfield Hub agreement

Clerk 20/5/12 COMPLETE
17d, 37

Prepare a draft list of points for the response to the Tatsfield School admissions consultation

 

Members 7/6/12 In Progress
17e, 37

Add agreed wording to the bottom of Parish Council meeting agendas

Clerk 28/5/12 COMPLETE
17f, 37

Commence registration process for Shaw Road triangle

N Stokoe 11/6/12  
19f, 38

Add T Erbes request to Parish Council to June agenda

Clerk 31/5/2012 COMPLETE

 

 Agenda for Parish Council meeting 11th June 2012

 

MINUTES of a Meeting of Tatsfield Parish Council held on the 11th June 2012 in the Parish Room, Aileen McHugo Building, Westmore Green, Tatsfield commencing at 7.30 p.m.

 

Present:                       Mrs Susan Smale (in the chair)

                                    Mr Ian Mitchell, Mr Martin Westerman, Mr Peter Kerry

           

In Attendance:              Mrs Ana Hughes (Clerk)

                                    Mr Bob David (Tandridge DC Councillor)

                                   

And 6 parishioners.

 

  1. To receive Apologies: Mr David Hodge, Mr Douglas Massey and Mrs Nichola Stokoe sent their apologies.

 

  1. To receive Declarations of Interest (relating to items on the agenda):

The Chairman declared a personal and prejudicial interest in Item 19j (Tatsfield and Community Gardens – Allotments). She was not required to leave the room, as there was simple disclosure of information without a decision required.

 2. To agree and sign the MINUTES OF THE PREVIOUS MEETING held on 14th May 2012

The minutes of the annual meeting held on the 14th May 2012 were approved and signed by the Chairman as a correct record together with the appropriate appendices.

 

  1. Review and agreement for updated Standing Orders (deferred from Annual Meeting)

The Chairman proposed that the current format of the Standing Orders, as printed out, be approved in principle for their content, with the understanding that some changes and tidying in formatting was required. This was approved and the Chairman provided the Clerk with a hard copy to be filed.

 

  1. To receive an Officer’s report on actions outstanding since the previous meeting

The Clerk informed the meeting that action points would be addressed under current agenda items and that if these had been completed this was shown in the Action list table. The only item outstanding related to April (8d, 26) and Mr Peter Kerry informed the meeting that this item was progressing with a request for interest in the Parish Magazine and further enquiries would be forthcoming.

 

6      Planning

(a)   To determine the Parish Council’s position on Appendix A:

It was proposed that there was no reason why the Parish Council should not discuss TA/2012/692 -

Rosemary Cottage, 37 Paynesfield Road, Tatsfield, Surrey, TN16 2AT (Repositioning of access gates fronting onto Paynesfield Road), as this was a small item that had been received just after the agenda had been issued and was not of any great impact on the Community. The Clerk noted that this item was not on the agenda. The Chairman agreed the item could be discussed given the reasons listed.

It was proposed that the Parish Council should issue no comment to this application as it was merely moving a gate location and previous comments about the impact on parking in Paynesfield Road had not been noted by planning officers in Tandridge. This was agreed and the Clerk asked to proceed.

 

(b)   To appoint a planning team for June: It was proposed that the team should be comprised of Ian Mitchell and Martin Westerman. This was agreed.

 

7      Finance

(a)   To receive and approve the minutes of the Finance Committee meeting held on 28th May 2012 and adopt the recommendations contained therein. The draft minutes were received and approved.

(b)   To authorize payments (including presentation of cheques) detailed in Appendix B: The payments were approved unanimously and cheques signed as required. The Clerk explained the large amount of £11,875 as previously approved donation to the Tatsfield Allotments and Community Garden Group (TACGG) for their pathway which was expected to be repaid once the paperwork had been processed and approved by Surrey Hills group, as discussed in previous minutes. It was also noted that the 2012/13 rental for the allotments was due for payment and that the Clerk had been approved to transfer £3,000 from the Deposit to the Current account to ensure it did not go overdrawn and until the payment from Surrey Hills had been returned by the TACGG.

