Your SurreyCommunity.info site doesn't include any email addresses. This page gives you some suggestions for alternative email solutions.

 

Use your own email address

This is the easiest solution but you should think carefully before displaying your personal email address on your pages. Once your email address is published on the web, anyone can send email to it and this may increase the amount of junk email that you receive.

You may want to consider setting up a separate email address just for your group instead. Many broadband or dial-up packages include multiple email addresses and you could use one of those. Alternatively, you could use one of the free online mail services (this is a particularly good method if several people in your group will be checking the email). Popular online email services include Hotmail, Yahoo!Mail and GoogleMail.

You can add email details directly to pages or, if you want to add the details to lots of pages, you can use the contact details includelet or the community information includelet.

 

Emailing your members from your admin page

You can see the email addresses for your members on the users and permissions tab of the site admin pages.

You can click on a member's email address to send them a mail (clicking on their address will start the email program on your computer).

There is also a built-in facility for you to email all members of your website. This is useful if, for example, you want to send out newsletters or notify your members about changes to your site.

  • Go to your site admin page.
  • Click on the users and permissions tab and then email. The email settings tab will appear.
  • Click on send plain text custom email or send html custom email (HTML emails can include formatting, pictures and links). A new page will appear with the blank email for your to complete.
  • Select who the email should be sent to - this can be yourself (for testing), your members or your administrators.
  • Fill in a subject for your email.
  • Write your email in the message box. If you want to personalise the email, you can type {first_names}, {last_name}, {sender_first_names}, or {sender_last_name} and these will be replaced with your name or the recipient's name as appropriate when the email is sent. You can also type {community_name} and {community_url} to insert the name or address of your website.
  • Click on preview to see a copy of the email before you send it (you can click the edit button if you need to make changes) or click on send to send the email.

All emails sent in this way will appear to be sent from the email address that you use to login and any replies will be sent to that address. (You can change the email address that you use to login by clicking on the your account link at the top of your pages.) 

If you use this feature to send regular emails from your site, you can create templates for your messages. Click the Create New Plain Text Template  or Create New HTML Template to set up a new template. Click save to add the template - it will appear in the list of templates. You can click on the send button next to any of the templates in the list to send a new email using that template.

Note that the system doesn't display details of the emails you have sent from the admin pages. If it is important to you to have a record of the email that you have sent then you may want to consider an alternative email option instead.

Setting up a contact form

You can add a simple contact form to any page on your site. This allows visitors to send you questions or comments direct from your web pages (they fill in the form and the system sends it to an email address of your choice).

The advantage is that this makes it easy for visitors to contact you. The disadvantage is that they have to fill in their email address correctly on the form - if they don't, there's no way for you to reply to them.

 

Using your own domain name

If you have your own domain name (such as www.mysite.com) you can configure this to work with a mail service of your choice. This would allow you to send and receive emails using that domain name (for example myname@mysite.com).

We don't provide domain names but if you are interested in this solution, there is some advice to get you started