(c)   To discuss and agree items requiring expenditure:

  • Repairs to the fingerboard post in the Village Centre (2 quotes) – following the instruction in the May minutes, the Clerk had obtained an additional quote for the repairs. It was proposed that the original quote of £282 (excluding VAT and delivery) for the work should be approved despite being around £45 more expensive as they were the original crafters of the fingerboard. This was agreed and Bob David agreed to deliver the item.
  • Bulkhead light replacements for Aileen McHugo Building – the quote circulated by Niall Kells for replacing the lighting for £136 excluding VAT was approved subject to the Clerk confirming the robustness of the proposed replacements with Mr Kells.
  • Attendance by Clerk at CiLCA course for additional module – this was approved at the cost of £12 plus around £21 travel costs (estimated).
  • Kerb repair for Car park – the Clerk informed the meeting that no estimate for this item had been received and it was agreed that a decision on this would be adjourned until such an estimate was available.

(d)   To approve and sign the Annual Accounts 2011/12 for the Parish Council including the Annual Return. A copy of the annual accounts and report had been circulated to all members and considered and approved at the finance committee on 28th May. It was proposed that the annual accounts be approved and signed by the Chairman. This was agreed unanimously. It was proposed that the annual report and all of the supporting statements contained therein be approved and signed by the Chairman and Clerk as required. This was agreed unanimously and completed at the meeting.

8      Highways & Rights of Way

(a)   Receive an update on Highways. A report had been circulated by Doug Massey. The Parish Council agreed to delay review of the Lengthsman agreement until further information regarding Surrey County Council’s proposal in item 9f was available.

(b)   Receive an update on Rights of Way and Footpaths: no update was available.

 

9      Notified Matters

(a)   To receive an update on Affordable Housing: a report was circulated by the Chairman. Further names for the new development were encouraged.

(b)   To receive an update on Community Web Development. Peter Kerry reported that a meeting would be taking place on 12th June 2012 and that despite a request in the Parish Magazine there had been no further offers to assist with updating the website. Further attempts would be made on this matter.

(c)   To receive an update on the Queens Diamond Jubilee celebrations. A report summarising the events and the success of each one had been distributed. It was particularly noted that the ‘Down Memory Lane’ exhibition had benefitted from more visitors than had originally been expected and that additional information had arisen as a result which would be useful to the History Project. The Chairman proposed that thanks to all who had both organised and helped to make all the events so successful be recorded. This was agreed.

(d)   To discuss and agree the Parish Council’s response to the Consultation for admission arrangements for Tatsfield Primary School. Ian Mitchell had issued a report summarising the Parish Council’s main points in their proposed response to the Consultation. The Chairman proposed that the report be adopted in its entirety as forming the basis for the Parish Council’s response, subject to any additional information which could arise from the public information evening on 21st June 2012. This was agreed unanimously.

(e)   To discuss the current traffic safety concerns in Ricketts Hill Road following the meeting with Tony Erbes in May. The Clerk had re-distributed the report summarising Mr Erbes’ concerns. The Clerk confirmed that as yet no further requests or petitions had been received on this matter. The Chairman informed the Parish Council that she had been invited to attend a meeting of the Ricketts Hill Neighbourhood Watch the following day and that she would report back on the results of this should this matter arise, at the next meeting in July.

(f)    To discuss and agree the proposal from the County Councillor to work more closely with Surrey County Council through a partnership with neighbouring parishes for monitoring highways works. The Chairman proposed that the Parish Council should agree in principle to the proposal put to the Parish Council by the County Councillor David Hodge as detailed in Item 9f. This was approved and further information would be awaited by the members for additional evaluation in due course. It was also agreed that the neighbouring parish councils mentioned in the proposal would at this stage include Chelsham and Farleigh, Warlingham and Woldingham.

(g)   To discuss and agree methods of managing information requests from the Policy unit of Tandridge District Council and others, especially where there is duplication of information. The Clerk requested guidance from the Parish Council on this matter given the high volume of email information received by her every day from various sources. Following a short discussion, Peter Kerry proposed that the Communications Advisory committee should also be a contact who could then channel information to appropriate recipients in the event of the Clerk not having the time to do this. This was agreed to be trialled.

 

10   REPORTS FROM COUNTY COUNCILLOR, DISTRICT COUNCILLOR, VILLAGE ORGANISATIONS and EXTERNAL ORGANISATIONS

(a)   To receive a report from the County Councillor: No report available as the County Councillor was not present.

(b)   To receive a report from the District Councillor. The District Councillor reported on the following items:

1-     Rob Luck from Tandridge Recycling had now informed Biffa that a financial penalty would be imposed on them if they did not clear the recycling bins as required in Tatsfield, following a period of assessment.

2-     Titsey Ward had held their Annual Meeting the previous week.

3-     It was likely that vat the Neighbourhood Planning training course on 20th June 2012, which would be attended by 2 parish councillors from Tatsfield, that a message from the planning policy team would be given to all parish councils interested in moving forward with Neighbourhood plans, not to expect assistance from the planning policy team as they just did not have the resources. However it had recently been agreed that the planning model developed recently in the District would now be made available to Parish Councils who were moving forward with their own Neighbourhood plans, provided the appropriate skills and resources could be demonstrated.

(c)   To receive a report from the Tatsfield Community Responders. No report was received.

(d)   To receive a report from the Village Hall Management Committee: Nichola Stokoe had circulated a short request detailing that ‘Several of the rainwater downpipes were overflowing, apparently because of leaking joints at the top, and the tiling on the low roof by the green room had not yet been repaired. Desmond Bishop should be asked to look at the cause of the overflowing pipes before the matter was brought to the attention of the Parish Council. The Clerk agreed to approach Desmond Bishop to address the tile.

(e)   To receive a report from Tatsfield in Bloom: it was reported that planting had gone ahead successfully on 2nd June and that hanging baskets had now been distributed. Continued amazement at the level of craftsmanship being displayed.

(f)    To receive a report regarding Biggin Hill Airport. Ian Mitchell reported that recent weather had produced a flurry of complaints about low flying in the wrong places.

(g)   To receive a report regarding the Tatsfield Vern d’Anjou Association. A report had been received from Peter Fuller and circulated by the Clerk. The report requested a grant from the Parish Council in the coming year’s fundraising efforts before their hosting in 2013.

(h)   To receive a report regarding the Police. Ian Mitchell reported that the injuries reported in the recent serious accident in Approach Road had not been as serious as originally thought.

(i)    To receive a report regarding the East Surrey Parishes Liaison Group. No report was available.

(j)    To receive a report regarding Speed watch. It was reported that the battery fault with the recording device had now been resolved.

(k)   To receive a report from the Parish Council representative regarding the Tatsfield Fair-trade Steering Group. It was reported that 2 events were planned, one in September and the other at the Scout Fete on 1st July.

(l)    To receive a report from the Parish Council representative regarding PARROT: The Chairman had circulated a report detailing her meeting today with Steve Hyder and other PARROT members. Concerns were expressed regarding the proposals for equipment aimed at older children, to be place outside the current perimeter of the enclosure. The Clerk noted that it was important to ensure that the Community Improvement Fund requirements were addressed in their entirety before changes to the proposed designs took place, it was agreed this would be examined and a further report would take place on 25th June 2012.

 

11   Parish Council Property and Land

To receive updates, discuss matters and where relevant, agree on proposals relating to:

 

(a)   Car Park and retained facilities: the Chairman reported that a debrief with Keith Masters on recent problems with bulky rubbish collections had produced an agreement to ensure future vehicles held granular absorbent material to ensure similar incidents were not repeated. Future dates were now confirmed for 15th September and 8th December 2012.

(b)   Tatsfield Community Games Area: The Chairman reported that the new lock on the gate out of the TCGA field had been installed. It was proposed that the Clerk investigate the costs and feasibility of a wall mounted key safe for the TCGA storage box. The Chairman proposed that the recent request from the Tatsfield Primary school PTA for the TCGA to be closed for their annual fete be approved, between 11am and 4pm on 16th June 2012. This was approved.

(c)   Tatsfield Green: nothing to report

(d)   Westmore Green: to discuss and agree the proposal for allowing a wedding party to release Chinese lanterns in August on the condition that bio-degradable lanterns are used and appropriate contact with Biggin Hill airport regarding their release is made. The Chairman proposed that the Parish Council approve the request received by her for a release of Chinese lanterns in August following a wedding meal at The Bakery, on the condition that the open area of Westmore Green was used, that only bio-degradable lanterns were used and that contact with Biggin Hill regarding the date and number of lanterns was made. This was agreed. The Clerk to progress and inform the person who made the request.

(e)   Pond: nothing to report

(f)    Millennium Wood: to consider the contents of the report regarding the meeting with Tony Erbes discussed in the May meeting and agree a course of action on the matters raised. It was agreed that this matter would be progressed by the Green Space and Rights of Way advisory committee.

(g)   Kemsley Wood: Nothing new to report.

(h)   Aileen McHugo Building: to sign the Tenancy Agreement relating to the lease for Room 3. The Clerk informed the meeting that the agreement had not yet been received as signed given the proposed tenant had been away on holiday. The Chairman proposed that this item should be deferred to the supplementary meeting on 25th June 2012. This was agreed. The Chairman then announced that Room 1 in the Ground Floor had a new tenant on a one year tenancy – The Chartwell Cancer Trust and that this tenancy had commenced on 6th June 2012.

(i)    Village Hall: nothing to report.

(j)    Tatsfield Allotments and Community Gardens: The Clerk confirmed that the cheque for the pathway had been given to Alan Armitage and that further information would be reported back once received regarding repayment of the donation.

 

12   Meetings to Attend/Correspondence

(a)   To agree attendance at Meetings to which Parish Councillors are invited. The Clerk reported the following invitations had been received:

1)     Neighbourhood Planning meeting on 20th June 2012 at Tandridge District Council officers. 2 members to attend – Ian Mitchell and either Nichola Stokoe or Doug Massey.

2)     TVSC Network Lunch, Thursday 21 June 2012, United Reformed Church, Oxted – Peter Kerry to attend.

.

(b)   To discuss Correspondence received by the Clerk: The Chairman had received a letter of thanks from St Mary’s church for the Parish Council’s entry in the Flower Festival.

 

13   Any other business which the Chairman is of the opinion should be considered at the meeting as a matter of urgency.

None.

 

12. Matters for Reporting or Inclusion of Future Agenda

No matters were reported.

 

The Meeting closed at 9.58 p.m.

 

Subjects raised in Public Adjournments

1- Thanks for the Jubilee weekend – an excellent time was had by all;

2- Surrey County Council’s original aim in building the new school in its current location was to serve Tatsfield Village’s children. This is currently not being achieved by the admission policy in place.

3- Who has the final say in the naming of the Affordable Housing project?

4- Would the Parish Council please take over the project to reduce the speed limit on Approach Road as Speed watch is not really the correct organisation to perform this and costs to make the change are estimated at £20,000. Could the Parish Council write a letter to ascertain the current status of this project?

 

 

 

Item & page

(13 June 2011)

Action

Who

Date by

Result

6, 37

Issue guidelines for advertising events for TCGA users

Clerk

30/6

In progress

 

Item & page

(12 Dec 2011)

Action

Who

Date by

Result

6a, 77

Investigate possible signs for grit bins

Clerk

31/12

In progress

 

 

Item & page

(12 Mar 2012)

Action

Who

Date by

Result

7i, 17

Present costs for Business cards

Peter Kerry

08/4/12

In progress

Item & page

(16 Apr 2012)

Action

Who

Date by

Result

8d, 26

Investigate training courses for the older residents on internet access

P Kerry

14/5/2012

In progress

 

Item & page

(14 May 2012)

Action

Who

Date by

Result

17d, 37

Prepare a draft list of points for the response to the Tatsfield School admissions consultation

Members

7/6

COMPLETE

17f, 37

Commence registration process for Shaw Road triangle

N Stokoe

11/6

In progress

 

Item & page

(11 June 2012)

Action

Who

Date by

Result

6a, 45

Inform Tandridge Planning of Parish Council response to TA/2012/692

Clerk

21/6

COMPLETE

7c, 45

Request clarification from N Kells re lights

Clerk

25/6

 

9e, 46

Report back to the Parish Council following the meeting with Ricketts Hill neighbourhood watch team

Chairman

09/07

 

11b, 47

Investigate wall mounted key safe

Clerk

9/07

 

11d, 47

Inform of approval to release Chinese lanterns on Westmore Green as long as conditions required by the Parish Council are met.

Clerk

16/6

COMPLETE